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IPS of Boston DoubleCheck Software Welcome! To navigate this presentation, first click in this window, then use the arrow keys on your keyboard. Welcome!

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Presentation on theme: "IPS of Boston DoubleCheck Software Welcome! To navigate this presentation, first click in this window, then use the arrow keys on your keyboard. Welcome!"— Presentation transcript:

1 IPS of Boston DoubleCheck Software Welcome! To navigate this presentation, first click in this window, then use the arrow keys on your keyboard. Welcome! To navigate this presentation, first click in this window, then use the arrow keys on your keyboard. DAK Division of DAK Enterprises,Inc.

2 The easy to use positive pay file generation software. IPS of Boston DoubleCheck Software DAK Division of DAK Enterprises,Inc.

3 Businesses as Check Fraud Victims It is widely believed that businesses are the primary targets of check fraud professionals - especially by organized rings of criminals. Payroll checks appear to be a favorite although all forms of business checks are targets from time to time and all forms of fraud techniques are practiced as well. Businesses as Check Fraud Victims It is widely believed that businesses are the primary targets of check fraud professionals - especially by organized rings of criminals. Payroll checks appear to be a favorite although all forms of business checks are targets from time to time and all forms of fraud techniques are practiced as well. DAK Division of DAK Enterprises,Inc.

4 Who is responsible for check fraud losses? It is clear now that businesses must play a role in ensuring their checks are secure. Recently revised UCC regulations add the onus of shared responsibility for check fraud on the business. For example, if a bank offers their customer positive pay that could have prevented a specific case of fraud, the bank can claim that the customer was negligent and therefore at least partially liable for the fraud loss. Who is responsible for check fraud losses? It is clear now that businesses must play a role in ensuring their checks are secure. Recently revised UCC regulations add the onus of shared responsibility for check fraud on the business. For example, if a bank offers their customer positive pay that could have prevented a specific case of fraud, the bank can claim that the customer was negligent and therefore at least partially liable for the fraud loss. DAK Division of DAK Enterprises,Inc.

5 These fraud prevention techniques can help limit your exposure to check fraud:  Impose maximum dollar amounts to limit large denomination losses.  Use a separate account for large dollar payments to keep fraud losses at low denomination levels.  Request detail reports for large dollar items to stay better informed.  Use Positive Pay. This system records pertinent information about each check such as check number, amount, date and payee information, then transmits it to the bank where it is verified, before the check can be paid. These fraud prevention techniques can help limit your exposure to check fraud:  Impose maximum dollar amounts to limit large denomination losses.  Use a separate account for large dollar payments to keep fraud losses at low denomination levels.  Request detail reports for large dollar items to stay better informed.  Use Positive Pay. This system records pertinent information about each check such as check number, amount, date and payee information, then transmits it to the bank where it is verified, before the check can be paid. DAK Division of DAK Enterprises,Inc.

6 Sign on screen. How does it work? What do I have to do? When you enter your user ID and Password, DoubleCheck can automatically import all your check files and ensures that you did not import the same check information a second time. How does it work? What do I have to do? When you enter your user ID and Password, DoubleCheck can automatically import all your check files and ensures that you did not import the same check information a second time. DAK Division of DAK Enterprises,Inc.

7 DoubleCheck displays all of the imported check information. If no changes are required, simply click the “Create” button on the toolbar and all your check information is formatted into a positive pay file ready to send to your bank. DoubleCheck displays all of the imported check information. If no changes are required, simply click the “Create” button on the toolbar and all your check information is formatted into a positive pay file ready to send to your bank. DAK Division of DAK Enterprises,Inc.

8 Click “Send” to transmit the file. DoubleCheck has a built-in communications package so you can use a browser such as Internet Explorer or any other type of communications method to send your positive pay file. DAK Division of DAK Enterprises,Inc.

9 YOU’RE DONE!!! Now, lets see how we set up DoubleCheck using it's setup menus and wizards. Remember - you only use them one time. After that, you just sign in and DoubleCheck does the rest. Now, lets see how we set up DoubleCheck using it's setup menus and wizards. Remember - you only use them one time. After that, you just sign in and DoubleCheck does the rest. DoubleCheck DAK Division of DAK Enterprises,Inc.

10 In DoubleCheck the bank setup menu allows the user to easily enter multiple banks and accounts. DoubleCheck includes a library of bank formats. We can also create custom formats for you at no additional charge. You also use this screen to enter your transmission settings. In DoubleCheck the bank setup menu allows the user to easily enter multiple banks and accounts. DoubleCheck includes a library of bank formats. We can also create custom formats for you at no additional charge. You also use this screen to enter your transmission settings. DAK Division of DAK Enterprises,Inc.

11 Authorized users also have the ability to edit certain elements in their bank format. This is essential when setting up your individual bank and account information. Authorized users also have the ability to edit certain elements in their bank format. This is essential when setting up your individual bank and account information. Some banks require an extra field in their positive pay format. DoubleCheck will assist in these special requests. DAK Division of DAK Enterprises,Inc.

12 DoubleCheck includes an Import Wizard to help define your data file or we will create the import format for you at no additional charge when a compatible data file is provided. Once your Banks and Accounts are set up, select the Import Wizard button on the left toolbar. DoubleCheck includes an Import Wizard to help define your data file or we will create the import format for you at no additional charge when a compatible data file is provided. Once your Banks and Accounts are set up, select the Import Wizard button on the left toolbar. Just click the Import Wizard button on the left toolbar to start the wizard. DAK Division of DAK Enterprises,Inc.

