Presentation is loading. Please wait.

Presentation is loading. Please wait.

1 How to Analyze School Data to Drive Academic Improvement – A Case Study with Significant Results in One Year 13 th National Quality Education Conference.

Similar presentations


Presentation on theme: "1 How to Analyze School Data to Drive Academic Improvement – A Case Study with Significant Results in One Year 13 th National Quality Education Conference."— Presentation transcript:

1 1 How to Analyze School Data to Drive Academic Improvement – A Case Study with Significant Results in One Year 13 th National Quality Education Conference Session 13 November 13, 2005 Arved Harding Koalaty Kid Coordinator for ASQ Section 1106, Associate Statistician for Eastman Chemical Company Chris Hampton Vice-Principal of Dobyns-Bennett High School

2 2 Objective The objective of this presentation is to provide you with a process that is backed by results that can be used to gather and analyze relevant data in a unique manner to help drive school- wide improvements.

3 3 Presentation Guide We will give you an overview of the process for gathering and studying important data and a preview of the outcome. We will give you an overview of the process for gathering and studying important data and a preview of the outcome. We will walk you through the details of the process for gathering and studying important data and show you results as we go. We will walk you through the details of the process for gathering and studying important data and show you results as we go. We will also show you a detailed process for Implementing Successful Academic Improvement Projects We will also show you a detailed process for Implementing Successful Academic Improvement Projects

4 4 Basic Philosophy in Traveling on any Journey Determine the following: Where are you? Where do you want to go? How are you going to get there?

5 5 Basic Philosophy in Traveling on any Journey Determine the following: Where are you? Requires Measures (Example: Dobyns-Bennett High School-targeted school due to achievement of sub-groups on English measures.) Where do you want to go? Benchmarking with other schools or state and national standards (Return to the status of “School in Good-Standing”) How are you going to get there? Need a strategy or process (See Hank Somer's 11 Step Process) (DB-School-wide focus on assessment, i.e., this is a DB problem, not an English problem. Provide data, accept feedback, provide resources, support, and model the importance to students and stakeholders)

6 6 Process (Page 1 of 3) Decide what data you would like to study (TCAP, Gateway, ACT, Graduation Rate, …) Decide what data you would like to study (TCAP, Gateway, ACT, Graduation Rate, …) Decide how many years of data you want to include (more is usually better) Decide how many years of data you want to include (more is usually better) Decide the schools with which you want to benchmark (include some close by but also some of the best in the state and nation if possible). Collect the data from your state website or other sources and populate an Excel spreadsheet. This may take some time. Consider dividing this task up. Decide the schools with which you want to benchmark (include some close by but also some of the best in the state and nation if possible). Collect the data from your state website or other sources and populate an Excel spreadsheet. This may take some time. Consider dividing this task up.

7 7 Process (Page 2 of 3) Plot the data (See our recommended template. Also consider adding any state mandated goals.) Plot the data (See our recommended template. Also consider adding any state mandated goals.) Interpret the data (think about what each plot is telling you and if it makes sense) Take notes. Interpret the data (think about what each plot is telling you and if it makes sense) Take notes. Note some of the obvious areas of opportunity, schools to benchmark against, and those areas your school should feel good about. Note some of the obvious areas of opportunity, schools to benchmark against, and those areas your school should feel good about.

8 8 Process (Page 3 of 3) Put a presentation together for your school or school system. Put a presentation together for your school or school system. Present it first to the administrative leadership team and prioritize the opportunities for your school or school system. Present it first to the administrative leadership team and prioritize the opportunities for your school or school system. Filter the presentation on to other teams as appropriate. Be sure to field questions and help people draw conclusions. Many people are not used to looking at this kind of data this way. Filter the presentation on to other teams as appropriate. Be sure to field questions and help people draw conclusions. Many people are not used to looking at this kind of data this way. Put together teams around each major opportunity and implement Hank Somers' 11 Step Process for Successful Academic Improvement Projects. Be sure to include this as part of your School Improvement Plan or other appropriate processes. Put together teams around each major opportunity and implement Hank Somers' 11 Step Process for Successful Academic Improvement Projects. Be sure to include this as part of your School Improvement Plan or other appropriate processes.

