1. AFTER SCHOOL SNACK PROGRAM Missouri Department of Elementary and Secondary Education June 2014 An Overview of Regulations and Requirements Presented by: Joey Samelak

2. Purpose 2  This program provides reimbursement for snacks served to children through age 18, (and to individuals, regardless of age, who are determined by the State Agency to be mentally or physically disabled), who participate in programs organized to provide after school care.

3. Purpose  The intent of this program is to assist schools to operate organized programs of care which include education or enrichment activities known to help reduce or prevent children's involvement in juvenile crime or other high risk behavior. 3

4. Eligible Programs  To be eligible to qualify for reimbursement under the NSLP, after school care programs must meet the following criteria:  They must be run by a school that is eligible to operate the NSLP.  The purpose of these programs must be to provide care in after school settings. This does NOT mean that the program must offer formal child care as recognized by a licensing authority. There is no Federal requirement for this. 4

5. Eligible Programs  These programs must be organized to provide children with regularly scheduled activities in a setting that is structured and supervised. “regularly scheduled” does not mean the program must occur daily.  Programs DO NOT need to establish formal enrollment procedures, but must have a means of determining that children are present on a given day such as a roster or sign-in sheet. 5

6. Eligible Programs 6  Eligible programs must include education or enrichment activities in organized, structured and supervised environments.  ANY extracurricular activities such as the school choir, debate team, drama club, etc., can qualify under this provision only if their basic purpose is to provide after school care as defined above.

7. Eligible Programs 7  It must be emphasized that under no circumstances can organized athletic programs engaged in interscholastic sports be approved as after school care programs under this provision. However, programs which include supervised athletic activity along with education or enrichment activities may participate. The key would be that they are open to all and do not limit membership for reasons other than space or security considerations.

8. Eligible Sites  Area-Eligible: An afterschool care program is “area eligible” if it is located at a school or in the attendance area of a school where at least fifty percent of the enrolled children are eligible for free or reduced price meals.  Must keep check sheet to track attendance  Non-Area Eligible: Claim snacks based on free, reduced price, and paid benefit statuses.  Must keep list of student names who have obtained a snack. 8

9. Eligible Sites  Any school that is eligible to operate the NSLP may be reimbursed for snacks served to eligible children in eligible after school care programs.  The after school program must be operated by the school and NOT some other organization.  Although, the school does not have to use the school’s personnel or regular school facilities. 9

10. Eligible Sites  However, the school must retain final administrative and management responsibility for the program, including the program site.  The LEA for the school must be the party that enters into the agreement with the State Agency and must assume full responsibility for meeting all program requirements. The school may then, if it wishes, arrange with another organization to perform the day-to-day operations. For example: The PTA could operate the program under an arrangement with the school. 10

11. Eligible Sites 11  Federal law requires that facilities must meet State or local health and safety standards.  RCCIs and boarding schools are not eligible to operate the after school care component of the NSLP, because by their definitions they have children in their residence.

12. Reimbursement  Sections 107 and 108 of Public Law 105-336, the Child Nutrition Reauthorization Act of 1998 enhances nutrition benefits for all children with a special emphasis on older children by authorizing reimbursement for snacks served to children through age 18, (and to individuals, regardless of age, who are determined by the State Agency to be mentally or physically disabled), who participate in programs organized to provide after school care. 12

13. Reimbursement 13  Under this provision, schools may claim reimbursement for one snack, per child, per day.  Children are eligible to participate through age 18.  If a students 19 th birthday occurs during the school year, reimbursement may be claimed for snacks served to that student during the remainder of the school year.

