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VistA Imaging Capture via Import

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1 VistA Imaging Capture via Import

2 The information in this documentation includes only new and updated functionality of the software after the installation of patch MAG*3.0*59. Users who have questions about the VistA Imaging software may send an to the VistA Imaging Education Project Managers at: October 2007

3 To select a specific topic, click the corresponding link:
Configuration Buttons Import Directories Importing Images Batch Captures New Functionality To view all information, press ENTER to continue. October 2007

4 Logon by clicking the VistA Imaging Capture icon on your desktop
or by clicking Start Programs VistA Imaging Programs and VistA Imaging Capture. October 2007

5 select a patient and click Tools, VistA Imaging Capture.
Or, you can open CPRS select a patient and click Tools, VistA Imaging Capture. October 2007

6 This is an example of a “generic” workstation configuration.
After entering a valid VistA Access and Verify code, the Image Capture window will be displayed. This is an example of a “generic” workstation configuration. It is suggested that Configuration Buttons be created for the workstation, which will ensure accuracy, consistency, and efficiency in the Image import process. October 2007

7 To create a Configuration button for Imported images select Configurations, Configuration Settings, All Settings. More information about Configuration buttons is available in the VistA Imaging Workstation Configuration document. October 2007

8 Make the appropriate selections in the Workstation Configuration Window for Source, Format, Mode, Association, and Images Saved as. Select the Save Settings As option to give the Configuration button a name. October 2007

9 If the Batch box is checked before changing the Images Saved as: to Study (Group) a confirmation message will be displayed. October 2007

10 It is suggested that the options shown here be selected for Batch Imports.
October 2007

11 Import Directory options can be specified for the workstation by clicking Tools and Import Options. If the Source has been set to Import, the Import Directory Options can be selected. There are options to Remove a directory from the list and to set a Default Directory. October 2007

12 The Add Directory button will allow specific file folders to be added to the list. Click Add for each directory you wish to place in the Import Directory List and click Close when you have finished making your selections. There is also an option to automatically add selected directories to the list if that box is checked. October 2007

13 To begin the Import process select a Configuration button if applicable, or click Source and select Import from the choices. Click Saving and select either Single Image or Study (Group). October 2007

14 Click the Select Patient button and follow the instructions at the top of the Patient Lookup window.
October 2007

15 If the Select Progress Note button is clicked before the Select Patient button, the Patient Lookup window will display. A patient must be selected before the process can continue. October 2007

16 Select an existing Progress Note Create an Addendum
There are three ways to attach imported images, such as digital photos, to a Progress Note: Select an existing Progress Note Create an Addendum Create a new Progress Note from within VistA Imaging. October 2007

17 To import and attach an image to an existing note, click the Select Note tab, choose a Progress Note from the list, and click OK. October 2007

18 To make an Addendum, select a note from the list and check the Make Addendum box. The Addendum Status options will be displayed next to the text entry area. The Electronically Filed option requires the MAG NOTE E-FILE security key. The creation of an Addendum should be done in accordance with the local HIMS policy. October 2007

19 To create a Progress Note from within VistA Imaging click the Create New Note tab.
October 2007

20 Select the note title from the list and select the New Note Status
Select the note title from the list and select the New Note Status. The option “Electronically Filed” for both New Notes and Addendums should only be used within the local HIMS policies. Select the Visit Location by typing in the first few characters of the name of the location as shown here. October 2007

21 After selecting a note, creating an addendum, or creating a new note, the Capture window will be displayed again. There is a new field called Doc/Image Date. This field and the Note Date field can be edited if the dates are not the same. October 2007

22 When selecting the Note Date or Doc/Image Date you can type a date in the field or click the button to display a calendar and select the date. Choosing a time is not required. October 2007

23 To change the year click the year and use the up and down arrows.
Time Saving Tips To change the month click the name of the month instead of the left and right arrows. To change the year click the year and use the up and down arrows. October 2007

24 Each of the Index fields need to be filled in as seen in this example.
October 2007

25 The ‘Hold Value’ option is used to retain the settings of the Index Fields. To add a ‘Hold Value’, right-click the name of an Index Field and left-click the push-pin, or click the Configurations menu option and Select ‘Hold’ Values. Place a check-mark next to the fields to have a ‘Hold Value’. October 2007

26 This is an example of the Index Fields with ‘Hold Values’.
October 2007

27 The Long Description text box can be expanded or collapsed in the Capture window by clicking the blue double arrow. October 2007

28 Directly above the Import Directory List is the file path to the currently selected directory, a blue double arrow icon, and a file folder icon. The blue double arrow icon will expand or collapse the Import Directory List. The file folder icon will display the Files to Import window, as seen on the next slide. October 2007

29 October 2007

30 After the patient, progress note, and index fields have been populated, images can be selected to import. In this example a single image has been selected in the Import List. October 2007

31 Image manipulation tools are located above the Capture window and can also be accessed by clicking the Image menu option, or by right-clicking the image in the Capture window. October 2007

32 After verifying the quality of the image, click the capture button and a confirmation message will display. If the user clicks OK, the image will be saved to the patients’ record. If the user selects Cancel the capture process will be aborted. October 2007

33 In this example there are entries in the Import List
In this example there are entries in the Import List. The Batch check-box has been selected, which displays the Batch Capture List. October 2007

34 Images in the Import List can be selected individually or in multiples
Images in the Import List can be selected individually or in multiples. The single and double blue arrows are used to move images between the Batch Capture List and the Import List. October 2007

35 The capture window is shown here after moving three images to the Batch Capture List. If no image is selected in the Batch Capture List, the system will automatically select the first image when saving images to the patients’ record. If a specific image should be saved first, select the image of interest and move it to the top of the Batch Capture List. The Import List and the Batch Capture List enable “drag-and-drop” to any location in either list. Multiple images can be selected for dragging to a new location. October 2007

36 Click the Capture button and a confirmation message will display.
Click OK on the confirmation message and the Batch Capture Image Description window will appear. Enter descriptive text for each image captured. The progress note title is the default text, as seen here. October 2007

37 After the Batch Capture Image Descriptions have been completed, click the Study Complete button.
The Study Group is Complete window will display. Entry of additional information is optional. Click OK to finish the process. October 2007

38 There are several new icons displayed in the Capture window
There are several new icons displayed in the Capture window. Click Options, Icon/Shortcut Key Legend, and select the appropriate tab to view the icons and their meanings. October 2007

39 If Vista Imaging Capture is started from the CPRS Tools option and there is an image displayed in the Capture window, and then a patient change is made in CPRS, VistA Imaging Capture will automatically change patients to match. A warning panel will be displayed that overlays the ‘Image OK’ button as seen here. October 2007

40 In order to comply with Section 508, which is a Federal law that requires Government documents be accessible to individuals with disabilities, the Menu Options now have shortcut key combinations. October 2007

41 The Contents option will redirect the user to an on-line Help program.
For additional information select the Help menu. October 2007

42 Users may also select Use Internet Explorer for help to view the HELP files. Click Contents after selecting the Internet Explorer option. October 2007

43 Additional information resources related to VistA Imaging:
VistA Imaging Training Home Page: Health Systems Design & Development Imaging System Home Page: Health Information Management Scanning Home Page: October 2007

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