Presentation on theme: "Presenter: Enrique Noguera"— Presentation transcript:
1New Brunswick Public School District: Background Check and Fingerprinting Process Presenter: Enrique NogueraProgram Coordinator for Youth Development & EducationOffice of the Associate Vice President for Academic & Public Partnerships in the Arts & Humanities
2Historical ContextThe superintendent of New Brunswick schools informed President McCormick that the increasing number of RU students (over 3,000 annually) serving in the school system became difficult to monitor.He also informed the President that it was equally challenging to communicate with different Rutgers units/programs sending students to serve in New Brunswick schools.The President asked Associate VP, Isabel Nazario, to meet with the superintendent and to identify, track, and develop new protocols for placing Rutgers students into New Brunswick schools.
3History ContinuedTo address these issues while maintaining Rutgers student access to New Brunswick schools, RU faculty and staff came together to form a committee to advise the Associate VP’s Office on how best to develop a more cohesive and efficient internal approach for the coordination of New Brunswick school placements.Earlier this month, September 2010, I became the coordinator of this process.Since I have been with this project:My office decided against bringing MorphoTrak Mobiles to Rutgers because it would have been extremely expensive.We have designed a detailed process to get as many students as possible fingerprinted.We have designed an online space (wiki) for this information.
4SummaryIn order for Rutgers students to begin serving in the New Brunswick School District, the superintendent must approve:The programs/ units sending RU students into NB schoolsThe number of students the programs/units intend to sendRutgers students on an individual basis to verify whether or not they have been background checked or fingerprintedOnce the aforementioned points have been approved, students will be cleared to serve in New Brunswick schools
5An Outline of the Process 1) Program/Unit visits the wiki to find registration forms that they complete and submit to Enrique.(wiki)Program/Unit Registration FormPlacement Request Form2) Enrique submits requests to the superintendent3) Superintendent approves the program and the amount of Rutgers students going into the schools4) Enrique notifies programs of acceptance5) Program notifies students to check wiki to find instructions and documents pertaining to the background check and fingerprinting process(wiki)MorphoTrak Universal Fingerprint Formhttps://homeroom3.state.nj.us/chr/chr_start.jsp (Background Check ePayment site)(MorphoTrak Fingerprint Appointment site)Individual Student Placement Form
6Outline Continued6) Students make appointments and provide unit/program coordinators with necessary documentsIndividual student Placement FormApplicant Authorization & Certification (AA&C) PageAppointment Scheduled Page7) Coordinators give Enrique the documents shown above8) Enrique gives the superintendent those documents9) The superintendent notifies Enrique when the students are cleared to go into the schools10) Enrique notifies unit coordinators that students can begin serving in the schools
7Required Forms There are four (4) required forms Two (2) for Program/ Unit Coordinator Use:Program/ Unit Registration FormPlacement Request FormTwo (2) for Student Use:MorphoTrak Universal Fingerprint FormIndividual Student Placement FormThere are two (2) required confirmation pagesApplicant Authorization & Certification (AA&C) PageAppointment Scheduled Page
8Program/Unit Registration Form Asks units/programs to share general information about their respective entities. (ie: contact information and brief history)Allows Enrique to know that your unit/program intends to send students into the New Brunswick Schools.Due Friday, October 8th 2010 for programs that want to send students into New Brunswick schools in Spring 2011.
9Placement Request Form Also due Friday, October 8th 2010 for programs that want to send students into New Brunswick schools in Spring 2010.Provides superintendent with important preliminary information about the unit/programType of field placementNumber of students the entity wants to send into the schoolsThe schools where they want to have students placed (etc.)
10MorphoTrak Universal Fingerprint Form Enables students to register for a fingerprint appointment online atNumbers 1-7, 25, and 26 will already be filled out when students receive it.Number 8 will remain blankStudents will follow the directions and fill in numbers 9-24.Students must use a credit card or electronic debit from a checking account when paying the online fee of $26.25 shown at number 6Students MUST have this form completely filled out when they arrive at the MorphoTrak location for printing.If not, they will incur an $11 fee and will not be fingerprinted until they go back online to set another appointment.
11Individual Student Placement Form Asks for specific student information most importantly:RU ID Number and school requestedIs filled out using information found on the confirmation pages that get stapled to this formApplicant Authorization & Certification (AA&C) PageOPC Number confirms student made fingerprint appointmentAppointment Scheduled PageApplicant ID Number confirms student made ePayment for background check
12Information for Units sending students in Fall ‘10 We are still waiting for the superintendent to inform us that he has approved the list of student names that we submitted last week.________________________________________Monday, October 11th 2010 is the due date for another round of RU Student names to be submitted to Enrique.I need to receive the two confirmation forms stapled to an Individual Student Placement Form for each student that is ready to be considered for entry into the school system.
13Information for Programs/Units starting in Spring ‘11 Friday, October 8th 2010 is the due date for the Program/Unit Registration Form and the Placement Request FormCheck the wiki (http://RUNBpublicpartners.pbworks.com) regularly so that you have the most up to date information pertaining to the NBPS Background Check & Fingerprinting Process
14Do you have any questions? Thank you for coming.Do you have any questions?If you think of any questions at a later time, please feel free to contact me.Enrique NogueraProgram Coordinator for Youth Development & EducationOffice of the Associate Vice President for Academic &Public Partnerships in the Arts & Humanities(732)