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1. DataPro DataPro is a collection of functions that can be run independently or together. Essential in streamlining many of your processes, especially.

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Presentation on theme: "1. DataPro DataPro is a collection of functions that can be run independently or together. Essential in streamlining many of your processes, especially."— Presentation transcript:

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2 DataPro DataPro is a collection of functions that can be run independently or together. Essential in streamlining many of your processes, especially your monthly data collection. Functions in DataPro: – Importing – Delete – Replace – Geocode – ReportPro 2

3 DataPro DataPro is a separate executable file, located in the root directory of your Centrax installation. DataPro relies on the saved features in Centrax as the “Building Blocks” for the processes you will run. Features that need to be pre-set: – Import Definitions – Filters – ReportPros Before we can work in DataPro, we must establish our “Building Blocks” within Centrax. 3

4 “Building Blocks” Conversions 4

5 “Building Blocks” – Conversions 5 Sometimes your systems don’t always play nice together. Data Conversion allows you to format your raw codes to fit into Centrax. From the Main Menu in Centrax, go to Setup>Data Conversion.

6 “Building Blocks” – Conversions 6 To start a new conversion, click New. The Old Code is how it looks in export file, the New Code is how it should look in Centrax.

7 “Building Blocks” – Conversions 7 The new group is added with old and new values. To set up additional conversions, click New. But this time, select Existing Group and select the correct group. Enter the next set of old and new codes, click OK. Continue on until all codes are added.

8 “Building Blocks” – Conversions 8 Keep in mind…. – You can convert a value to blank. – But you CANNOT convert a blank to a value in Data Conversion. – You have to account for all possibilities within your export file. Example:

9 “Building Blocks” Import Definitions 9

10 “Building Blocks” – Import Definition Import Definitions – Centrax accepts 4 file types Fixed Length Comma-Delimited Tab-Delimited Excel Fields can be in any order. Dates and Numeric fields can be in a variety of formats, you simply tell Centrax what format is being used. 10

11 “Building Blocks” – Import Definition We will focus on importing an Excel file. If your institution works with any of the other formats, instructions can be found in the Centrax User Guide. The Centrax User Guide can be found in Help>Help Topics. 11

12 “Building Blocks” – Import Definition Creating a new import definition for Excel format. In Centrax, under File>Import>Text/Excel Files. Under the Setup tab, click New, and a blank setup form is provided. 12

13 “Building Blocks” – Import Definition 13 Enter the details of your file. Description should be whatever is meaningful to you. You have up to 40 characters. Import file refers to the location and name of the excel file you are bringing in. Browse out to find file.

14 “Building Blocks” – Import Definition 14 Set the Import Settings for your file. Answers to questions about how your institution handles data will play a key role in how the Import Settings will be set. The good news is, this was more than likely done for you at set up!

15 “Building Blocks” – Import Definition 15 Does my file have zero balance loans? Should I allow for Duplicates? Do I even have Lookup Tables? Should I calculate Rate Spread? Where did these loans come from again?

16 “Building Blocks” – Import Definition If you do not allow for Duplicate Account #’s some decisions will need to be made. It would be a good idea to talk these through with someone at MARQUIS. 16 Oh no…MORE Questions!!

17 “Building Blocks” – Import Definition Completed Import Definition. – Once all questions have been answered, click Save and then Import Setup. 17

18 “Building Blocks” – Import Definition Last Step….now map your Excel columns to the appropriate Centrax field. 18

19 “Building Blocks” – Import Definition 19 You can limit choices by selecting Field Selection buttons. Left column is list of Centrax fields. Middle column is your Excel file header row. Right column is where conversions or formats are selected.

20 “Building Blocks” – Import Definition 20 If your export file has data that requires conversion, you set that in Centrax under Setup>Data Conversion. Then map the conversion codes in the import definition.

21 “Building Blocks” – Import Definition 21 Date and Numeric fields such as APR, Term, Annual Income, and Original Balance need a format. You will choose from the choices provided that match your export file.

22 “Building Blocks” – Import Definition 22 Once all Columns, Formats, and Conversions are assigned, click Save. This import definition can now be used within DataPro.

23 “Building Blocks” Lookup Tables 23

24 “Building Blocks” – Lookup Tables 24 Working with CRA and HMDA requires us to works with a lot of codes. The Lookup Tables are our cheat sheet. Loan Officer BS623 is Betty Smith……..or is it Bob Shields?

25 “Building Blocks” – Lookup Tables 25 The Lookup Tables allows you to define what the codes stand for in 12 fields. As imports happen, any codes for those fields that are not defined will be added to the Lookup Table. You can then add the description.

26 “Building Blocks” – Lookup Tables 26 To add a Description, select the Description you want to edit, click Edit. Make changes, click Save.

27 “Building Blocks” – Lookup Tables 27 The 12 fields that may be managed in the Lookup Tables are: Account Types Branch Codes Compensating Factor Codes Data System ID Codes GL Call Codes GL Collateral Codes GL Purpose Codes Line of Business Codes Officer Codes Product Codes Region Codes User Denial Reasons You do not need to use all of them. Use only what is available and what will be helpful to your data collection.