9 9 Attendance ( ) Compared to State Average % above State Average Compared to Best in Class % below best in class (Greeneville City ) Possible Benchmarking Opportunities Greeneville City because of their great improvements and Maryville because of their consistent high results. Comments: It is required by the state to achieve above 93% attendance. Desired Direction

10 10 Gateway Algebra I ( ) %Proficient and Above Desired Direction Compared to State Average % above State Average Compared to Best in Class % above 2 nd best in class (Maryville) Possible Benchmarking Opportunities None Comments: Continued improvement for 2 years, now best in class!!!

11 11 DB Education Excellence Steering Team Principal Principal 4 Vice-principals 4 Vice-principals 4 teachers 4 teachers 2 Students 2 Students 2 Community members (Businesses) 2 Community members (Businesses) 1 Parent 1 Parent 1 Quality in Education Consultant 1 Quality in Education Consultant

12 12 We will walk you through the process and show you results as we go. Chris Hampton – Vice Principal of Dobyns- Bennett High School Chris Hampton – Vice Principal of Dobyns- Bennett High School

13 13 Decide what data you would like to study (TCAP, Gateway, ACT, Graduation Rate, …) ACT ( ) ACT ( ) ACT English ACT English ACT Reading ACT Reading ACT Math ACT Math ACT Science ACT Science SAT ( ) SAT ( ) SAT Verbal SAT Verbal SAT Math SAT Math Gateway Algebra I ( ) Gateway Algebra I ( ) Gateway Biology I ( ) Gateway Biology I ( ) Gateway English II (2004) Gateway English II (2004) Writing 11th ( ) Writing 11th ( ) Math Foundations ( ) Math Foundations ( ) English 9 (EOC) (2004) English 9 (EOC) (2004) AP Data ( ) AP Data ( ) Attendance ( ) Attendance ( ) Cohort Rate % ( ) Cohort Rate % ( ) # Students * # Students * System $/Student * System $/Student * Ethnic minority % * Ethnic minority % * Free/Reduced Lunch % * Free/Reduced Lunch % * Suspensions % * Suspensions % * Expulsions % * Expulsions % * Note that this information is updated annually and the process has become part of our school culture. * Compiled from Tennessee School Report Cards 2002& denotes the school year.

14 14 Decide how many years of data you want to include (more is usually better) Collect as many as you can and this will vary depending on the measure. Attendance ( )

15 15 Decide which schools you want to benchmark with (include some close by but also some of the best in the state and nation if possible) Dobyns-Bennett chose: Science Hill – proximity and similar size and demographics/city school Science Hill – proximity and similar size and demographics/city school Sullivan South – proximity and reputation Sullivan South – proximity and reputation Tennessee High – proximity and city school Tennessee High – proximity and city school Oak Ridge – reputation as a strong academic school Oak Ridge – reputation as a strong academic school Greeneville City – proximity and city school Greeneville City – proximity and city school Maryville – reputation as a strong academic school Maryville – reputation as a strong academic school State Average State Average National Average National Average We will adjust these for the school year based on info from TVAAS. We will adjust these for the school year based on info from TVAAS. On TVAAS website administrators can search for schools most like theirs based on four demographics: Economically Disadvantaged, Enrollment, Special Education, and Minority Population.

16 16

17 17 Collect the data from your state website or other sources and populate an Excel spreadsheet. This may take some time. Consider dividing this task up.

18 18 Plot the data (See our recommended template. Also consider adding any state mandated goals.) Only 2 years of data are available for this measure. Compared to State Average % above State Average Compared to Best in Class % above 2nd best in class (Maryville & Oak Ridge) Possible Benchmarking Opportunities None

19 19 Interpret the data (think about what each plot is telling you and if it makes sense) Take notes. Due to previous year improvement plan implementation DB made great improvement in this measure, going from worst in class to best in class in one year. Due to previous year improvement plan implementation DB made great improvement in this measure, going from worst in class to best in class in one year. Note improvement from 84 to 97% proficient and above. This is a major improvement. Note improvement from 84 to 97% proficient and above. This is a major improvement.

