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RE-CONTRACTING PROCESS 2010 how do I apply for housing next year?

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Presentation on theme: "RE-CONTRACTING PROCESS 2010 how do I apply for housing next year?"— Presentation transcript:

1 RE-CONTRACTING PROCESS 2010 how do I apply for housing next year?

2 2010 RE-CONTRACTING PROCESS 2010  The Re-Contracting Process is the process that YOU go through on-line to select the room or apartment of YOUR choice and contract with the Office of University Residences for that space for the upcoming academic year.  The process this year will be entirely on line, beginning Friday, April 9, and will be completed by April 28th.

3 FINANCIAL COMMITMENT THE ELECTRONIC DOCUMENT AT THE BEGINNING OF THE PROCESS WHICH YOU MUST AGREE TO IN ORDER TO BEGIN THE PROCESS TO SELECT A SPECIFIC ROOM OR APARTMENT FOR THE COMING YEAR. BY AGREEING, YOU BECOME RESPONSIBLE FOR A FEE OF $ ONLY IF YOU DECIDE TO CANCEL THE HOUSING RESERVATION THAT YOU REQUEST IN THIS PROCESS AND LIVE OFF CAMPUS WHILE ATTENDING WOU FOR THE ACADEMIC YEAR. IF YOU DO NOT SELECT A ROOM OR APARTMENT IN THIS PROCESS, THERE IS NO FINANCIAL COMMITMENT.

4 BUILDINGS AVAILABLE ARBOR PARK – WHICH IS MADE UP OF: CEDAR NOBLE SPRUCE – FLOOR 3 ONLY BUTLER HALL GENTLE HALL LIVE-LEARN HALL – Will be available ONLY through a petition. If you are interested, contact the housing office.

5 SQUATTER CURRENT UPPERCLASS RESIDENT CHOOSING TO STAY -or- “SQUAT” IN THEIR CURRENT ROOM OR APARTMENT. MUST AGREE TO FINANCIAL COMMITMENT $100 HOUSING CREDIT IN SPRING 2011 IF YOU SIGN & FULFILL A ACADEMIC YEAR CONTRACT.

6 SQUATTER PROCESS APRIL 12-15, 2010

7 DISPLACED CURRENT RESIDENT OF ARBUTHNOT - OR - DISPLACED SPRUCE RESIDENT (FLOORS 1 & 2) ROOMMATE OF CURRENT RA CURRENT RA WHO WILL NOT SERVE AS STAFF NEXT YEAR MUST AGREE TO FINANCIAL COMMITMENT $100 HOUSING CREDIT IN SPRING 2011 IF YOU SIGN & FULFILL A ACADEMIC YEAR CONTRACT.

8 DISPLACED PROCESS YOU HAVE TWO DAYS, MONDAY, APRIL 19 TH, 8 AM – 4 PM AND TUESDAY, APRIL 19 TH 8 AM – 2:00 PM TO LOG IN AND CHOOSE THE ROOM, APARTMENT or KITCHENETTE OF YOUR CHOICE FROM THE REMAINING ROOMS TO SELECT FROM ON LINE. APRIL 19-20, 2010

9 MOVER CURRENT FRESHMAN RESIDENT WHO WANTS TO CHOOSE THEIR ROOM OR APARTMENT AND/OR THEIR ROOMMATES FOR THE UPCOMING ACADEMIC YEAR CURRENT UPPERCLASS RESIDENT WHO DOES NOT WISH TO STAY IN THEIR CURRENT ASSIGNMENT FOR THE UPCOMING YEAR MUST AGREE TO FINANCIAL COMMITMENT $100 HOUSING CREDIT IN SPRING 2011 IF YOU SIGN & FULFILL A ACADEMIC YEAR CONTRACT.

