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PALNI- Private Academic Library Network of Indiana Shared Print in Indiana Indiana Library Federation November 17, 2014 Kirsten Leonard Private Academic.

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Presentation on theme: "PALNI- Private Academic Library Network of Indiana Shared Print in Indiana Indiana Library Federation November 17, 2014 Kirsten Leonard Private Academic."— Presentation transcript:

1 PALNI- Private Academic Library Network of Indiana Shared Print in Indiana Indiana Library Federation November 17, 2014 Kirsten Leonard Private Academic Library Network of Indiana

2 PALNI- Private Academic Library Network of Indiana What is Shared Print? Commitment to retain so that others can partner libraries can rely on their availability Common features of a Shared Print Project –Retention commitment –Selection criteria –Collection location –Ownership –Validation –Access/delivery But where do smaller libraries fit? PAN forum http://www.crl.edu/archiving- preservation/print-archives/forumhttp://www.crl.edu/archiving- preservation/print-archives/forum

3 PALNI- Private Academic Library Network of Indiana Projects in the Region CIC Ohio Regional Depositories MI-SPI PALNI/ALI (2013-2015) –36 Indiana academic libraries –Monographs –Used SCS to do our analysis Others?

4 PALNI- Private Academic Library Network of Indiana Indiana Academic Library Need Free up space without losing access A “more useful” collection based on immediate needs rather than long term possibilities Justify space for collections Data to justify weeded items Increase efficiency of weeding process (Monographs free less space per title than journals) Coordinate acquisitions so money is spent effectively

5 PALNI- Private Academic Library Network of Indiana PALNI/ALI Project Background Conceived and Championed –Academic Libraries of Indiana presidents Dan Bowell (Taylor University) and David Lewis (IUPUI) Major Impetus –PALNI’s goal for shared collection management and shared processing (23 libraries “all-in”) Means to do the project –Sustainable Collection Services (SCS) and GreenGlass http://sustainablecollections.comhttp://sustainablecollections.com –Funding from Lilly Endowment Inc –Project Coordinator Tina Baich (IUPUI)

6 PALNI- Private Academic Library Network of Indiana PALNI/ALI Project Participants PALNI Libraries: Anabaptist Mennonite Biblical Seminary Ancilla College Anderson University Butler University Christian Theological Seminary Concordia Theological Seminary DePauw University Earlham College Franklin College Goshen College Grace College and Theological Seminary Hanover College Huntington College Manchester University Marian University Oakland City University University of Saint Francis Saint Joseph’s College of Indiana Saint Meinrad Seminary and School of Theology Taylor University Trine University University of Indianapolis Wabash College

7 PALNI- Private Academic Library Network of Indiana PALNI/ALI Project Participants ALI Libraries: Indiana State University Indiana University Kokomo Indiana University Northwest Indiana University Southeast Indiana University-Purdue University Fort Wayne Indiana University-Purdue University Indianapolis University Library Indiana University-Purdue University Indianapolis, Ruth Lilly Medical Library Indiana University-Purdue University Indianapolis, School of Dentistry Library Purdue University Calumet St. Mary’s College St. Mary-of-the-Woods College University of Southern Indiana Valparaiso University

8 PALNI- Private Academic Library Network of Indiana PALNI/ALI Project Goals 1.Provide participating libraries an opportunity to reduce their print collections with minimal impact on library users; 2.Allow participating libraries to reclaim space for other purposes more directly beneficial to library users; 3.Identify unique print items within the collections of participating libraries for preservation and potential digitization; 4.Inform and influence ongoing collection development at the individual libraries; and 5.Develop a statewide strategy for print book collections, which may involve cooperative purchasing.

9 PALNI- Private Academic Library Network of Indiana Project Timeline October 2013: Introductory meeting held November 2013: SCS and Project Coordinator contracts finalized; Policy Group formed December 2013: Data questionnaires submitted to SCS January 2014: Data sets submitted to SCS February 2014: Policy Group meeting March 2014: Policy Group meeting April-May 2014: SCS sent individual library data summaries May 2014: SCS provided group data summary for use by the Policy Group; Policy Group meeting June-July 2014: SCS loaded individual library data into its online collection analysis tool; Participant meetings held to provide training for the online tool

10 PALNI- Private Academic Library Network of Indiana Scope In scope: –Circulating print monographs Out of scope: –Serials –Special Collections –eBooks –Micro Formats –A-V Materials –Lost/Withdrawn/Missing items –Reference Materials – except if they circulate –Government Documents – except if they are treated as circulating books

11 PALNI- Private Academic Library Network of Indiana Funding Lilly Endowment Inc. Grant Academic Libraries of Indiana Contribution from participants based on number of records contributed –PALNI centrally funded PALNI library contributions

12 PALNI- Private Academic Library Network of Indiana Policy Group Twelve representatives Handled group-wide decisions –Comparison group composition –Review of retention commitments of the “Big 3” (IUB, ND, Purdue) –Whether to have a formal MOU –Definition of “Scarcely Held”

13 PALNI- Private Academic Library Network of Indiana Project Policy Or How Our Project is Different No formal MOU –“Formal Informal Agreement” “Scarcely-held” title-holdings would be removed from each library’s dataset prior to loading into GreenGlass. After that, each library would be free to act without restriction on any of the titles in GreenGlass.

14 PALNI- Private Academic Library Network of Indiana Project Policy Scarcely Held Definition Held by fewer than four libraries in Indiana; Held by fewer than twenty libraries in the US; or Not held by at least one of Indiana University Bloomington, Purdue University, or University of Notre Dame.

