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WELCOME to Level 3 Training Tamer El-Fouly and Jesper Luthman Day 1.

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Presentation on theme: "WELCOME to Level 3 Training Tamer El-Fouly and Jesper Luthman Day 1."— Presentation transcript:

1 WELCOME to Level 3 Training Tamer El-Fouly and Jesper Luthman Day 1

2 Program DAY Presentation of training Your expectations Project Cycle Management Break and signup for workshops Evaluation of projects – describing the foundation Lunch and prayers Continuing evaluation and project work Reflexions on the day

3 Program DAY Presentation of Log Frame with focus on LOGICAL and the FRAME Working in two ‘tracks’ 1.With a project: filling out the frame and continue on expectations 2.Without a project: based on the expectations working on the log frame Break Lunch

4 Program DAY From LFA to en operational plan/action plan Partnership plan Verbal evaluation of the training

5 Presentation of training Approach is participatory and working in your partnerships Less talk more work We are facilitators and consultants – use us! We need to have fun Please give us feedback up front – then we can change! Questions on guidelines to Anne, Rasmus or Jesper

6 The trainers Tamer El-Fouly Jesper Luthman Danish, living in Copenhagen Master of Public Health Science Worked as a private consultant (health sector) until 2010 Working in the Ministry of Higher Education With DUF: Projects in the Balkans and a member of the MENA committee 4 years

7 Why am I here? AIM is to map out expectations of partnerships and of level 3/trainers Task: Work in your partnerships. Describe 3*2 things you expect of (1) your partnership (outcome) and (2) the training/trainers 15 min in your partnership (bring the notes) 30 min in new group – 5 min presentation from each

8 Project Formulation Project Implementation Project Idea Project Evaluation Partnership Project Cycle Management

9 Evaluating your Project Please use the following questiones (guidelines): What do you think was the best issue in your project? What will you do again? What do you think went wrong in your project? What will you not do again? What did you learn from your project? How much people participated and did you influence through your project? Who are they? Describe them? Do you think you had a multiplier effect? Did the people you influenced influenced others? What do you think did you change in the people/environment? How did you approch/takle your problem and the targeted society/target group?

10 Summary The project cycle is dynamic Evaluation should be seen as a learning experience AND conducted as an integrated part of the project For tomorrow Introduction to LFA and stakeholder analysis Continuing the work in the groups

11 Reflexions?

12 SEE YOU TOMORROW AT 9.45 IN THE CONFERENCE ROOM

13 WELCOME to Level 3 Training Tamer El-Fouly and Jesper Luthman Day 2

14 Program DAY Presentation of Log Frame with focus on LOGICAL and the FRAME Working in two ‘tracks’ 1.With a project: filling out the frame and continue on expectations 2.Without a project: based on the expectations working on the log frame Break Lunch

15 What is LFA? Objectives oriented Target group oriented Participatory The LFA is an analytical, presentational and management tool which can help planners and managers: –Analyze the existing situation during activity preparation –Establish a logical hierarchy of means by which objectives will be reached –Identify the potential risks to achieving the objectives, and to sustainable outcomes –Establish how outputs and outcomes might best be monitored and evaluated

16 Using LFA for change – from present to future National/ sector area National/ sector area Project area National/ sector area National/ sector area Project area Present situation Future situation Activities Immediate Objective Development Objective InputsOutputs Feasibility study

17 The LFA project planning process 1.Situation Analysis – the foundation for the project: 1)Step 1: Stakeholder Analysis/participation analysis 2)Step 2: Problem Analysis 3)Step 3: Objectives Analysis 4)Step 4: Alternative strategy/Choice of Strategy 17

18 Who are stakeholders? Anyone who has an interest in or is affected by the project or preliminary results, for example.: Shareholders Board Suppliers and partners Authorities Funders Trade unions and other interest groups, eg. NGOs End Users Project Participants Management and colleagues Neighbors 18

19 TOOL: Action in relation to key stakeholders Stakeholder The impact of interest 1-10 (impact) Stakeholder benefits Stakeholder cons Preventive measures Responsible / deadline Who is the stakeholder? 1: Not important for project 10: Very important project Description of the known benefits of the project for the stakeholder Description of the known drawbacks of the project to stakeholder Description of measures that will reduce the interest's points