14. Reimbursement  Reimbursement may also be claimed for individuals, regardless of age, who are determined by the State Agency to be mentally or physically disabled.  Sites located in areas served by a school in which at least fifty percent of enrolled children are certified eligible for free or reduced price meals are eligible to receive reimbursement at the free rate for snacks served to all children eligible for snacks.  Regardless of each individual child’s eligibility. 14

15. Reimbursement  Sites which are NOT in areas served by a school with at least fifty percent of the enrolled children certified for free or reduced price meals must count meals and claim reimbursement by type.  Under no circumstances may a school charge children for snacks claimed at the free rate.  Charges for reduced price snacks may not exceed 15 cents. 15

16. Reimbursement Rates 16 Paid$.07 Reduced Price$.40 Free$.80 *Reimbursement rates for SY 2013-2014

17. Times of Operation 17  Schools are not eligible to receive reimbursement under this provision for snacks served on weekends or holidays including vacation periods.  Under no circumstances may snacks be reimbursed in programs operated before or during the child’s school day.

18. Times of Operation  However, children’s eligibility is based on when their scheduled school day ends and not on whether or not the school continues in session.  Example: If a kindergarten program ends at noon but the children remain in school under a care program as described above, snacks served to these children may be reimbursed under this provision. 18

19. Times of Operation  The same would be true for older children enrolled in schools that have split sessions. If children enrolled in the early session remain on campus to participate in an approved after school care program, they may receive reimbursable snacks even though the school continues to operate a later academic session. 19

20. Expanded Learning Time Programs  This is in reference to SP 04-2011, CACFP 01- 2011, “Eligibility of Expanded Learning Time Programs for Afterschool Snack Service in NSLP and CACFP.  Recently, educational programs aimed at serving at-risk children have evolved to include schools operating expanded learning times longer than the traditional school day. 20

21. Expanded Learning Time Programs  “Expanded learning time” is a common term used in the education arena to describe schools or school districts that add significantly more school time for academic and enrichment opportunities to improve student achievement.  Given the evolution of educational programs, USDA felt it was time to consider whether such programs may operate longer than the traditional school day. 21

22. Expanded Learning Time Programs  Therefore, a school operating longer than the traditional school day may be eligible for afterschool snack reimbursement through NSLP or CACFP, provided that it operates a school day that is at least one hour longer than the minimum number of school day hours required for the comparable grade levels by the LEA in which the school is located. 22

23. Expanded Learning Time Program  If all schools in LEA participate in an expanded learning program, then the State Agency will compare the length of it’s school day to either:  The average length of a school day in the state OR  Compare it to that of surrounding LEA’s 23

24. Meal Pattern  The addition of the new Smart Snacks regulations will not effect the meal pattern for the After School Snack Program.  We will continue to use the same meal pattern that is currently in place.  However, if snack time is within the first 30 minutes after the school day ends, then any other foods/beverages sold during that time are subject to the Smart Snack regulations. 24

25. Meal Pattern 25  To be eligible for reimbursement the snacks must comply with the following meal pattern established by the USDA:  You must serve two different components from the four listed: Milk, fluid Meat or meat alternate Juice or fruit or vegetable Bread and/or cereal Must be whole-grain or enriched or fortified*

26. Meal Pattern  Offer versus Serve (OVS)  It is important to note that OVS is not an option with the After School Snack Program, regardless of student age/grade.  In order for a snack to be considered reimbursable, the entire snack must be given to the student. No portion of the snack may be refused! Otherwise the snack would be non-reimbursable. 26

27. Meal Pattern 27  Snacks served under this provision must meet the meal pattern for snacks.  Portions for children ages 13-18 shall be no less than the portions stipulated for children ages 6 through 12. We recommend that schools offer larger portions for older children (ages 13-18) based on their greater food energy requirements.