20 20 Gaps Compared to Best in Class School Year Gateways are now equivalent or better than all of the comparison schools. Graduation Rate is an obvious opportunity area, especially since our mission is to graduate each student. Note some of the obvious areas of opportunity, schools to benchmark against, and those areas your school should feel good about. DB-Best in Class x 100 Best in Class

21 21 Put a presentation together for your school or school system. Parts of DB's presentation are in this document. For more details contact Chris Hampton at Parts of DB's presentation are in this document. For more details contact Chris Hampton at

22 22 DB Mission and Vision Statements The mission of Dobyns-Bennett High School is to graduate each student and provide a challenging and diverse learning environment which fosters intellectual growth, individual integrity, and community responsibility. The mission of Dobyns-Bennett High School is to graduate each student and provide a challenging and diverse learning environment which fosters intellectual growth, individual integrity, and community responsibility. The vision of Dobyns-Bennett High School is to be nationally recognized for educational excellence in a supportive learning community. The vision of Dobyns-Bennett High School is to be nationally recognized for educational excellence in a supportive learning community.

23 23 Present it first to the administrative leadership team and prioritize the opportunities for your school or school system. Attendance – This area is suggested because DB averages very close to the state requirement of 93 and thus underperforms some years. There is opportunity for improvement and looking at peer schools indicates it can be done. Attendance – This area is suggested because DB averages very close to the state requirement of 93 and thus underperforms some years. There is opportunity for improvement and looking at peer schools indicates it can be done. Graduation Rate – DB was identified as a Targeted School for 2003/2004 but this was successfully appealed. Nonetheless, at 79% we are well below the target of 90% and need to make obvious gains to reach this target by 2009/2010. We are also only better than 1 of the schools we compared to, Greeneville City. There is opportunity for improvement and looking at peer schools indicates it can be done. Graduation Rate – DB was identified as a Targeted School for 2003/2004 but this was successfully appealed. Nonetheless, at 79% we are well below the target of 90% and need to make obvious gains to reach this target by 2009/2010. We are also only better than 1 of the schools we compared to, Greeneville City. There is opportunity for improvement and looking at peer schools indicates it can be done. DB Identified Areas to Proceed to Next Step School Year

24 24 Filter the presentation on to other teams as appropriate. Be sure to field questions and help people draw conclusions. Many people are not used to looking at this kind of data this way. Groups to present to include Groups to present to include Department Teams Department Teams School Board School Board Chamber of Commerce Chamber of Commerce PTSA PTSA other appropriate groups for your community. other appropriate groups for your community.

25 25 Put together teams around each major opportunity and implement Hank Somers' 11 Step Process for Successful Academic Improvement Projects. Be sure to include this as part of your School Improvement Plan or other appropriate processes. Due to the the performance of certain sub-groups on the English Gateway test, DB was listed as a targeted school, as outlined by the state of Tennessee from the "No Child Left Behind" legislation. Accordingly, this need was added to DB's Tennessee School Improvement Plan. Due to the the performance of certain sub-groups on the English Gateway test, DB was listed as a targeted school, as outlined by the state of Tennessee from the "No Child Left Behind" legislation. Accordingly, this need was added to DB's Tennessee School Improvement Plan. The students and faculty were made aware of the importance of this test result and given ownership to help resolve the issues. The students and faculty were made aware of the importance of this test result and given ownership to help resolve the issues. Data was used to determine which subgroups of students were negatively impacting the test results. Data was used to determine which subgroups of students were negatively impacting the test results. A team was formed consisting of diverse stakeholders including: English teachers, students, administration and teachers outside of English. A team was formed consisting of diverse stakeholders including: English teachers, students, administration and teachers outside of English.

26 26 Gateway English II (2002) %Proficient and Above Desired Direction Compared to State Average % below State Average Compared to Best in Class % below best in class (Maryville) Possible Benchmarking Opportunities None Comments: D-B is one of three(Science Hill and Tennessee High) schools in this study that had more than 45 students identified as economically disadvantaged.

