Presentation on theme: "1 Atlas Copco Distribution Center DS Connect User’s Guide WWW.DSCONNECT.ATLASCOPCO.COM This document is uncontrolled if viewed or printed outside the IMS."— Presentation transcript:
1 Atlas Copco Distribution Center DS Connect User’s Guide WWW.DSCONNECT.ATLASCOPCO.COM This document is uncontrolled if viewed or printed outside the IMS Database Confirm this is the current version at G:\Allen DC\ISO Program\Allen DC - Shared Program\PRODUCTION - Combined\DS Connect User Documents REV 003 3.01.03.04.03 1 of 52
2 Table of Contents Pg 3 – 7Log-in and Customer Selection Pg 8 – 14Sales Order Entry (Manual) Pg 15 – 32Sales Order Import Pg 33 – 50Return Request Import
3 DS Connect Log in Enter Login and Password Click “Login”
4 DS Connect Access If you do not currently have DS Connect access, please contact your Allen DC Customer Service Representative or email request to Dc Customer Service@us.atlascopco.com to obtain a DS Connect New User Application form.
5 Once logged in, choose any of the customer accounts associated with your log-in. Note that if your administrator only assigned one account to your profile you will skip this page/view as well as the next page/view. The ONLY accounts that are available to users are those accounts loaded in MFGPro. Contact your local designated DS Connect Administrator if you need additional account access
6 Based on your security rights in DS Connect, you may see different options listed on the menu to the left.
7 Move the mouse over the “Order Menu” option on the Menu Selections tool bar.
8 You can search for an item by part number or description.
9 The part can be added to the shopping cart using the “ADD” button below, or items can be entered using “Express Order” on the right. Note that specific part information (ie. Return code, SAC code, Weight and Leadtime are listed under “Additional Info”
10 Once all parts are entered, click “Check Out”
11 In the Shopping Cart, quantity changes can be made, parts can be deleted, and the order can be reviewed. Click “Check Out”
12 Check your Bill to Address – this can NOT be updated – it is based on the account you logged in as.. Check your Ship to Address – This can be changed and new “ship to’s” can be created by clicking on “UPDATE” To select another existing ship-to, click on the book beside the update button and select. Consignee Address is MANDATORY – if you simply want the order shipped to the Ship To and there is no consignee address we suggest you create a consignee called “USE SHIP TO” and save it as a permanent consignee that you can use in the future. If there is a valid Consignee Address, chose from the list or create (and save if you know you will re-use it) PO Ref is MANDATORY Order Comments – Order Comments are for your reference ONLY. These are not reviewed by customer service. Shipping Method: Chose from the list Request Date: Enter the date that you want us to SHIP the order – This is reference only Order Priority: We have 4 different types of orders –Stock Replenishment – this is the default –Urgent – Customer orders that are urgent –Breakdown – Unit down orders – Please do NOT abuse this option and keep it to realistic unit down situations to avoid false efforts and work at the factory –Letter of Credit – Use ONLY for orders that require a letter of Credit. These orders will automatically go on hold at the distribution center.
13 Once complete, Click “Submit Order” to finalize and send your order.
15 For large order imports, the file must be in the following format: The import file must be tab delimited with the Part Number in text format. To create a tab delimited file, create your parts list in Excel. Click “Format”, “Cells”
16 In the “Format Cells” window: Click “Text”, Then “OK”
17 Click “File”, “Save as”
18 In the “Save As” window: Name your file, choose “Text (Tab delimited)” for type, and click “Save”
19 Import Sales Order Screen Click “Browse” and locate the file to Import
20 Choose the Sales Order import file and click “Open”
21 Click “Create Sales Order”
22 The total sales order lines will appear
23 To view and/or save evaluation results, open “View flat file order entry records”
24 The option to open or save the file is offered
25 Each line is evaluated and will be placed in the shopping cart if valid
26 Click “Cart”
27 In the shopping cart, each line will be listed.
28 Click “Check Out”
29 To complete the sales order, click “Submit Order” Order Comments are for your reference only and are not reviewed by Customer Service Choose “Shipping Method”, PO, and Ship Complete
30 Your sales order number is listed
31 You will receive a confirmation via email for each sales order entered. An example is listed below. ( This will now come from the adsutv mailbox)
33 For return imports, the file must be in the following format: The import file must be tab delimited with the Part Number in text format, sorted numerically. It is important that NO blank rows are present at the top of the document. To create a tab delimited file, create your parts list in Excel. Click “Format”, “Cells”
34 In the “Format Cells” window: Click “Text”, Then “OK”
35 Click “File”, “Save as” If any PNs had a leading “0”, it will need to be added back to the number.
36 In the “Save As” window: Name your file, choose “Text (Tab delimited)” for type, and click “Save” Save the document on your desktop. Saving it elsewhere may cause an error.
37 Import Return Request Screen Click “Browse” and locate the file to Import
38 Choose the return request/large order import file and click “Open”
39 Click “Import Return Request”
40 The total evaluated lines will appear
41 To view and/or save evaluation results, open “View flat file order entry records”
42 The option to open or save the file is offered
43 Each line is evaluated and if returnable, will be placed in the shopping cart
44 Click “Cart”
45 In the shopping cart, returns are noted as negative numbers.
46 Click “Check Out”
47 To complete the return request, click “Submit Order” Order Comments are for your reference only and are not reviewed by Customer Service Choose “Shipping Method” to note how you will ship the return
48 Your RMA number is listed
49 You will receive a confirmation via email for your return. An example is listed below. ( This will now come from the adsutv mailbox)
50 Revision History: Rev #Revision DateByChange Description 07/28/2008Lydia CollinsInitial Release 110/8/2010Lydia CollinsAddition of return import function 25/11/2012Rhonda Justice Update document location, page count and slide regarding DS Connect Access 31/7/2014Donna House Move Revision History from front page to back of document, update email address for new user request application
51 We are committed to your superior productivity through interaction and innovation. Revision History: