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1 Welcome Regulatory Database Management System By PDC Corp. Introduction and Features Overview IntelliRegs Including “Hands-On” Training Sessions.

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Presentation on theme: "1 Welcome Regulatory Database Management System By PDC Corp. Introduction and Features Overview IntelliRegs Including “Hands-On” Training Sessions."— Presentation transcript:

1 1 Welcome Regulatory Database Management System By PDC Corp. Introduction and Features Overview IntelliRegs Including “Hands-On” Training Sessions

2 2 IntelliRegs: Regulatory Database System B. Security, and Administration C. Permit-Reg Operations D. RegText/Task Definition Operations E. Unified Operations F. Management of Change (MOC) G. Update TaskTrakker from IntelliRegs H. Integrated Deviations Reporting I. “Hands-On” PDCDemo Training Session J. “Hands-On” Company/Facility IntelliRegs A. Introduction to IntelliRegs

3 3 About A through H Training Follow Training Outline: Subject & Proficiency See User Manual for additional information A through H review presentations Questions welcome in instructor-lead sessions For meeting presentation or self-review Pace of instructor-lead session based on: Users’ IntelliRegs Experience Training schedule allocated time Questions and Answers addressed Instructor discretion and judgement

4 4 Follow Training Worksheet XLS File Features Outline Worksheet Subjects for Training and Review Reference to User Manual Additional Info/Instructions Operations Review/Training Checklist and Proficiency The IntelliRegs Training Worksheet shows program areas, operations, and provides for user proficiency scoring by subject. MSExcel and/or Printed Worksheets provided by PDC to Students.

5 5 About I and J “Hands On” Training System on local test PC from PDC-provided files Each student with own system for the training I: Uses PDCDemo database J: Uses copy of Company/Facility database Scripted “suggested” case-study exercises. Operations suggested by instructor or students

6 6 A1: Overview: IntelliRegs Business Objectives Permit and Regulations Data Repository Any permit/regulation mapped into IntelliRegs system Current and prior-version archived permit data Effectively reflect permit affected changes TEXAS: Title V Permit forms and reporting formats Implement for Compliance Management Citation RegText with version-control processing Data for explicit and implicit regulatory requirements Generic TaskDefinitions “plain English” for compliance Complementing Management Fields: OpDUP, Status Maintain Equipment Inventory with status and history Effective Management of Change for Compliance Data Exports for TaskTrakker Compliance Updates/Adds

7 7 A1: Overview: Operations Hierarchy Security & Administration AreaOpDUPOpSys Connect/Login Facility Session Log Admin Ops Direct Applic Equipment RegAgencyCode Citation Text Task Definition(s) Tasks Export Posted Applicable Requirements PAR PAR QA Applicability Export TaskTrakker Add / Update State Operations State Applicability

8 8 A1: Overview: Operations Flow Chart Please refer to the printed version of the Program Operations Flow Diagram provided by PDC Security & Admin Update TaskTrakker Permit-RegOpsState Special Ops Unified-Ops RegText & TaskDefs Ops

9 9 A1: Overview: Sources and Data IntelliRegs Facility Database Data Import or Data Entry from Permit and Regulations files or documents CMP Loading XLS files PDC Format Client-form XLS or ASCII files Computer files (various format) of permit or regulations Printed Hardcopy Equipment info, Permit or Regs Data for IntelliRegs from a variety of format sources By PDC Citation/Regulation Text & Tasks from RMOC Master Database IntelliRegs RMOC Add/Update

10 10 A1: Overview : Any Permit into IntelliRegs Permit or Regulation Breakdown General & Special Conditions Requirements Text or Tables Referenced Requirements Permit Representation Methodology Equipment ID Conventions RegAgency IDs Citation Numbering Convention FacilityID, Area, OpDUP Decisions IntelliRegs Title V NSR PBR RCRA WWT Regulations and Permits various types and format

11 11 A1: Overview: Any Permit into IntelliRegs Permit or Regulation General & Special Conditions Requirements Text or Tables Permit Representation Referenced Requirements Methodology Equipment ID Conventions RegAgency IDs Citation Numbering Convention FacilityID, Area, OpDUP Decisions Facility Equipment IntelliRegs Data Elements Citation RegText “FullText” Direct Applicable Requirements RegAgency Chapter PermitArea(s) Facility OpDUP (BusDept) Task Definitions For the Permit