28. Meal Pattern 28 SNACK PROGRAM Children 1 & 2 Years Children 3 through 5 Years 6 through 18 years 6 (Select 2 different components from the 4 listed) Milk, fluid1/2 cup 1 cup Meat or meat alternate 4 1/2 ounce 1 ounce Juice or fruit or vegetable 5 1/2 cup 3/4 cup Bread and/or cereal, enriched or whole grain bread 1/2 slice 1 slice Cereal: Cold dry1/4 cup 1 1/3 cup 2 3/4 cup 3 Hot Cooked1/4 cup 1/2 cup

29. Activity 29 SNACK PROGRAM Children 1 & 2 Years Children 3 through 5 Years 6 through 18 years 6 (Select 2 different components from the 4 listed) Milk, fluid1/2 cup 1 cup Meat or meat alternate 4 1/2 ounce 1 ounce Juice or fruit or vegetable 5 1/2 cup 3/4 cup Bread and/or cereal, enriched or whole grain bread 1/2 slice 1 slice Cereal: Cold dry1/4 cup 1 1/3 cup 2 3/4 cup 3 Hot Cooked1/4 cup 1/2 cup

30. Activity Answers 30 1.YES – Has proper portion sizes and 2 of the components 2.NO! – Milk and juice can never be the only two components of a snack. One of the items will need to either be swapped out, or a third item would need to be added. 3.NO! – The portion sizes are correct, however both juice and carrots come from the same component. So it needs another component. 4.YES – There are 2 components there, and both are the proper portion size for the student’s age. 5.YES – There are 2 components present, and both are the proper portion size for the student’s age. 6.NO! – Both of these items have the proper portion size, however both come from the meat/meat alternate component. One item would need to be replaced, or a third would need to be added. 7.YES – There are 2 components present, and both are the proper portion size for the student’s age. 8.NO! – Both of these components come from the bread and/or cereal component.

31. Activity Answers cont’d 31 9. NO! – Both of these items are fruits, so only 1 component is being offered. 10. YES – There are two components present, and both are being offered in the proper portion size.

32. Meal Pattern  The following combinations would be reimbursable snack ideas: (6-18 yrs)  Milk (8 oz) and Apple Slices (3/4 cup)  Juice (4 oz), Raisins (1/4 cup), and Cheese Stick (1 oz)  Milk (8 oz) and Cereal, Dry (3/4 cup or 1 oz)  Juice (6 oz), and WW Bread ( 1 slice) w/ Nut Butter (2 tbsp)  Milk (8 oz) and Graham Crackers (1 oz) 32

33. Meal Pattern  The following combinations would NOT be reimbursable snack ideas: (6-18 yrs)  Milk (8 oz) and Juice (6 oz)  Juice (4 oz) and Carrot Sticks (1/2 cup)  Oranges (1/2 cup) and Bread (1 slice)  Apple Slices (3/4 cup) and Peanut Butter (1 tbsp) 33

34. What’s Creditable?  Milk  Fluid milk may be served as one of the two components for snack.  Reconstituted dry milk is not creditable as fluid milk.  Ice cream, yogurt, custard, or pudding may not be substituted for the fluid milk requirement. 34

35. What’s Creditable?  Meat and meat alternates  Meat/meat alternates may be served as one of the two components for snack.  Nuts, seeds, and nut butters may fulfill all the meat/meat alternate requirement.  Yogurt may be served as a meat/meat alternate at snack: ¼ cup for children 1-6 & ½ cup for 6-18 yrs.  Natural cheese and pasteurized processed cheese are creditable. One ounce equals one ounce of meat/meat alternate. 35

36. What’s Creditable?  Cottage cheese, cheese foods and spreads (such as Velveeta and Cheez Whiz) are creditable, but twice as much is needed because these products contain less protein and more moisture than natural and processed cheese. A two ounce serving of cheese food, cheese spread, or cottage cheese is equivalent to only one ounce of M/MA.  Dried beans or peas may be served as a M/MA or as a fruit/vegetable, however, they may not be served as both in the same meal. A ¼ cup of cooked beans is equal to one ounce M/MA. 36

37. What’s Creditable?  Any item labeled with the wording “imitation” cheese or cheese “product” does not meet the requirements for use in food-based menu planning approaches and are not creditable toward meal pattern. 37

38. What’s Creditable?  Vegetables/Fruits  Vegetables and fruits may be served as one of the two components for snack.  Snacks may contain a fruit or vegetable, or both, as one of the two required components of snack.  Juices must be full strength 100% juice.  100% juice may be used to meet the total fruit/vegetable requirement at snack.  When juice is served as one component at snack, milk may not be served as the other component. 38