10 MOVER’S PROCESS APRIL 21-28, AM – 4 PM EACH DAY, START TIMES BASED ON PRIORITY DATE, START IN 5 MINUTE INCREMENTS

11 UNDECIDED CURRENT RESIDENT UNSURE OF THEIR PLANS FOR THE COMING YEAR. WANT A SPACE SOMEWHERE ON CAMPUS TO LIVE IN CASE OTHER PLANS FALL THROUGH. MUST COMLETE PROCESS BY MAY 14, NO FINANCIAL COMMITMENT – until May 14 th. ROLL OVER OPTION OF UNUSED FOOD DOLLARS ONLY APPLIES WHEN & IF A FINANCIAL COMMITMENT IS SIGNED. MUST FINANCIALLY COMMIT BY MAY 14, 2010 – OR RE-APPLY & PAY $40 APP FEE

12 FINANCIAL COMMITMENT TO RESERVE “A” SPACE TO LIVE ON CAMPUS (WE select the space AND your roommate(s) for you) (UNDECIDED), YOU MUST ANSWER “NO” TO THE FINANCIAL COMMITMENT QUESTION.

13 LOGIN & PREFERENCES Login: –http://www.wou.edu/portal Click on If you haven’t used your WOU , go to: NO, But I want to live on campus next year Update your Preferences

14 WEBSITE OPENS FRIDAY, APRIL 9 th to begin updating preferences

15 REMEMBER... FOR RESIDENTS WHO RECONTRACT AND REMAIN LIVING ON CAMPUS FOR THE ENTIRE ACADEMIC YEAR If at any time during that year you then choose to cancel your housing contract, while still attending WOU, you forfeit the Loyalty Rewards credit. If you choose not to fulfill your housing contract through the end of Spring term, and still attend WOU, the housing Loyalty Reward ($ credit) will be removed from your account. (In addition to any other housing fees which may result from cancellation of housing contract.) LOYALTY REWARDS IF YOU RE-CONTRACT FOR A SPECIFIC ROOM OR APARTMENT AND YOU SIGN AND FULFILL A ACADEMIC YEAR CONTRACT, A $ HOUSING CREDIT WILL BE APPLIED TO YOUR ACCOUNT SPRING TERM 2011! LOYALTY REWARDS ARE NON-TRANSFERRABLE

16 IF YOU WANT TO LIVE ON CAMPUS NEXT YEAR,

17 WHERE TO START?

18 LOGIN & PREFERENCES Login: –http://www.wou.edu/portal Click on If you haven’t used your WOU , go to: Agree to the Financial Commitment Update your Preferences

19 MY HOME LOG ON AGREE TO THE FINANCIAL COMMITMENT UPDATE YOUR PREFERENCES AVAILABLE STARTING FRIDAY, APRIL 9TH

20 FINANCIAL COMMITMENT TO SQUAT OR STAY IN YOUR CURRENT ROOM (SQUATTER), OR TO CHOOSE A DIFFERENT SPECIFIC ROOM FOR THE NEXT ACADEMIC YEAR (MOVER), YOU MUST ANSWER “YES” TO THE FINANCIAL COMMITMENT QUESTION.

21 ROOMMATES PREFERENCES & NOTE: ONLY CONFIRMED ROOMMATES WILL BE PULLED INTO THE ROOM NOTE: YOUR PRIORITY DATE – (The date your application for housing was received in the University Housing office.

22 MUTUALLY REQUESTED ROOMMATES NOTE: To request a roommate, you will need to correctly enter their WOU Student ID (V#). They will ALSO need to request YOU by correctly entering YOUR WOU Student ID (which can be found at the top of your home page within the Re-Contracting process on-line. ROOMMATE CHOICES NEED TO BE MUTUAL. (You choose me – I’ll choose you.) WHEN ONE OF YOU CHOOSES A ROOM, YOUR CONFIRMED ROOMMATE CHOICES WILL BE PULLED INTO, ASSIGNED AND FINANCIALLY COMMITTED TO THAT ASSIGNMENT. KEEP IN MIND HOW MANY SPACES YOU WILL NEED TO PULL ALL OF THE ROOMMATES THAT YOU HAVE CHOSEN AND CONFIRMED INTO.