27 27 Put together teams around each major opportunity and implement Hank Somers' 11 Step Process for Successful Academic Improvement Projects. Be sure to include this as part of your School Improvement Plan or other appropriate processes. The team Restructured the format of our lowest level English course Restructured the format of our lowest level English course Incorporated curriculum mapping into all English courses Incorporated curriculum mapping into all English courses Incorporated technology by using Gateway geared software Incorporated technology by using Gateway geared software Used a team teaching approach for that course Used a team teaching approach for that course Emphasized school-wide the importance of the core Gateway English skills in all curriculum areas. Emphasized school-wide the importance of the core Gateway English skills in all curriculum areas. Incorporated some intrinsic and extrinsic motivators to promote student success Incorporated some intrinsic and extrinsic motivators to promote student success The school recognized and celebrated the achievements. The school recognized and celebrated the achievements.

28 28 Gateway English II ( ) %Proficient and Above Desired Direction Compared to State Average % above State Average Compared to Best in Class % above 2nd best in class (Maryville & Oak Ridge) Possible Benchmarking Opportunities None Comments: Note improvement from 84 to 97% proficient and above. This is a major improvement. Last year DB was a targeted school for this measure this year they are best in class!!!!!!! Congratulations!!!!

29 29 Onto Next Year

30 30 New Goals for 2005 To increase the percentage of students that successfully complete Algebra I by the end of their 2nd year of high school from 60% to 75% by the end of the SY (5% increase annually), while maintaining Gateway Math results at the required AYP standards or higher in all 9 subgroups. To increase the percentage of students that successfully complete Algebra I by the end of their 2nd year of high school from 60% to 75% by the end of the SY (5% increase annually), while maintaining Gateway Math results at the required AYP standards or higher in all 9 subgroups. To increase the Graduation Rate from 78.8% to 90% by the school year. To increase the Graduation Rate from 78.8% to 90% by the school year.

31 31 Gateway Algebra I ( ) %Proficient and Above Desired Direction Compared to State Average % above State Average Compared to Best in Class % above 2 nd best in class (Maryville) Possible Benchmarking Opportunities None Comments: Continued improvement for 2 years, now best in class!!!

32 32 Discussion of Algebra Gateway 99 % of the students who took the Gateway Algebra test scored proficient or above 99 % of the students who took the Gateway Algebra test scored proficient or above What's to improve? What's to improve? Students who take Algebra I and do not make a C or above the 1 st semester do not take the Algebra Gateway test. Students who take Algebra I and do not make a C or above the 1 st semester do not take the Algebra Gateway test. The objective is to increase the # that make a C or above and progress to complete the course and take the Gateway. The objective is to increase the # that make a C or above and progress to complete the course and take the Gateway. For DB was 95.4%.

33 33 Graduation Rate ( ) Desired Direction Compared to State Average % above State Average Compared to Best in Class % below best in class (Maryville ) Possible Benchmarking Opportunities Maryville and Science Hill. Comments: DB is better than only Greeneville City in this group (78.8%), (84.7%). No Child Left Behind mandates 90% by

34 34 Implementing Successful Academic Improvement Projects “ASQ Quality Tools Training” H. Somers June 1–2, 2005 Stolen with permission.

35 35 Why Process Improvement Needed? This Is About Change! This Is About Change! Academic improvement Academic improvement SIP targets SIP targets NCLB improvement NCLB improvement Expectations for Present Actions Expectations for Present Actions Change Is Difficult! Change Is Difficult!

36 36 Why Use A Systematic Improvement Process?

37 37 Helps Educators Achieve Good Results – Fast!

38 38 Success Stories Elementary Elementary Math Math Writing Writing High School High School Gateways Gateways English to “Best in Class” English to “Best in Class”

39 39 11 Step Improvement Process Five Key Sections Start Start Analyze Analyze Plan Plan Implement Implement Improve Improve

40 40 1. Select School Academic Need Aligned with School Improvement Plan Aligned with School Improvement Plan Normally Area of Greatest Need Normally Area of Greatest Need

41 41 Barriers to Support the Educational Excellence Effort Perceived notion that they did not need to improve Perceived notion that they did not need to improve Working on Educational Excellence was not a priority, no time Working on Educational Excellence was not a priority, no time Resistance to change Resistance to change Using data to drive decisions was not common practice Using data to drive decisions was not common practice Change in administration at school and district levels Change in administration at school and district levels

42 42 2. Appoint Project Team One member from each grade One member from each grade Interface for Grade Level Teams Interface for Grade Level Teams Share data, best practices, and needs Share data, best practices, and needs To project team To project team From project team From project team SIP Team / Project Team – Same? SIP Team / Project Team – Same?