12 12 A1: Overview: TCEQ Title V Permit Facility Equipment IntelliRegs TCEQ Title V Base Data OpUA Data OpUA Applicable Requirements Title V Application or Revision Title V Permit OpREQ1 General & Special Conditions OpSUM OpUA OpReq2 Neg.Applicability OpReq3 Applicability OpMON Unit Summary NSR Authorization OpUA Data Not in TV Permit Permit Shield Applicable Requirements Periodic Monitoring Facility Equipment OpUA Data IntelliRegs Reconcile/Matched Negative Applicable Requirements OpUA Applicable Requirements Negative Applicable Requirements Citation RegText Direct Applicable IR DataSet

13 13 A2: User Manuals, Support, Training Users Manual PDF for online or printed reference Latest version PDF from PDC or by PdcCorp.com download. Telephone and support by PDC experienced technical staff. Onsite or phone-based training available (TEXAS and NonTexas versions)

14 14 A3: TEXAS and Base Versions Selection of TEXAS or NonTexas directs IntelliRegs to offer different screen and options. Version 7b 2006 and later!

15 15 A3: TEXAS and NonTexas Operations Menu selections different for TEXAS and NonTexas form preference operations. Note! Texas-only menu items (not in NonTexas) menu list

16 16 IT_Master_.mdb Master Regs DatabaseForms, Formulas, Reg# WizBase.mdb Facility Database IR_.mdb Deviations Program Dev_**.mde IntelliRegs Program IR_**.mde A4: Requirements and System Files Requires MSAccess 97,2000, 2002/3 Company/facility IntelliRegs database MDB Read-Only Knowledge- Base files from PDC Compiled “Frontend” program MDE files from PDC.

17 17 A4: Installation and Updates Initial Installation: Form CD Provided by PDC All files with instructions provided Security Codes provided to Administrator Updates: By or PDC Website download Program: On Version/Revision new.mde file Wizbase: On any form, formula, citation list change RMOC Master: Quarterly plus interim if required Facility Database: Stay at facility except for special by PDC

18 18 B: Security and Administration Logon, Security, and Administration operations depicted in the flow diagram by the Security and Administration block and designated operations.

19 19 B1. Startup, Connect, Backup, Logon Startup logon screen Connect button goes to DB Connect screen * Also to backup option Enter and then Submit to begin program operations Passwords provided by PDC to IntelliRegs Administrator

20 20 B2: MenuBar and Forms Operations MenuBar and Forms Operations and Navigation Operations selected from MenuBar. Program managed data entry screens Standard Windows Navigation and Ops

21 21 B3. Security, Session Log, Admin Operations Administrator Ops: Sessions Log and System KeyValues (Sessions Log shown)

22 22 C. Permit-RegOps Depicted in the IntelliRegs Operations Flow Diagram by the Permit-RegOps block. Optional STATE=Texas shown in the above diagram

23 23 C1: Permit-RegOps Reports Reports menu selection to.. Reports select and run screen Report operations at tabs similar: Designate/select filter (or No Filter=All) Check report(s) then Select RUN button TEXAS tabs! Reports available at multiple tabs

24 24 C2: Facility, Area, OpDUP, OpSYS Facility, Areas, OpDUP.. select... Data Entry Form: Add, Edit, Deletes Facility Data Areas tab and OpDUP tab OpSys tab Data entry

25 25 C3: Facility Equipment: Select and Filters Equipment: Select..... to Optional Filters Form All Records= No Filter.. or select filter(s).. then open form

26 26 C3: Facility Equipment: Add, Edit Screen EquipID key data entry tab OpStatus tab with History Multiple Equipment form data tabs OpUA Forms & TVNegDirect=TEXAS Only Enter Equipment values at all appropriate tabs

27 27 C3A: TEXAS: Special Equipment TabOps TEXAS Tabs: OpUA Forms TV NegApplic Direct TV Unit Summary Not on NonTexas TEXAS Tabs TV NegApplic Direct shown