23 MEAL PLAN PREFERENCES FOR RESIDENTS CHOOSING TO LIVE IN ANY HALL BUT ARBOR PARK, YOU MUST SELECT A MEAL PLAN HERE. IF YOU CHOOSE A SPACE IN THE ARBOR PARK COMPLEX (CEDAR, NOBLE OR SPRUCE HALLS) AND WANT A MEAL PLAN – SELECT THE APARTMENT MEAL HERE.

24 OTHER INFORMATION PLANS CHANGE – PLEASE FILL OUT THIS AREA TO HELP US WITH PLACEMENT IN THE EVENT THAT WE SHOULD NEED TO PLACE A NEW ROOMMATE IN YOUR ROOM OR APARTMENT

25 SQUATTER PROCESS Print and retain your confirmation for your records – It will be your ONLY confirmation. NOTE: Squatter Roommates are placed at the end of the squatter process by the University Housing office. You will receive your confirmation AFTER the squatter process ends at your wou address. OTHERWISE, YOU WILL NOT BE PULLED INTO YOUR SQUATTER’S ROOM! (By 8 am Monday, April 12th!) MAKE SURE THAT YOUR PREFERENCES ARE UPDATED PRIOR TO THE BEGINNING OF THE SQUATTER PROCESS

26 ROOM SEARCH (NOTE: ROOM SEARCH FOR SQUATTERS WILL ONLY GENERATE THEIR CURRENT ROOM ASSIGNMENT FOR THEM TO SELECT TO “SQUAT” AND LIVE IN NEXT YEAR)

27 SELECT ROOM

28 SEARCH RESULTS YOUR CURRENT ROOM ASSIGNMENT SQUATTERS CURRENT ROOM ASSIGNMENT

29 SELECT THIS ROOM NOTE: ONCE YOU CLICK “Select this Room”, YOUR SELECTION WILL BE FINALIZED. ALL ASSIGNMENTS ARE FINAL. If you make a mistake and need to change something, you will need to fill out a petition in the University Housing office. YOU WILL NOT BE PROMPTED AGAIN – CLICKING “Select this Room” WILL PERMANENTLY SELECT THE CURRENT ROOM.

30 ROOM DETAILS NOTE: ROOMS IN BUTLER & GENTLE WILL HAVE 2 LISTED AS THE ROOM SIZE FOR THE COMING YEAR. IF YOU WOULD LIKE TO HAVE 3 PEOPLE IN YOUR ROOM, PLEASE SIGN UP FOR YOUR ROOM, AND THEN CONTACT UNIVERSITY HOUSING IMMEDIATELY TO MAKE YOUR REQUEST. ALL ROOMMATES MUST BE MUTUALLY REQUESTED TO BE PLACED

31 Login: –http://www.wou.edu/portal Click on If you haven’t used your WOU , go to: Agree to the Financial Commitment Update your Preferences MOVER PROCESS LOGIN & PREFERENCES

32 CHECK YOUR TIMESLOT SHOWS WHEN YOUR TIMESLOT BEGINS 3. Select a room from 4/22/2010 9:05 am to 4/28/2010

33 SELECT A ROOM 3. Select a room CLICK HERE THIS WILL TAKE YOU INTO THE ROOM SEARCH DIALOG...

34 ROOM SEARCH (with or without roommates) Requested Roommates are listed here. To successfully pull them into a room selection with you: They must have mutually requested you YOU MUST CHECK THE BOX NEXT TO YOUR CONFIRMED ROOMMATES NAME(S) TO PULL THEM IN 

35 SEARCH BY AREA BUTLER GENTLE CEDAR NOBLE SPRUCE CHOOSE THE BUILDING FROM THE DROP DOWN MENU THAT YOU ARE INTERESTED IN LIVING IN – OR SEARCH THROUGH ALL BUILDINGS FOR AVAILABLE SPACES

36 SEARCH RESULTS THESE ARE THE ROOM(S) THAT ARE AVAILABLE WITHIN THE BUILDING THAT YOU SELECTED – AS WELL AS THE NUMBER OF SPACES WITHIN THAT ROOM (OR APARTMENT) THAT ARE STILL AVAILABLE

37 THIS SELECT THIS ROOM NOTE: By clicking “SELECT THIS ROOM” your selection is FINAL. You and your mutually selected roommates WILL be placed in that room, and are financially committed to THAT room for the next Academic Year.

