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REGISTRAR CLINIC 2014 Fall Symposium June 2014 Kathy Bucklew Polk State College.

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Presentation on theme: "REGISTRAR CLINIC 2014 Fall Symposium June 2014 Kathy Bucklew Polk State College."— Presentation transcript:

1 REGISTRAR CLINIC 2014 Fall Symposium June 2014 Kathy Bucklew Polk State College

2 REGISTRAR CLINIC: OVERVIEW Florida Statutes and State Board Rules – Articulation and access – Graduation – Educational Scholarships, Fees, and Financial Assistance Counterfeit Diplomas and Transcripts Retention of Records Degree Audit FERPA and Solomon Best Practices

3 REGISTRAR CLINIC Florida Statutes K-20 Education Code – Chapters /#Title48 Administrative Rules Miscellaneous (Articulation)6A-10 Community Colleges 6A-14 Educational Equity 6A-19

4 REGISTRAR CLINIC Articulation and Access – Chapter 1007, F.S. F.S (3) – Beginning with students initially entering a FCS institution in and thereafter – Each student seeking an AA degree must indicate a baccalaureate degree program offered by an institution of interest by the time the student earns 30 semester hours

5 REGISTRAR CLINIC Articulation and Access – Chapter 1007, F.S. F.S – A statewide course numbering system (SCNS) for postsecondary and dual enrollment education in school districts, public postsecondary educational institutions, and participating nonpublic postsecondary institutions – Improve program planning; increase communication among all delivery systems; facilitate student acceleration and transfer State Board of Education Rule 6A

6 REGISTRAR CLINIC Articulation and Access – Chapter 1007, F.S. F.S (2)(b) – FCS institution associate in arts graduates shall received priority for admission to the upper division of a FCS institution or to a state university over out-of-state students

7 REGISTRAR CLINIC Articulation and Access – Chapter 1007, F.S. F.S – Any student with a disability, as defined in s (2), in a public postsecondary educational institution shall be eligible for reasonable substitution for any graduation requirement, for admission into a program of study, or for entry into the upper division where documentation can be provided the person’s failure to meet the requirement is related to their disability and …

8 REGISTRAR CLINIC Articulation and Access – Chapter 1007, F.S. F.S (continued) … where failure to meet the graduation requirement or program admission requirement does not constitute a fundamental alteration in the nature of the program.

9 REGISTRAR CLINIC Articulation and Access – Chapter 1007, F.S. F.S – Articulated acceleration mechanisms Advanced Placement (AP) Credit by Exam (CLEP) International Baccalaureate (IB) Advanced International Certificate of Education Program (AICE) State Board of Education Rule 6A (7)

10 REGISTRAR CLINIC Graduation State Board of Education Rule 6A (4)(5)(6) – (4) Associate in Arts Degree – (5) Associate in Science Degree – (6) Applied Technology Diploma (ATD)

11 REGISTRAR CLINIC Graduation State Board of Education Rule 6A – Instruction and Awards in FCS Institutions Adds FCS institutions granting bachelor’s degrees College credit and advanced technical certificates Continuing workforce education High school diploma (adult basic ed)

12 REGISTRAR CLINIC Assessment and Accountability – Chapter 1008, F.S. Developmental Education

13 REGISTRAR CLINIC Assessment and Accountability – Chapter 1008, F.S. Developmental Education not Required Active Duty Military Entered Florida Public HS and graduated with a standard HS diploma from a Florida Public HS

14 REGISTRAR CLINIC Educational Scholarships, Fees, and Financial Assistance – Chapter 1009, F.S. Postsecondary Student Fees – s Residency for Tuition Purposes – s Workforce education postsecondary fees – s FCS institution fees – s Fee exemptions – s Fee waivers – s State employee fee waivers

15 REGISTRAR CLINIC Educational Scholarships, Fees, and Financial Assistance – Chapter 1009, F.S. Postsecondary Student Fees (continued) – s Fees for repeated enrollment in developmental education courses – s Fees for repeated enrollment in college credit courses – s Fees for excess hours

16 REGISTRAR CLINIC Residency for Tuition Purposes F.S – Definitions – Qualifications 12 consecutive months immediately prior to his/her first day of class at an institution of higher learning “MUST” (Tier 1) and “MAY” (Tier 2) documentation State Board of Education Rule 6A Guidelines on Florida Residency for Tuition Purposes – ency_Guidelines_October_24_2012.pdf ency_Guidelines_October_24_2012.pdf