28 28 C3B: TEXAS OpUA Forms, Attributes For Equipment/Unit select OpUA form to Add or Edit... then Open Form

29 29 C3B: TEXAS Permit-Reg Operations OpUA Forms, Attributes, RRT, Applicability Some of the Texas Forms for OpUA Data Entry Equipment Type Miscellaneous Units Reciprocating Engines Storage Vessels Loading/Unloading Process Heater/Furnace Boiler/Steam Generator Flares Fugitive Emissions Cooling Tower/Industrial Emission Point, Vent Distillation Units OpUA Form (Tables) UA 1 (1) UA 2 (1) UA 3 (6) UA 4 (5) UA 5 (2) UA 6 (8) UA 7 (4) UA 12 (7) UA 13 (1) UA 15 (3) UA 17 (1)

30 30 C3B: TEXAS OpUA RRT-Applicability Entered OpUA Attribute Values RRT Flow and Citations RRT Logic Determines Applicable Citations

31 31 C3B: TEXAS RRT Logic Diagrams OpUA Forms, Attributes, RRT, Applicability 40 CFR 60 Subpart Da-Flowchart TCEQ Operating Permits RRT Decisions (Yes or No) NoNo NoNo NoNo NoNo Numbered 01, Ye s Compliance Blocks (Containing Citations) Numbered C01,C End RRT Flowchart PDF file from TCEQ Website C01 C02 Star t

32 32 C3B: TEXAS OpUA RRT Coding OpUA Forms, Attributes, RRT, Applicability TCEQ RRT Decision Logic As Captured in Regulatory Wizard Knowledge Base RRT Decisions As In RRT Diamonds Yes-No Flow Logic As In RRT Flowchart Example Flow: 1Y>2Y>3N>4Y>(C01)>End

33 33 C3B: TEXAS RRT Comply-With Table OpUA Forms, Attributes, RRT, Applicability Citation and Requirement Type As In RRT Flowchart

34 34 C3B: TEXAS Permit-Reg Operations OpUA Forms, Attributes, RRT, Applicability UA Applicable Special Regs RRT-Determined Citations Comparison of OpUA RRT-Determined VS OpUA Applicable ST b(a)(3) RK b RK b(c) RK b(a)-(b) RK b RK b(a)-(b) RK b(c)(1) Add IntelliRegs Expert processing of WizBase OpUA FormData Values and RRT Rule-Based Logic Processing As entered and approved as the UA Applicable Regs = Special Regs IntelliRegs COMPARE Report Example RRT CitationsExample ComparisonExample UA Applicability Match Add Delete

35 35 C3B: TEXAS OpUA SpecRegs=UA Applicable In prior versions of IntelliRegs, the "Net-Applicability" was RRT- Determined + Special Requirements. Now, (in Version 7), the Special Requirements represent the UA Applicable requirements not influenced by RRT-determined applicability. See report examples for better understanding. Key Reports and DataSheets for Analysis and Comparison

36 36 C3B: TEXAS Special Regs = OpREQ3 OpUA Special Regs print in OpREQ3 format from DataSet OpREQ3 data.

37 37 C3C: TEXAS OpUA Pattern Ops OpUA Patterns: Master-Member and Replication The “Master” and member equipment items for an OpUA UA Profile are added or revised from the UA Profiles Masters and Details Data Entry screen. Note: Initially members may be added with UA FDIDNo=0. On member replicate/refresh a new OpUA data row will be created! Member OpUA attribute values and Applicable/Negative Applicable RRT & Special Reg citations are made identical to the Master’s in the replication/refresh run. Use of UA Profiles may improve Title V maintenance efficiency greatly i.e. 5 to 1, 8 to 1

38 38 C3D: TEXAS: DataSets Select TCEQ DataSet Ops Opens DataSet Ops Screen To Create a new Archive dataset or refresh an existing dataset Archive dataset Reports includes TCEQ OpSUM, OpReq2, OpReq3 format print or EFiles Create or Report on a COMPARE type DataSet Archive DataSets are extracts from IntelliRegs current tables into TCEQ format data tables.