20 TOOL: Stakeholders and information strategies Participation in the project Influence on project Necessary for implementation Not necessary / Small influence Large influence Hostage Be informed - Large meetings - Education - Gather information through schemas or focus groups Gray eminence Be heard - Interview - Meetings - In reference group External Stakeholder Be informed - Newsletters - Create a good image Resource person Be involved - Interview - Meetings - Workshops - Working in

21 The LFA project planning process 2. Project Design: 1)Step 5: Project Elements 2)Step 6: Assumption/External Factors 3)Step 7: Indicators and Means of Verification 21

22 The project planning matrix 22 Description Verifiable Indicators Means of Verification CriticalAssumptions Development Objective Immediate Objective Outputs Activities Inputs

23 The process Funds, people, materials etc. Input Actions necessary Activities The guranteed results Outputs Reason for the project Immediate Objective Longterm reason and impact Development Objective 23

24 Summary Working with the LFA and focus on stakeholders For tomorrow Going from LFA to operational plan Continuing the work in the groups

25 Reflexions?

26 SEE YOU TOMORROW AT 9.45 IN THE CONFERENCE ROOM

27 WELCOME to Level 3 Training Tamer El-Fouly and Jesper Luthman Day 3

28 Program DAY From LFA to en operational plan/action plan Partnership plan Verbal evaluation of the training

29 From LFA to action/operational plan Introducing: –Time –Budget –Responsibillity

30 30 Levels of planning Level 1 Niveau 2 Niveau 3 Niveau 4 Mainplan for the project Objectives Areas to approach Main milestones Fases Plan of fases for the project Areas to approach Milestones Sub-deliverances Action plan List of activities – log with decisions Minutes Personal plan of action Level of details

31 31 From obective tree/log frame to operational plan Areas to approach Feasibilty studyData analysis and koncept Rutines Technology Training Why? How? Output Activity Objective

32 Sommerferie Milestones and workshops Udrulning af milepæle til de tre områder Udrulning af planlægningsmetode Fase 1: Beginning SeptemberJune 18 maj Informations- møder for alle Fase 2: Design Målstyringsmøder i hver afdeling AprilMaj Styregruppemøde Fase 3: Implementation 9 Juni Første milepæle rapport 15th May WS 1 Principles – målstyring Lederens rolle 16. Maj WS -Forandringshåndtering -lederroller 30. maj WS 2 Afholdelse af tavlemøder 16. juni WS 3 Planlægnings- hierarki 21. juni WS 4 Planlægning go-live 22 maj – 2. juni Målstyring på agenda i afdelings- møderne 26. Juni Test planlægningscyklus Uge Rigtige planlægningscyklus Ultimo aug. WS 5 Genopfriskning af planlægning, milepæle og lederrolle Medio sep. WS 6 Erfaringer og forankring

33 Tentative detailed approach Fase 3: Implementation Uge 22Uge 23Uge 24Uge 25Uge 26 (30. Juni) 30. maj Workshop 2 Tema: Afholdelse af tavlemøder 16. juni Workshop 3 Tema: Planlægningshierarki 21. juni Workshop 4 Tema: Planlægning go-live Styregruppemøde Xxxdag Udrulning i hvert af de 3 områder Planlægning af Workshop -Niveau inddeling -Rapportformat -Procesbeskrivelse Færdiggørelse af milepæle rapport Opfølgning på registreringerne Coach lederne i udarbejdelse af første 3 mdr. plan Støtte Jeanne i udarbejdelse af første 12mdr. plan Ugentlig opfølgningsmøde i afdelingerne (Se mødestruktur) Planlægning af Workshop 6. juni Første milepæle rapport Design af planlægningsmetode inkl. værktøjer og templates - Forsat 22 maj – 2. juni Målstyring på agenda i afdelings-møderne

34 EXERCISE ActivityTime and deadlines PersonellMaterialsBudget When you know – who is responsibil?


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