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Your filing cabinet made digital. Solution Overview onsiteonline DigiCabinet is an onsite or online document management solution that provides organizations.

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Presentation on theme: "Your filing cabinet made digital. Solution Overview onsiteonline DigiCabinet is an onsite or online document management solution that provides organizations."— Presentation transcript:

1 Your filing cabinet made digital

2 Solution Overview onsiteonline DigiCabinet is an onsite or online document management solution that provides organizations of any size with a powerful and affordable solution with cutting edge technology that enables you to quickly ScanUploadShareAccessBackup

3 Scanning Solution locally remotely The scanning features allow you to scan documents locally or remotely: Scan-to-File ● Using the Scan-to-File feature ● Directly into solution ● Into PDF Format ● Documents Instantly available ● Software automatically detects default scanner ● Two scanner options (DigiCabinet solutions): - Mobile scanner - Desktop scanner ● Mobile phone and tablet

4 Scanning Options Scanner specifications Mobile ● Mobile scanner - Small, compact design - Lightweight, powered by USB 20 pages - Scan 20 pages per minute Desktop ● Desktop scanner - Lightweight design - Multi-feed double sided (Duplex) 50 pages - Scan 50 pages per minute ● Automatic document feeder (ADF) ● BW, grayscale and colour scanner ● Document enhancement software

5 Uploading and Sharing DigiCabinet makes it easy to upload and share data and turn folders into online workspaces, where all your data is stored: ● One location ● Unique passwords for each folder shared ● Drag-and-drop feature internally external ● Invite other people internally or external (Clients and Suppliers) ● Share large files with people with limited inbox space

6 Access and Retrieval DigiCabinet utilises the latest in web-based technology to let you access your data through: ● Password protected access control ● User-friendly interface ● Access anytime, anywhere ● Any web-enabled device e.g. Computer or laptop - Computer or laptop Mobile - Mobile Tablet - Tablet internallyexternally ● Create access for users or guests, internally or externally ● Print and ****

7 DigiForm Electronic online form that is filled out by a user and send over a secure network. Users can: ● Deliver confidential information more securely ● Ensure accuracy and Improve quality ● Text fields, drop down lists, check boxes and auto calculate fields ● Access and complete forms anytime, anywhere ● Digital signature ● Send directly to , no system required ● Save time and reduce cost of printing and storing forms INVOICE DELIVERY STATEMENT

8 S N AZ BX D Indexing DigiCabinet has document indexing features that allow the user to index documents ● After scanning ● Re-index pre-existing documents ● Predefined drop down boxes e.g. Document type ● Search document using any words from index list ● Quick and efficient retrieval ● Up to 10 index fields X

9 Solution Options DigiCabinet can provide a complete document and data management solution to any size organization 1. DigiCloud Online Online document management solution for individuals or small businesses 2. DigiServer Onsite Onsite document management solution for small to medium size businesses 3. DigiEnterprise Onsiteonline Onsite or online document management solution for organizations of any size with more than one branch or site

10 Solution Backups DigiCabinet ensure the best cloud infrastructure where information is safely managed and protected by: ● ISO compliant standards ● Automated scheduled backups ● Disaster recovery procedures ● Scheduled backup reports ● Servers hosted in redundant facilities - Fire-proof and air-conditioned - Software and hardware firewalls ● Backup is compressed and encrypted before leaving your device

11 Solution Maintenance DigiCabinet’s preventive maintenance is defined as a fundamental, planned maintenance activity designed to improve: ● Equipment life ● Avoid any unplanned maintenance activity ● Preventative maintenance SLA on scanner ● If necessary, replace or repair solution ● 4 hour response / 24 hour fix ● Qualified field technicians

12 Solution Support DigiCabinet focus heavily on support and offers a comprehensive range of professional and client support services that provide: ● Onsite end-user training Hardware - Hardware ● Professional helpdesk assistance ● Systems integration ● Locally developed Software - Software

13 Solution Security Confidentiality and security are of vital importance to us. DigiCabinet has a number of measures and policies in place to keep data secure: ● Data is kept safe from corruption, theft or loss ● Web Monitoring to detect unauthorised access ● Data and password encryption ● Bank standard 256-bit encryption ● Comprehensive audit trails and predefined reports ● Session Encryption to prevent network traffic interception ● Folder access permissions and read-only access Security Overview ● See Security Overview

14 Back Scanning Solution Raven Imaging Raven Imaging can convert all your historical paper documents into electronic record: ● Import documents into DigiCabinet solution ● Import running in background ● No delays with daily processes ● Can be done at client or Raven Imaging ● Once-off or ongoing bulk scanning ● State of the art high production equipment ● Highly skilled staff will manage full project

15 Solution Benefits DigiCabinet has a long list of benefits that make it invaluable to any growing business ● Save your business time and money ● Save space and reduce business operating cost ● Full compliance with government record retention requirements ● Enhances customer service and satisfaction ● Improve employee productivity and internal operations ● Information managed in a single repository ● Controlled and Improved Document distribution ● Improved document search and retrieval ● Information security and disaster recovery

16 Solution Cost DigiCloud Solution 20 Page scanner Hardware Maintenance Onsite Staff Training Onsite Technical Support Telephonic Training and Support Backup and Disaster Recovery Number of Users Guest accounts Storage space GB Cloud for AllCloud LiteCloud Premium R 499 pm R 1,299 pm R 1,999 pm

17 Solution Cost DigiServer Solution High Speed Micro-Server 50 Page scanner Hardware Maintenance Onsite Staff Training Onsite Technical Support Telephonic Training and Support Backup and Disaster Recovery Number of Users Guest accounts Storage space TB 1050 Unlimited R 2,499 pm R 2,999 pm Server LiteServer Premium

18 DigiForms High Speed Micro-Server 50 Page scanner Hardware Maintenance Onsite Staff Training Onsite Technical Support Telephonic Training and Support Backup and Disaster Recovery Number of Users Guest accounts Storage space40250 Unlimited50300 Unlimited EnterpriseEnterprise Plus 520 Unlimited Branch Solution Cost DigiEnterprise Solution R 599 pm R 3,499 pm R 3,999 pm

19 Additional ● Once-off activation fee R 2,000 ● Additional user (Any solution) R 60 per month ● 7” Tablet R 199 per month (3 year contract, to own) ● DigiForm (Electronic Form) R 250 per month R 349 per month (1 year contract, to own) R 1,000 per form design

20 Additional ● 25 Page Mobile scanner Including maintenance ● 50 Page Desktop scanner Including maintenance ● Bulk scanning On-going or historical documents R 450 per month (3 year contract) Quotation will be done separately R 300 per month (3 year contract)

21 Office : Web :


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