39 39 C3D: TEXAS: DataSets Create

40 40 C3E: TEXAS: Archive DataSet Reports Select ARCHIVE DataSet then.. Select and Run Reports or Select and Run EFiles

41 41 C3F: TEXAS: DataSets COMPARE Create by comparing two Archive datasets. Run COMPARE see comparison counts.

42 42 C3F: TEXAS: COMPARE DataSet Reports Select COMPARE DataSet then.. Select and Run Reports

43 43 C4: Facility Equipment: Direct Applicability Enter Unit-Citation Applicability at the Direct Applicability tab’s data entry form.

44 44 C5: Permit-RegOps Utilities Select and run Permit-RegOps Utility operations when needed. TEXAS utility screen shown NonTexas utility with different items TCEQ Forms Management of Change (FMOC) for OpUA Forms

45 45 D: RegText/TaskDef Operations Regulation Text and TaskDefinition create, manage, export operations Depicted in the IntelliRegs Operations Flow Diagram by the TaskDefs-Ops block.

46 46 D1: RegText/TaskDef Reports Reports menu selection to.. Reports select and run screen Report operations at tabs similar: Designate/select filter (or No Filter=All) Check report(s) then Select RUN button Reports available at multiple tabs

47 47 D1: RegText/TaskDef Ops Main Screen TaskDefs MainOps select to.. Main Compliance Task Ops Screen

48 48 D2A: Citation RegAgency Chapter RegAgency Chapters with PreFixCodes added to enable unique numbering for any Citation into enterprise, multi-state, databases. Note no PreFixCode for 40CFR and 30TAC base codes. (By Default)

49 49 D2A: Citation FullText: PDC/RMOC Regs Citation FullText Data Entry... RMOC Version Control Data Revised only by RMOC Update (a)(4)(A) 12/15/1987Added Method 9 as acceptable observation method Citation History for Citation Appears here (if any history) Key fields locked= not user editable PDC RegMOC Maintained

50 50 D2B: User-Maintain RegText Ops Citation FullText Data Entry... RMOC Version Control Data Revised by MOC Update Citation History for Citation Appears here (if any history) Same as in RMOC Master Editable (Unless Tasks Exported) User-Maintained (Not 40CFR/30TAC)

51 51 D3: Historical Citations Historical Citations or User-Maintained MOC Created PDC RegMOC Created in Updates

52 52 D4: Create TaskDefinitions: SmartParse Run SmartParse Processing Creates TaskDefinitions from RegText

53 53 D5: TaskDefinitions Editing Task attribute values entered at multiple tab entry screens. EditStatus 2,3,4,5,6 TaskStatus See legend. 6=Ready for Export

54 54 D6: Advanced TaskDef Operations Advanced filter selection of TaskDefinitions for editing, SQL Update or Reporting.

55 55 D7: Tasks Export to TaskTrakker

56 56 E: Unified Operations Unified: From Permit/Applicability and Reg/TaskDefs Depicted in the IntelliRegs Operations Flow Diagram by the Unified-Ops block. 1. Merge Direct and State-Special Applicability 2. Perform [G] subcitation expansions (if any) 3. Represents “Approved” not “InWork” applicability 4. Data basis for Applicability TaskTrakker Export

57 57 E1: PAR=Posted Applicable Requirements Multiple Tab Operations: (Applicability Updates tab shown) Number of PAR Records

58 58 E1: PAR: QA Applicable Regs Objective QACounts=0

59 59 E1: PAR: AMOC Operations Pending Differences Applicability History Reports and DataSheets Active Applicable vs Current PAR Update Applicability History From Current PAR

60 60 E1: PAR: Applicability Reports Applicability Reports Per Filter and Sort Selections

61 61 E1A: PAR Export Applicability to TaskTrakker Creates a file to be imported for Adds or Updates by TaskTrakker See TaskTrakker instructions on import and update procedures

62 62 F: Management of Change (MOC) Types EMOC= Equipment MOC FMOC= Forms MOC RMOC= Regulatory MOC –Subscriber 40CFR/30TAC via ITMaster DB –User-Maintain using IntelliRegs MOC ops AMOC= Applicability MOC