17 REGISTRAR CLINIC Counterfeit Diplomas and Transcripts “Diploma mills” and “Accreditation mills” Council for Higher Education Accreditation (CHEA) U.S. Department of Education s/diploma-mills.html

18 REGISTRAR CLINIC Counterfeit Diplomas and Transcripts Detecting Fraudulent Documents – Assign practiced, experience personnel – Know what to look for and run through a mental checklist Preserving the Evidence – “chain of custody” – Suggestions

19 REGISTRAR CLINIC Counterfeit Diplomas and Transcripts Florida Statute – Misrepresentation of association with, or academic standing at, postsecondary educational institution – 1 st degree misdemeanor $1000 fine and court costs or may be imprisoned up to 1 year

20 REGISTRAR CLINIC Retention of Records General Records Schedule GS5 for Public Universities and Colleges https://www.flrules.org/gateway/ruleNo.asp?id= 1B

21 REGISTRAR CLINIC Retention of Records 1B , F.A.C. Electronic Recordkeeping https://www.flrules.org/gateway/ruleNo.asp?id= 1B

22 REGISTRAR CLINIC Degree Audit – Lifecycle Value Admission – – How previously completed coursework or test scores apply to their chosen program Orientation – – direct student toward best registration options Advising – – Advisers free to address social difficulties, improve study habits, and career advising Registration Graduation Audit and Posting Degrees

23 REGISTRAR CLINIC Family Educational Rights and Privacy Act (FERPA) Education records of students Student rights – Right to inspect and review – Right to request amendment – Right to limit disclosure of personally identifiable information (directory information) – Right to file a complaint with USDOE Institutional responsibilities

24 REGISTRAR CLINIC Solomon Amendment Student Recruiting Information (any or all) – Student name – Address (local and/or permanent and ) – DOB and place of birth – Class level (freshman, sophomore, etc) – Academic major – Degree received – Most recent educational institution attended

25 REGISTRAR CLINIC Solomon Amendment in relation to FERPA Releasing student recruiting information under the provisions of the Solomon Amendment is different from releasing directory information under FERPA in that college must comply with requests for student recruiting information; they may comply with requests for directory information.

26 Best Practices/Tips Other Resources

27 High School Completion Withdrawal CodeHigh School GraduationDegree SeekingFinancial Aid Dev Ed Exemption Standard High School Diploma W06Standard Diploma (Passed FCAT)Yes W07**Special Diploma (Option One)NoNo***No W10Standard Diploma (GED Exit Option)Yes No W27**Special Diploma (Option Two)NoNo***No W43*Adult Standard High School DiplomaYes W52*Adult Standard High School Diploma (Alternate Assessment)Yes W6AStandard Diploma (18-Credit College Prep)Yes W6BStandard Diploma (18-Credit Career Prep)Yes WFAStandard Diploma (18-Credit College Prep, Alternate Assessment)Yes WFBStandard Diploma (18-Credit Career Prep, Alternate Assessment)Yes WFTStandard Diploma (Accelerated, Alternate Assessment)Yes WFW**Standard Diploma (FCAT Waiver)Yes WGAStandard Diploma (GED Exit Option, Alternate Assessment)Yes No WXL Standard High School Diploma (Academically Challenging Curriculum to Enhance Learning (ACCEL)Yes State of Florida Diploma WGDState of Florida Diploma (GED only)Yes No W45*Adult State of Florida Diploma (GED)Yes No Certificate of Completion W8ACPT-Eligible Certificate of CompletionYes^No***No W08Certificate of CompletionNoNo***No W09**Special Certificate of CompletionNoNo***No W44*Adult Certificate of CompletionNoNo***No W53*Adult CPT-Eligible Certificate of CompletionYes^No***No ^ No LAP application, No athletics

28 Common course numbering Florida GED https://www.flrules.org/gateway/Organization.asp?OrgNo=6A 6A FLDOE Board Rules (everything you ever needed to know is here) https://www.flrules.org/gateway/Organization.asp?OrgNo=6A equest=XLVIII#TitleXLVIII State Statutes equest=XLVIII#TitleXLVIII FL High School course code directory (for those who have Adult High School completion) SACSCOC https://www.cu.edu/pubs/payroll/manual1/apendxb.html FICE codes by state https://www.cu.edu/pubs/payroll/manual1/apendxb.html SAT/College Board GS5 and all the others VERIFY A VETERAN https://www.dmdc.osd.mil/appj/scra/single_record.xhtmlhttps://www.dmdc.osd.mil/appj/scra/single_record.xhtml


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