13 The Import Wizard reviews your data and detects a delimiter. The information is displayed. You have the option to correct the delimiter if necessary. Note: A delimiter is a specific character that is used to separate each field in your file. The Import Wizard reviews your data and detects a delimiter. The information is displayed. You have the option to correct the delimiter if necessary. Note: A delimiter is a specific character that is used to separate each field in your file. The DoubleCheck Wizard displays the file with the delimiter highlighted. DAK Division of DAK Enterprises,Inc.

14 DoubleCheck can also transmit voided check information. Here, the Import Wizard is asking whether there are voids in your data file. DoubleCheck can also transmit voided check information. Here, the Import Wizard is asking whether there are voids in your data file. The Wizard will ask the user if there are any voids in the check file. DAK Division of DAK Enterprises,Inc.

15 The Wizard assists with mapping the data file’s fields to your bank’s positive pay format. Now the real magic begins. The wizard will now help you map each field in your data file with the fields in your bank’s positive pay format. Now the real magic begins. The wizard will now help you map each field in your data file with the fields in your bank’s positive pay format. DAK Division of DAK Enterprises,Inc.

16 When you are finished, DoubleCheck will save the information in an import file. Remember, this is a one-time process; once you have set up your data file, you can use the “imp” file to define your data file to DoubleCheck! Note:If you have more than one type of data file, you are not limited to the number of formats that can be created. When you are finished, DoubleCheck will save the information in an import file. Remember, this is a one-time process; once you have set up your data file, you can use the “imp” file to define your data file to DoubleCheck! Note:If you have more than one type of data file, you are not limited to the number of formats that can be created. The import file is being saved as “My Bank.imp”. DAK Division of DAK Enterprises,Inc.

17 The Application Setup pulls all of the information together. The import format created in the previous slides is selected here. Note: Upon startup, DoubleCheck will automatically import any data file(s) in the “Import Data Source” box. The Application Setup pulls all of the information together. The import format created in the previous slides is selected here. Note: Upon startup, DoubleCheck will automatically import any data file(s) in the “Import Data Source” box. User has selected the “My Bank” import format that we just created using the Import Wizard. DAK Division of DAK Enterprises,Inc.

18 You can use these tabs to set additional rights for this user account. DoubleCheck security allows a supervisor to establish the user rights for each login account. On the General Tab, you can select the rights user’s are allowed access to. DoubleCheck security allows a supervisor to establish the user rights for each login account. On the General Tab, you can select the rights user’s are allowed access to. DAK Division of DAK Enterprises,Inc.

19 You can add, edit and delete checks prior to creating the positive pay file. You can also filter and find checks here. Once your data is imported, you can make changes before you create your positive pay file. Of course, only authorized users are allowed to make changes. Once your data is imported, you can make changes before you create your positive pay file. Of course, only authorized users are allowed to make changes. DAK Division of DAK Enterprises,Inc.

20 This screen shows a check that is being held. It can be later included in a positive pay by simply removing the hold. Notice the icon under the Account column. This allows you to easily observe each item’s current status. The hand indicates a “held” item. This item will be excluded from positive pay file creation until the “hold” status is removed. Notice the icon under the Account column. This allows you to easily observe each item’s current status. The hand indicates a “held” item. This item will be excluded from positive pay file creation until the “hold” status is removed. DAK Division of DAK Enterprises,Inc.

21 Voids are also shown with a "V" under the Account column. There is also a status bar that displays the count of held, unprocessed, processed and sent items. Voids are also shown with a "V" under the Account column. There is also a status bar that displays the count of held, unprocessed, processed and sent items. We have also voided a check from our check file. Item count status bar. DAK Division of DAK Enterprises,Inc.

22 The lock icon indicates that the file is encrypted. After you make any required changes to your check file, you create your positive pay file. DAK Division of DAK Enterprises,Inc.

23 DoubleCheck has a built in communication package for sending your positive pay files to the bank. You also have the option to transmit your file using other methods, such as FTP, HTTP and external programs. DoubleCheck has a built in communication package for sending your positive pay files to the bank. You also have the option to transmit your file using other methods, such as FTP, HTTP and external programs. Communication setup screen – using the Microsoft’s Internet Explorer. DAK Division of DAK Enterprises,Inc.

24 Here is the filter dialog. You can choose to filter items by Event, Item Types, User, Bank, Account, Payee, Check Number and Amount. DoubleCheck has a full Audit report with filtering that records all user activity. There are even printable reports available. These reports can be faxed to your bank or your controller if necessary. DoubleCheck has a full Audit report with filtering that records all user activity. There are even printable reports available. These reports can be faxed to your bank or your controller if necessary. DAK Division of DAK Enterprises,Inc.

25 IPS OF BOSTON, a division of DAK Enterprises, Inc. is certified as a women’s business enterprise through the Women’s Business Enterprise National Council (WBENC), the nation’s largest third party certifier of businesses owned and operated by women in the US. We recognize the commitment to supplier diversity that is embraced by corporations and government agencies today, and we can add diversity to your supply chain. IPS OF BOSTON, a division of DAK Enterprises, Inc. is certified as a women’s business enterprise through the Women’s Business Enterprise National Council (WBENC), the nation’s largest third party certifier of businesses owned and operated by women in the US. We recognize the commitment to supplier diversity that is embraced by corporations and government agencies today, and we can add diversity to your supply chain. DAK Division of DAK Enterprises,Inc.

26 To place an order or request more information: Phone: IPS will provide up to one hour of FREE support for installation and training on the DoubleCheck software 60-Day Warranty - 100% Full Refund To place an order or request more information: Phone: IPS will provide up to one hour of FREE support for installation and training on the DoubleCheck software 60-Day Warranty - 100% Full Refund DAK Division of DAK Enterprises,Inc.


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