63 63 F1: EMOC Equipment Change EMOC = Equipment and Operations Management of Change Changes in Equipment/Operations are reflected into the database with the add, delete, or edit of Facility-Equipment or the revision of Equipment-attributes. Title V Permit change impacts: * Units identified for the Title V Permit may be added, removed, or revised based on Equipment/Operations changes. * Permit Shield and/or Applicability added, deleted, or revised base on Equipment/Operations changes. Compliance Activity change impacts: * Changes in TVUnitID(Rename) or OpDUPID (Department) or a change in OPStatus (Active,Idle,Shutdown) are processed as Applicability changes. (See AMOC)

64 64 F2: FMOC = Forms Management of Change Changes in Title V Permit forms and formulas require prior version forms data to be revised to match the new form. Revised decision formulas must be used in place of older formulas. IntelliRegs provides for the migration of data from old form to new and the reprocessing of decisions based on revised decision formulas. TCEQ Forms and Formulas Change Management: Latest version OpSUM, OpUA, OpREQ2, and OpREQ3 forms and RRT(Regulatory Rule Table) formulas are in the IntelliRegs program. Prior version data archived in TCEQ DataSets preserves history. OpUA form updates are made using the Utilities-OpUA form updates operation. This "maps" prior values to new OpUA form fields operations and map all prior values the new form or formula. Revised, latest version RRT applicability is determined based on the formulas in the WizBase database.

65 65 F3: RMOC Regulatory Management of Change When a regulation changes the resulting revisions to referenced regulation text, Unit+Regulation applicability, and/or Compliance Task activity need to reflect those changes immediately. These changes then are forwarded into your TaskTrakker Compliance Management system by creating the export file(s). It is also important to retain prior version and date-of-change data in the Historical Citations table so that compliance history maps to the regulation in force at the time.

66 66 F3A: RMOC 40CFR/30TAC Subscription IntelliRegs provides an optional RMOC Subscription service that maintains latest version regulation data for US 40CFR and TX 30TAC. Subscribers to the RMOC Subscription service receive an updated Master Regulations database at least once per quarter. IntelliRegs connects to this Master Regulations database and enables UPDATE and ADD-NEW operations. The UPDATE operation either confirms that the existing Citation is the latest version or archives prior version to the Citation History table and updates to the lastest, current version.

67 67 F3A: RMOC Subscription Operations Run RMOC Version Updates then run RMOC Import(AddNew) Review performed Updates and Adds in Session Log Reports Optional: Review data in the RMOC Master Database before importing it.

68 68 F3B: Management of Change(MOC) RMOC for USER-MAINTAIN Citations Permits and Regulations not in US 40CFR and TX30TAC are RMOC managed using IntelliRegs program functions referred to as "User- Maintain" regulations. Enter the MOC password (at the TaskDefs Summary tab) then.... At the REG MOC Analysis screen..... Select the old citation then (at the Management of Change Tab) enter the new text, new number, and change comment then select to ACCEPT CHANGE. Old data will be stored into the Citation History table and the new, latest data will become the current Regulation data. See next screen for the REG MOC Analysis form.

69 69 F3B: RMOC for User-Maintained Citations User-Maintain Reg MOC Analysis and change processing available only on MOC password UPDATE: Archives old to Historical Citations Makes New=Current with TaskDefs

70 70 F4: Management of Change(MOC) AMOC = Applicability Management of Change A change in Unit-Citation applicability add new tasks, remove tasks, or activate or reassign compliance activities. The change in applicability may also be a Title V Permit change if the reported Unit Regulatory Applicability is revised. IntelliRegs provides for recording/storing applicability into the Unit- Applicable table which establishes the StartDate and EndDate of applicability based on a 9-Key value in the Applicability Management of Change (AMOC) operations. Any change in the key fields value is processed as an applicability change recorded as an EndDate for the old applicability and StartDate for any 9-Key applicable value not in force. Analysis and reports for AMOC are available in IntelliRegs. When a regulation changes the resulting revisions to referenced regulation text, Unit+Regulation applicability, and/or Compliance Task activity need to reflect those changes immediately.

