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Because Scouting should be all about spending time with your scouts.

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Presentation on theme: "Because Scouting should be all about spending time with your scouts."— Presentation transcript:

1 Because Scouting should be all about spending time with your scouts.

2 A dedicated website for your troop. Hosted on our secure server. That every member of your troop can log on to. With access appropriate to each member’s position. To maintain and access all of your troop’s information. www.TroopWebHost.com What is TroopWebHost?

3 Public Web Pages Home Page Information about your troop Photos Announcements Upcoming Events About Our Troop Adult Leaders Download Forms Resource Links www.TroopWebHost.com Photo Gallery - can be private Video Gallery - can be private

4 Logon To Your Site Each member of the troop has their own User ID and password. www.TroopWebHost.com Each member of your troop can be assigned one or more roles: Scout Adult Advancement Chair Membership Chair The menu the user sees is limited to what is appropriate to his/her roles. Event Planner Treasurer Webmaster …and many more (you can define your own roles, if you’d like)

5 My Stuff View and update information about yourself: View your account balance and transaction history Submit payments on-line using PayPal View your advancement status Update your contact information and password Sign up for events Subscribe to the troop calendar View and contribute to the Scout Forum View library materials and equipment you’ve checked out View the merit badges you support as a merit badge counselor www.TroopWebHost.com Parents can view information about their scouts’ advancement and accounts, and can update their contact information.

6 E-Mail and SMS Text Messages www.TroopWebHost.com Send messages from your web site to: Individual members The entire troop All members of a patrol All members signed up for an event Custom e-mail groups that you create Special e-mail functions: Send User ID and Password to selected members Send account balances Send invitation to upcoming event to all who haven’t yet decided

7 Calendar View all troop events on the Troop Calendar: Meetings Campouts www.TroopWebHost.com Set up event locations for places you visit often, with: Address Photograph Fundraisers Community Service D istance & Directions Google Map coordinates Phone Number Web Site Link Schedule activities, meal plans, and rank and merit badge requirements. Take attendance to give credit for camping nights, hiking miles and service hours. After the event, upload photos to share with the troop. Subscribe to the troop calendar from Google Calendar and other calendar applications, including those on tablets and smart phones, including iPad and iPhone.

8 Rank Advancement View detailed requirements for all ranks and merit badges. Print “Blue Cards” for merit badges. Check off scouts who completed requirements that were offered at an event. Automatically complete community service requirements based on participation at service events. Automatically complete “months in rank” requirements. www.TroopWebHost.com Print reports, labels and award cards for Court of Honor. Compute eligibility for Order of the Arrow. Identify who needs which requirements for next advancement.

9 Managing Your Troop’s Funds Makes your treasurer’s job much easier! PayPal payments are automatically posted to the member’s account. Enter group transactions for dues and campouts (participants are pre-selected). Reconcile your monthly bank statement by checking off the checks & deposits. www.TroopWebHost.com Generate e-mails to all troop members with their current account balances. Every member can view their account history on-line. No more printing and mailing statements every month!

10 Leadership and Training Adult and scout leadership positions. Saves history of positions held by each member of the troop. www.TroopWebHost.com Record training completed by each adult and scout. Expiration dates are computed automatically.

11 Automated Electronic Newsletter Automatically e-mail a newsletter to every member of your troop (unless they opt out). www.TroopWebHost.com Newsletter is automatically generated from information you’ve already entered into the system: Announcements Upcoming events Personalized to each recipient to show: W hether or not they’ve signed up for each upcoming event Training about to expire Account balances Library materials and equipment that are currently checked out Requirements needed for next rank advancement

12 But Wait, There’s More! www.TroopWebHost.com Upload forms and documents for easy retrieval. Check in and check out troop library materials. Check in and check out camping equipment. Download complete database backup as XML document. Display videos you’ve uploaded to YouTube. Support for merit badge counselors, including those from other troops. Configure the system to fit your troop’s requirements, including color scheme and banner image.

13 Getting Started www.TroopWebHost.com Order a subscription at TroopWebHost.com.TroopWebHost.com Only $99 per year for your entire troop. Excellent customer support and comprehensive on-line user guide. Implementation checklist is provided in the User Guide. Troop roster, completed merit badges, and completed rank requirements may be uploaded from TroopMaster. Troop roster may be uploaded from ScoutTrack.

14 Technical Details for I.T. Professionals www.TroopWebHost.com Dedicated server managed by LiquidWeb at secure data center in Lansing, MI. Server configuration: Dual quad core Xeon processor Primary storage: two 15,000 RPM disks in RAID 1 (mirrored) configuration Third disk for SQL backups Microsoft SQL Server 2008 R2 Full database backups daily, with hourly incremental backups. Backups copied off-site daily for two week retention. SSL encrypted communications. Integrated user guide. Tool tips on all data entry fields. Export any grid to Excel.


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