28 “Building Blocks” Filters 28

29 “Building Blocks” – Filters 29 Filters allow you to narrow down to certain loans based on the conditions you set. Centrax offers 2 types of Filtering – the FAST method and the 4- Step (not so fast) method. Filters are built under Discovery>Research. Home Improvement Home Purchase Refinance

30 “Building Blocks” – Filters 30 You have three options under Fast Filters. – Fast HMDA – Fast CRA – Fast Fair Lending Always start here. You will save time by using the Fast Filters because you are allowing Centrax to do the work for you.

31 “Building Blocks” – Filters 31 This is an example of a Fast HMDA filter. Simply check the boxes for the conditions you want to look at. Select as many as you need. If there is a drop down box, it will show you code and description. The Amount/Percentage box allows you to set a range of values for key fields, if needed.

32 “Building Blocks” – Filters 32 The conditions are built for you. Count button filters out the loans that meet those conditions. Displays the number of filtered records. You can now execute anything under the Output Menu and it will be limited to only those records that meet the conditions of the filter..

33 “Building Blocks” – Filters 33 All filters have Untitled as the name until you Save it. Filters must be saved in order to be used in DataPro. To save a filter, click Save.

34 “Building Blocks” – Filters 34 Next to the As: type a name for the filter. Be descriptive. Next, click either Existing to use an existing group or New to start a New group. Note: DataPro filters are best grouped together.

35 “Building Blocks” – Filters 35 When you are finished using a filter, click Clear. You will get a message asking If you are sure, click yes. If you have not saved the filter, it will ask if you want to save.

36 “Building Blocks” – Filters 36 4-Step Filters require a little more thinking. But necessary if you are looking for certain conditions: – Blank – Not Blank – Within a List – UDF Fields To create a 4-Step Filter, click New.

37 “Building Blocks” – Filters 37 Step 1 – Select the Type of field. Double click, use the tabs at the top, or the Next Step button at the bottom to move to the next step.

38 “Building Blocks” – Filters 38 Step 2 – Select the field you want to filter. Depending on the field you selected you will get one of 4 different screens for Step 3.

39 “Building Blocks” – Filters 39 Step 3 – Select the Operator from the screen provided. Based on the field you selected in Step 2, you will get one of the following 4 screens. CharacterDate

40 “Building Blocks” – Filters 40 Step 3 – Select the Operator. Some of the operators will eliminate Step 4. (exp. Is empty, Is not empty, Is missing a date) Numeric Logical

41 “Building Blocks” – Filters 41 Step 4 – Select the Value or Field. It will default to Value option. If you do not know the values, you may be able to switch to the pick list.

42 “Building Blocks” – Filters 42 You can also compare values in one field to another. When all steps are complete, select Done.

43 “Building Blocks” – Filters 43 Your filter conditions will be displayed just like they were with Fast filters. You can continue to add conditions by selecting New again. You can also mix Fast Filters with 4-Step Filters. Remember to Save your Filters if they will be used in the future. 4-Step Filters are saved the same as Fast Filters.

44 “Building Blocks” ReportPro 44

45 “Building Blocks” – ReportPro 45 The ReportPro allows you to store a group of reports so they can be run all at once and in the same way time after time. ReportPro can be found in Main Menu>Processors>ReportPro. The List Tab shows all existing Groups. To create new Group, go to Edit Tab.

46 “Building Blocks” – ReportPro 46 Click New Type Group and Short Description. Click Save.

47 “Building Blocks” – ReportPro 47 To add reports to the Group, choose a report and select your settings. Reports can be reordered once placed in a Group, so you may add them in any order.

48 “Building Blocks” – ReportPro 48 If you want the report to include a filter, you MUST use saved filters. Temporary, or unsaved filters, will not be applied when ReportPro is generated.

49 “Building Blocks” – ReportPro 49 You can review your settings under the Edit Tab, click Edit, select the report you want to review, then Edit Report. The set up screen will appear and changes can be made.

50 “Building Blocks” – ReportPro 50 To delete an individual report, click Edit and Delete Report. Using the Delete button at the bottom will delete entire Group! Delete button will delete whole Group!!

51 “Building Blocks” – ReportPro 51 To send this Group of reports to printer, click Generate button, either on the List or Edit Tab. Reports will print in the order listed. Filters will be set and released as needed. You can now set this Group to run during DataPro.

52 DataPro 52 Now….Back to DataPro. Now that we have our foundation, we are ready to build DataPro. When you first log in, all of the Tabs will be blank. You may begin adding features. On the Import Tab, click Add.

53 DataPro – Import Tab 53 Select Import Definition from dropdown list. The list comes from the Import Definitions we set up in Centrax under File>Import>Text/Excel Files.

54 DataPro – Import Tab 54 Click Folder Icon, Browse to drive and directory where file is located. Click Select. Click Save.

55 DataPro – Delete Tab 55 On the Delete Tab, Click Add. Click Arrow icon to select Filter. Choose Filter Group and Filter that was previously saved in Centrax. Click Save.