71 71 F4: AMOC=Applicability Mgmt of Change

72 72 F4: AMOC Instructions/Information

73 73 G: Updating TaskTrakker from IntelliRegs Export Applicability from Posted Applicable Requirements Export changes Task Definitions or Export all Task Definitions

74 74 G1: Create IntelliRegs Export/Exchange Files Export only changed data... –or Export all data Export Applicability: IR/TT Contract.. –Equipment all applicability (never partial) TaskDefs: Export changes since last... –or Export all TaskDefs

75 75 G1A: Export Applicability Log Data Exports recorded in Log with changes documentation

76 76 G1A: Export TaskDefinitions Log Data Exports recorded in Log with changes documentation

77 77 G2: Updating TaskTrakker from IntelliRegs TaskTrakker Updates Processing: Applicability & TaskDefs Import Applicability File Import Task Definitions File Generate/Update Tasks –Option 1: Global Changes Screen Bulk Add/Update of Sitewide/Unit/Equip Tasks –Option 2: Update Tasks Screen Add/Update Of Individual Tasks

78 78 G2: Update TaskTrakker: Import Files Import IntelliRegs Applicability and Task Files

79 79 G2: Update TaskTrakker: Global Changes Global Task Changes (Auto Generate Screen)

80 80 G2: Update TaskTrakker: Update Tasks

81 81 G2: Update TaskTrakker: Update Tasks

82 82 H: Deviations Program Deviations Program Objectives: 1. Provide for preparation and submittal of TCEQ Deviations Reports 2. Provide integration with IntelliRegs permits and compliance implementation data to ensure agreed-on UnitID+Citation associations. 3. Provide for import and workflow management from external datafiles and from TaskTrakker Deviations data. 4. Provide for management reports and graphical analysis

83 83 H1: Deviations: Integrated Program Ops IT_Master_.mdb Master Regs DatabaseForms, Formulas, Reg# WizBase.mdb Facility Database IR_.mdb Deviations Program Dev_**.mde IntelliRegs Program IR_**.mde The Deviations Program shares the IR and IT_Master databases with IntelliRegs.

84 84 H2: Deviations: Main Screen Shared data elements status

85 85 H2: Deviations: Event Data Entry This Operating Permit Requirement has 5 Deviation Events Unit, Citation, and Unit- Citation-Applicability are in IntelliRegs Facility database

86 86 H3: Deviations: Print and Submit Report Output from Program is accepted by TCEQ for Deviation Report submittal.

87 87 I. “Hands-On” PDC Demo Training Follow instructor screen operations during demo work session Phase 1: Facility, Equipment, and Export Applicability Phase 2: RegText, Tasks, and Export TaskDefs A. Add new FacilityID, Area, OpDUP, OpSys B. Add new Facility Equipment C. Add Equipment Direct Applicability D. Update PAR for new Applicability E. Export Applicability for TaskTrakker A. Add new Citation FullText: RMOC Import B. Create, Edit, Approve Task Definitions C. Export Task Definitions for TaskTrakker

88 88 I. “Hands-On” PDC Demo Training Follow instructor screen operations during demo work session Phase 3: MOC operations: EMOC, AMOC Phase 4: RegText, Tasks, and Export TaskDefs A. Add/Change Equipment Direct Applicability B. Update PAR for new Applicability C. Export Applicability for TaskTrakker A. Revise a prior exported Task Definition B. Export changed TaskDefs for TaskTrakker Phase 5: MOC “What if” case examples A. Student suggested or followups

89 89 J. “Hands-On” Company/Facility IntelliRegs A copy of the Company/Facility IntelliRegs database will be put into the training directory for student review. Facility IntelliRegs Database Review and Operations A. Facilities, Areas, OpDUPs, OpSYS, Permits B. Facility Equipment OpStatus Review TEXAS OpUA and UA Applicability Review TEXAS DataSets Review C. PAR Review: QA Counts D. RegText and TaskDefinitions Counts E. Advanced TaskDefs Review ES<6 F. Export Logs review and Exports Status G. Questions, Answers, Exported additional ops H. Status and Suggested-Next-Action discussions

90 90 Contact PDC for Additional Information This concludes the Introduction to IntelliRegs Presentation Contact PDC for additional information Or visit For latest available documentation and downloads Contact PDC for Advanced IntelliRegs Training


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