43 43 Steering Team Data & Improvement Best Needs Practices Grade Level Teams

44 44 3. Analyze Data – Develop Measures Where Does Our School Stand? Where Does Our School Stand? Detailed Data Analysis Detailed Data Analysis Compare to Peers Compare to Peers Validate the Need Validate the Need Develop Measures Develop Measures Long term measure (Lagging) Long term measure (Lagging) Short term measure (Leading) Short term measure (Leading)

45 45 4. Chart Historical Performance – Develop Goal & Gap Use Line Charts Use Line Charts Chart School Performance Chart School Performance Chart Peer Schools Chart Peer Schools Chart Superior Performance Chart Superior Performance Develop a Goal Develop a Goal Establish a Gap Establish a Gap

46 46

47 47 5. Benchmark Best Practices Determine Superior Performance Determine Superior Performance Determine Best Practices Determine Best Practices “Honorably Adopt” Best of Best “Honorably Adopt” Best of Best Saves Huge Time and Effort Saves Huge Time and Effort

48 48 6. Develop Plan for Improvement Develop Strategy for Improvement Develop Strategy for Improvement Use Best Practices /Quality Tools Use Best Practices /Quality Tools Develop Plan Develop Plan Include Entire Faculty (Build –in Participation) Include Entire Faculty (Build –in Participation) Include Reinforcement Plan Include Reinforcement Plan

49 49 PDSA Process PLAN DO STUDY ACT Define Assess Analyze Cause Implement the Plan Evaluate the Results Adjust the Plan Specific Steps for Improvement

50 50 PDSA Improvement Plan WHATWHOWHEN PLAN DO STUDY ACT

51 51

52 52 Develop Plan Develop Plan Develop Spring Before Next School Year Develop Spring Before Next School Year Before School Starts Before School Starts Train Faculty Train Faculty Obtain Support of Entire Faculty Obtain Support of Entire Faculty

53 53 7. Implement Plan Implement PDSA Plan Implement PDSA Plan This is the “Hard Part” This is the “Hard Part” This is the “Hard Work” This is the “Hard Work” Get Everyone on Board Get Everyone on Board

54 54 8. Regularly Assess Progress Project Team Meets Each Month Project Team Meets Each Month Review “Leading” Measures – Making Progress? Review “Leading” Measures – Making Progress? Report Best Practices and Improvement Needs Report Best Practices and Improvement Needs Identify Needed Training Identify Needed Training Make Plan Changes Make Plan Changes Take Report to Grade Level Team Take Report to Grade Level Team

55 55 9. Assess Progress vs. Goal at School Year-End Check “Lagging” Measure (Chart and Gap) Check “Lagging” Measure (Chart and Gap) Did Close Gap? Did Close Gap? Did Meet Goal? Did Meet Goal? Why or Why Not? Why or Why Not?

56 Adjust Goal & Plan for Next School Year What Went Well? What Went Well? What Needs To Be Changed? What Needs To Be Changed? Adjust Plan Adjust Plan Be Ready for Implementation at Start of School Year Be Ready for Implementation at Start of School Year

57 Maintain the Gains / Multi-Year Effort Continue Practices that Achieved Gain Continue Practices that Achieved Gain Make Practices Integral Part of Teaching Process Make Practices Integral Part of Teaching Process Replicate the Process Replicate the Process

58 58 Commit to Multi-Year Plan Big Mistake – One Year Improvement and on to Next Objective Big Mistake – One Year Improvement and on to Next Objective

59 59 Keys for Success Commitment to Change Commitment to Change Data Analysis Data Analysis Use the Process Use the Process Do NOT Shortcut the 11 Steps Do NOT Shortcut the 11 Steps Multi-Year Commitment Multi-Year Commitment

60 60 So? Looks like a lot of work. Looks like a lot of work. Yes. Yes. Worth it? Worth it? You bet! You bet!

61 61 Question Time Additional information on how to produce the benchmarking plots in Excel is available at Additional information on how to produce the benchmarking plots in Excel is available at


Download ppt "1 How to Analyze School Data to Drive Academic Improvement – A Case Study with Significant Results in One Year 13 th National Quality Education Conference."

Similar presentations


Ads by Google