56 DataPro – Replace Tab 56 On the Replace Tab, click Add. To add a filter, click Arrow icon. Choose Filter Group and Filter that was previously saved in Centrax. You can run without Filter, Use Caution!

57 DataPro – Replace Tab 57 Select the Centrax Field that you want to replace from dropdown box.

58 DataPro – Replace Tab 58 To enter the Value, click the ellipses. In the Expression Builder, enter the value in the “With” Condition window. Or select a Field from the list by double clicking. Select OK.

59 DataPro – Replace Tab 59 Here are some examples of replace command options. Notice, some are related to HMDA and some to CRA. When it is time to process, you will only select the ones that apply.

60 DataPro – Geocode 60 To add Geocode options, click Add. You can create a report showing geocode that changed from previous value. Click folder icon. Select drive, directory, and file name. Click Create then Save.

61 DataPro – Report Tab 61 On the Report Tab, click Add. Select the Report Group that you previously created in ReportPro within Centrax. Click Save.

62 DataPro – Processing 62 Each institution’s process is different. Your institution’s procedures may be found in Reference subdirectory. If not, it is very important to create procedures!!! This is an example to show ease of use!!!

63 DataPro – Processing 63 Note: We do not have a Delete command that applies to HMDA, so we simply do not check anything here.

64 DataPro – Processing 64 Only one click on the Replace Tab.

65 DataPro – Processing 65 One click on the Geocode Tab.

66 DataPro – Processing 66 One click on the Report Tab. Activate starts the process. Once all checks are in place, click Activate from any Tab.

67 DataPro – Processing 67 You can indicate a Start Time of Now or a Specific Time. Select Date and Time, click Activate DataPro will minimize until the specified time.

68 DataPro – Processing 68 Once the process is complete, an onscreen report will be displayed until cleared by pressing any key. You can print a report of all DataPro processes, click Report.

69 DataPro 69 Congratulations!!! You are now a “Pro” at DataPro and ReportPro.

70 SamplePro 70 Before the Examiners ever walk through your doors, they check the integrity of your data. To give you peace of mind, Centrax allows you to do testing of your own. The SamplePro feature creates Excel spreadsheets with key fields for your audit. The sample can be created by using 2 randomizing features. In addition, you can use filters to limit the scope of your sample.

71 SamplePro 71 From the Main Menu, select Processor>SamplePro. Any previously saved templates will be displayed. We will create a new one.

72 SamplePro 72 Provide a Sample Name. If you want a filter, select from any previously saved filter. You may choose to Mark Record in Datafile. The Field Definitions come from any previously saved Export definitions you can create. You choose the sample size. You can select either # or % of records. You methodology will automatically be included in Sample Name.

73 SamplePro 73 From the main list, you can run one or more samples. To select more than one, hold down the CTRL key as you click to highlight. Click Run. You will be given a choice for where to store the Excel files.

74 SamplePro 74 Congratulations!!! You are now a “Pro” at SamplePro. Piece of Cake, Right!!!

75 ExportPro 75 Centrax offers an export feature that allows you to select the fields that you want to export as well as allowing you to control the format. Useful if you want to take data out to Excel, Access, or some other type of file for audits, data cleanup or other purposes. When adding filters, you can get exactly the information you need. Audit Time!!

76 ExportPro 76 To create a New Export Definition, go to Discovery>Research. If a filter is needed, activate. Once the filter is active or if no filters is required click Export.

77 ExportPro 77 An Export Format screen will appear. Choose Other Format. Then click Process.

78 ExportPro 78 A list of previously built export definitions will appear. To begin a new definition, click New.

79 ExportPro 79 Select a Format from the drop down. Click the Ellipses button to set the File location that you want the Export to be stored in.

80 ExportPro 80 You can choose if you want to Include or exclude Deleted Records in your Export. From the Available Fields list, choose the fields you want to include in your Export. Use the Arrows in the middle to move fields from the Available Fields to the Selected Fields. The double arrow moves all. The single arrow moves either a single field or selected fields. You can select multiple by using the CTL key.

81 ExportPro 81 Available List fields are in alpha order. Selected List fields are in the order you selected them. The fields will be exported in the order they appear, you can change the order by clicking/holding the small grey box and dragging. Yes, you can rearrange once the data is in Excel or Access. But if you will be doing this export over and over, it will save you time to put the fields in the order you want them.

82 ExportPro 82 To Save your export definition, click Save. Type a new Name, then click Ok.

83 ExportPro 83 Your Export Definition can now be used in ExportPro and SamplePro.

84 ExportPro 84 ExportPro will save you time if you have one or more exports that will be performed regularly. From the main menu, select Processors>ExportPro.

85 ExportPro 85 ExportPro will save you time if you have one or more exports that will be performed regularly. From the main menu, select Processors>ExportPro.

86 ExportPro 86 Once the path where the file will be stored and a name has been given, click ok. Then click Ok.

87 ExportPro 87 To create the files, click to select (hold CTL while clicking multiple exports). Then click Run, and Yes.

88 ExportPro 88 Click Report for a detailed list of the export files and locations if needed.

89 ExportPro 89 Congratulations!!! You are now a “Pro” at ExportPro.

90 Questions?? 90


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