39. What’s Creditable?  Grains/Breads  Grains/breads may be served as one of the two components for snack.  All grains/breads must be enriched or whole-grain, made from enriched or whole-grain flour or meal, or if it is a cereal, the product must be a whole- grain, enriched or fortified.  Popcorn is NOT creditable. 39

40. Non-Creditable Items Cocoa Mix made w/ Water Custard/Ice Cream/Sherbet/Sorbet Pudding/Pudding Pops Sour Cream Fruit “Drinks”/Fruit Flavored Powders/Nectar Jello, gelatin Potato Chips or sticks Fruit rollups, fruit shapes, gummies 40 Carmel corn/popcorn Bacon/bacon bits Cream Cheese Yogurt covered fruits/nuts Yogurt Bars (frozen commercial product)

41. Additional Requirements  Schools wishing to participate under this provision must provide sufficient information to enable the State Agency to determine whether or not the program is eligible and, if so, whether or not it qualifies for free reimbursement for all meals based on area eligibility.  Upon approval, the SA must amend its agreement with the SFA to provide for the requirements of an after school meal service. 41

42. Record Keeping  The intent is to keep any record keeping burden to the minimum necessary to ensure that Federal reimbursement is properly paid. At a minimum, LEA’s participating under this provision must maintain the following records:  If all meals are claimed free, documentation that the site is located in an area served by a school in which at least 50 percent of the enrolled students are certified eligible for free or reduced price meals. 42

43. Record Keeping For all other sites, documentation of free and reduced price eligibility for all children for whom free and reduced priced snacks are claimed.  Meal Counts Total for sites qualifying for free reimbursement for all children (Area-Eligible) Meal counts by type for other sites (Non Area-Eligible)  Documentation of individual children’s attendance on a daily basis.  Documentation of compliance with meal pattern requirements. 43

44. Record Keeping i.e. Snack Production Records http://dese.mo.gov/sites/default/files/AfterschoolSnac kProgramProductionRecord.pdf 44

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46. After School Snack Program Review  LEA’s are also required to conduct a review of each After School Care Program two times a year.  The first review must be conducted during the first four weeks that the school is in operation each school year. The second review must occur at some point during the remainder of the year.  There is a form available through the DESE Food and Nutrition Services website for conducting this review.  http://dese.mo.gov/sites/default/files/AfterSchoolSnac kProgramReview.PDF http://dese.mo.gov/sites/default/files/AfterSchoolSnac kProgramReview.PDF 46

47. Participation  The Department provides schools with the necessary application-agreement forms in August.  Applications should be submitted by September 1, but not later than September 15.  If your LEA is sponsoring an after school care program and you wish to participate in the snack program, please contact our office at (573) 751-3526. 47

48. Other Organizations 48  Public and private non-profit organizations such as Boys and Girls Club, YMCA, etc., that sponsor after school programs may claim reimbursement for snacks through the Missouri Department of Health’s Child and Adult Care Food Program (CACFP).  Contact the Missouri Department of Health, Child and Adult Care Food Program at 1-800-733-6251, concerning participation in the after school care snack program.

49. Other Organizations  To be eligible to participate under the CACFP the site must be located in an area served by a school in which at least fifty percent of the enrolled children are certified eligible for free or reduced price meals.  Unlike the after school component of the NSLP, all sites in the CACFP serving children 13 years of age or older must be area eligible. 49

50. Questions? 50

51. dese.mo.gov schoolfoods@dese.mo.gov Contact Us 51 The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs and activities. Inquiries related to Department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Office of the General Counsel, Coordinator – Civil Rights Compliance (Title VI/Title IX/504/ADA/Age Act), 6th Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO 65102-0480; telephone number 573-526-4757 or TTY 800-735- 2966; email civilrights@dese.mo.gov.