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© 2003 Universal Business Matrix, LLC. All rights reserved. Tooling up for Internal Reporting with XBRL Charles Hoffman, CPA Director of Innovative Solutions
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 2www.ubmatrix.com Objectives UBmatrix shows how XBRL can be used in the process of collecting, analyzing, reusing, and otherwise managing internal operating performance data. This presentation will: Show why an XBRL system allows a faster time to integrate with other systems Explain why XBRL offers increased flexibility and usefulness of the reporting system Explain why XBRL allows increased quality of reported information and reduced costs of operating the reporting system Show a demonstration of GUI and API level functionality using XBRL
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 3www.ubmatrix.com XYZ Company (actual name changed) Problem: 27 physical therapy clinics Separate medical billing systems Spread all over Washington State Operating information needed by management daily: Patient visits, new patients, no shows and cancellations, gross charges billed, cash received, adjustments applied Solution?
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 4www.ubmatrix.com Solution (1994) Custom export routines from Unix and Windows based medical billing systems, CSV format, run daily Transfer from individual systems to Windows NT system Build a custom analysis tool using Microsoft Access 2.0. Install Access (runtime) on 35 computers Build custom import routine to import the CSV files. Import data into Access the Access database to 35 physical therapists and managers who received the data, daily Repeat each day
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 5www.ubmatrix.com Other such situations encountered FR – Import GL transactions from 13 different sub systems (payroll, benefits, telephone cost allocation, etc.); Excel, fixed field text, benefits system comma delimited files, over 4500 transactions per month which were being keyed manually FR – Sales commissions processing systems FT – Importing data from manufacturing equipment operation logs, various text fixed field formats WL – Custom shipping and invoicing system (DOS) into accounts receivable system (UNIX), text format WL – Custom shipping and invoicing system from one office to another office, PC Anywhere download of database, import database, RBase E9 – Cash register transaction dump import into custom Access database for server cash reconciliations, tax reporting and sales statistic And on, and on, and on….
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 6www.ubmatrix.com How should integration be achieved? Custom integration is expensive to create Custom integration is expensive to maintain So many “small feeder systems”, either: Manual because function MUST be performed (but likely costly and error prone) Or, worse, important data is not analyzed “If you can’t measure it, you can’t control it.” Can XBRL help?
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 7www.ubmatrix.com The FIRST issue Application Data Store Format? Pick a format, any format, or support EVERY format 1:1 programmatic validation of data transferred
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 8www.ubmatrix.com The SECOND issue Application Data Store XBRL Does not support XBRL import or export, so, have to write custom code Say you “standardize” on ONE format, say XBRL One format, syntactic and semantic validation (business rules) to help ensure data accuracy 1:many rule engine based data validation
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 9www.ubmatrix.com The future (eventually, ???) Application Data Store XBRL Supports XBRL import and export One format, syntactic and semantic validation (business rules) to help ensure data accuracy 1:many rule engine based data validation
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 10www.ubmatrix.com Steps in process with XBRL Sending system Create taxonomy Map taxonomy to source of data Build export Validate to ensure data sent is accurate Send data Receiving system Receive data Validate to ensure data received is accurate Read taxonomy Map to destination of data Build import
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 11www.ubmatrix.com XBRL tools available (now, 2003) Send/Receive one format, XBRL, rather than different formats for each internal integration built Sending COTS* tools for building data format specifications (XBRL taxonomies) Some tools for mapping to data sources Some, but not many, applications, support XBRL export COTS software for creating instance documents COTS software for validation of data sent Receiving Some software for mapping data at destination COTS software for validation of data received Some, but not many, applications, support XBRL import *COTS – Commercial off the shelf
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 12www.ubmatrix.com XBRL tools available (2005 or 2010) Send/Receive one format, XBRL, rather than different formats for each internal integration built Closer to “drag and drop” application integration (clearly not in all cases) to map data source to XBRL, XBRL to data source Many, if not most, applications support XBRL as a native import/export format Robust domain specific semantic validation at both source of data and destination of data to ensure quality of data transferred Web services (WSDL) used to exchange data between applications, XBRL “package” of data
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 13www.ubmatrix.com Tools you need Fully conforming XBRL processor, probably Semantic validation, “business rules” Create taxonomies Create extension taxonomies in many cases Create instance documents Create business rules Versioning from one version of XBRL to another, from one version of a taxonomy to another Mapping data source/destination to XBRL
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 14www.ubmatrix.com Tools available today XBRL tools Corel XMetaL Pro (http://www.SoftQuad.com)http://www.SoftQuad.com DecisionSoft (http://www.decisionsoft.com)http://www.decisionsoft.com Fujitsu (http://software.fujitsu.com/en/interstage-xwand/outline/index.html)http://software.fujitsu.com/en/interstage-xwand/outline/index.html Semansys (http://www.semansys.com)http://www.semansys.com UBmatrix (http://www.UBmatrix.com)http://www.UBmatrix.com Imports XBRL today (none support XBRL 2.1) CaseWare Creative Solutions Navision FRx
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 15www.ubmatrix.com Demo GUI level API level – XBRL from Excel
© 2003 Universal Business Matrix, LLC. All rights reserved. Page 16www.ubmatrix.com Questions? Universal Business Matrix LLC 803 Kirkland Ave, Suite 200 Kirkland, WA
Universal Business Matrix LLC 803 Kirkland Ave, Suite 200 Kirkland, WA
© 2003 Universal Business Matrix, LLC. All rights reserved. XBRL Considerations for CPAs & CAs in Public Practice XBRL for Audit Workpapers.
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