38 UPON YOUR SUCCESSFUL SELECTION OF THE ROOM/APARTMENT OF YOUR CHOICE, A CONFIRMATION WILL BE GENERATED OVERNIGHT AND SENT TO YOUR WOU ADDRESS. PRINT AND RETAIN THIS AS YOUR CONFIRMATION OF THE ROOM YOU HAVE SELECTED (If you do NOT receive an – you were NOT placed. Contact the Office of University Residences immediately!)

39 ROOMMATES BILLY BOB V A CONFIRMATION WILL BE GENERATED OVERNIGHT AND SENT TO YOUR WOU ADDRESS. PRINT AND RETAIN THIS AS YOUR CONFIRMATION OF THE ROOM YOU CHOSE TO BE PULLED IN TO CHECK TO SEE THAT YOU WERE SUCCESSFULLY PULLED INTO THE ROOM OF YOUR CHOICE. YOUR NAME WILL BE LISTED HERE IF YOU HAVE BEEN PULLED INTO A ROOM.

40 ROOMMATES Please be aware – When one of you chooses a room, mutually selected roommates WILL be pulled into and ASSIGNED to that room. YOU WILL BE RESPONSIBLE FOR THE FINANCIAL COMMITMENT TO THAT ROOM ASSIGNMENT. Check the system for your assignment – if you are pulled into a room that you did not want to be pulled into... Contact the Office of University Residences - IMMEDIATELY!

41 Roommates of ALL Groups MUST Log in and make sure that they have been assigned to the room of their choice. (ASSIGNMENTS ARE MADE BASED ON SPACE AVAILABILITY) Squatter roommates MUST have their preferences completed and their financial commitment form finished before Monday, April 19th at 8:00 am – when your process STARTS!

42 LOGIN & CHECK ASSIGNMENT 3. CHECK TO SEE THAT YOU WERE SUCCESSFULLY PULLED INTO THE ROOM OF YOUR CHOICE. A CONFIRMATION WILL BE GENERATED OVERNIGHT AND SENT TO YOUR WOU ADDRESS. PRINT AND RETAIN THIS AS YOUR CONFIRMATION OF THE ROOM YOU CHOSE TO BE PULLED IN TO (If you do NOT receive a confirmation overnight – you were NOT placed. Contact the Office of University Residences immediately!)

43 NOTE TO SELF: ROOM ASSIGNMENTS ARE FINAL

44 FOR ANY CHANGES AFTER YOU COMPLETE THE PROCESS: You will have to contact the Office of University Residences. You will be requested to fill out a petition Each situation will be reviewed and accommodations will be made if possible.

45 Thanks for Re-Contracting with us...

46 LOYALTY REWARDS WE THANK YOU! * IF AT ANY TIME DURING THE YEAR YOU THEN CHOOSE TO CANCEL YOUR HOUSING CONTRACT, WIHILE STILL ATTENDING WOU, YOU FORFEIT THE LOYALTY REWARDS CREDIT. IF YOU CHOOSE NOT TO FULFILL YOUR HOUSING CONTRACT THROUGH THE END OF SPRING TERM, AND STILL ATTEND WOU, THE HOUSING LOYALTY REWARD ($ credit) WILL BE REMOVED FROM YOUR ACCOUNT. ** ONLY STUDENTS WHO SIGN FINANCIAL COMMITMENT MAY ROLL FOOD DOLLARS TO NEW YEAR. STUDENTS WHO CANCEL HOUSING RESERVATION FORFEIT UNUSED FOOD DOLLARS.  ROLL UNUSED MEAL PLAN DOLLARS OVER INTO YOUR MEAL PLAN WITH A FINANCIAL COMMITMENT TO LIVE ON CAMPUS FOR **  SPRING TERM $100 HOUSING CREDIT IF YOU RE-CONTRACT BY MAY 14, 2010, SIGN, DATE AND FULFILL A ACADEMIC YEAR CONTRACT.*


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