15 PALNI- Private Academic Library Network of Indiana But will we get more formal? Questions have arisen about scarcely held titles Desire to indicate when books will be retained Agreements are already in place to lend between Indiana academics, but how do we ensure regional collaboration?

16 PALNI- Private Academic Library Network of Indiana Results

17 ALI Overlap Based on SCS Matching 17 There are 5,184,492 title-holdings in the entire data set. There are 2,141,984 title-sets in the entire data set. (distinct OCLC numbers) 1,185,427 distinct OCLC numbers are held by just one library. 956,557 distinct OCLC numbers are held by more than one library.

18 ALI Overlap Based on SCS Matching 18 Overlap within the 36 member librariesTitle Holdings % 2Title-holding in 1 library 1,185,42723% 3Title-holdings in 2 libraries 737,73614% 4Title-holdings in 3 libraries 551,28911% 6Title-holdings in 4 libraries 449,8069% 7Title-holdings in 5 libraries 372,8227% 8Title-holdings in 6 libraries 309,6496% 9Title-holdings in 7 libraries 264,7475% 10Title-holdings in 8 libraries 223,9944% 11Title-holdings in 9 libraries 188,3514% 12Title-holdings in 10 libraries 158,1843% 13Title-holdings in 11 libraries 133,6353% 14Title-holdings in 12 libraries 108,6382% 15Title-holdings in 13 libraries 91,2952% 16Title-holdings in 14 libraries 75,9551%

19 A few of the most widely held titles within the group 19 Title/Author Pub Year Number of ALI libraries holding The closing of the American mind: how higher education has failed …198734 Music in the 20 th century, from Debussy through Stravinski196632 Music in Western civilization by Paul Henry Lang194132 Indiana in transition: the emergence of an industrial commonwealth196831 Basic writings of Saint Thomas Aquinas194531 Sexual behavior in the human male by Alfred C. Kinsey194831 The Puritan dilemma: the story of John Winthrop195831 The basic works of Aristotle194131 In search of excellence: lessons from America’s best run companies198231 White over black: American attitudes toward the Negro, 1550-1812196831 Beyond freedom and dignity by B.F. Skinner197131 Indiana through tradition and change: a history of the Hoosier state and its people 198231

20 WorldCat™ Counts – US 20 WorldCat Counts - US - Same Edition Includes ALI Project Libraries Title Holdings % 21 Holding in the US27, 3481% 42-4 Holdings in the US55,4081% 65-9 Holdings in US76,1631% 810-19 Holdings in US131,1073% 1020+ Holdings In US4,893,33794% 1250+ Holdings in US 4,554,33588% 14100+ Holdings in the US 4,066,86378% 16200+ Holdings in the US 3,224,88962%

21 Overlap with 32 CIC Libraries 21 Overlap with CIC libraries WorldCat Counts - Same Edition Title Holdings % 26 Zero holdings among CIC Libraries 489,6099% 28 One holding among CIC Libraries 313,1256% 30 2-4 Holdings among CIC Libraries 747,56414% 32 5-9 Holdings among CIC Libraries 1,311,61925% 3410+ Holdings among CIC Libraries 2,322,57545%

22 Overlap with 57 ILL Partner Libraries 22 Overlap with ILL Partner Libraries WorldCat Counts - Same Edition Title Holdings % 36Zero Holdings among ILL Partner Libraries 389,3398% 38One Holding among ILL Partner Libraries 320,3536% 402-4 Holdings among ILL Partner Libraries 847,73316% 425-9 Holdings among ILL Partner Libraries 1,353,69926% 4410+ Holdings among ILL Partner Libraries 2,273,36844%

23 Overlap with the big three 23 Overlap with the big three WorldCat Counts - Same Edition Title Holdings % 46Held by IU Bloomington 3,106,88160% 48Held by Purdue University 1,712,68233% 50Held by Notre Dame University 2,418,42147% *Held by all three907,07317% *Held by at least two of the three 2,444,216 47%

24 Hathi Trust and Internet Archive 24 Title Holdings % 9Hathi Trust Public Domain Match 290,0096% 10Hathi Trust In-Copyright Match 2,026,24239% 11Internet Archive Match 786,36815% 12In Internet Archive but not in Hathi 327,0026% 13In Hathi but not in Internet Archive 1,977,32838% 14In Hathi AND in Internet Archive 459,3669%

25 Recorded Uses 25 ALI Title-Holding CountsAll Libraries % 2Total Recorded Uses = 0 2,116,42041% 3Total Recorded Uses = 1 867,92017% 4Total Recorded Uses = 2 541,70810% 5Total Recorded Uses = 3 357,5097% 6Total Recorded Uses 4-9 856,56917% 7Total Recorded Uses 10+ 444,3669% 14Last charge after 2010 693,46613% 15Last charge after 2007 1,195,55223% 16Last charge after 2005 1,472,83728%

26 Title-Holdings by Publication Year 26

27 27 Average number of title-holdings per title by publication year 1966 = 3.4 (peak value) 2013 = 1.3

28 Title-Holdings by LC Class 28

29 Average Recorded Uses per Title-Holding by LC Class 29

30 PALNI- Private Academic Library Network of Indiana GreenGlass GreenGlass Tutorials at: sustainablecollections.com/greenglass sustainablecollections.com/greenglass ruth@sustainablecollections.com rick@sustainablecollections.com

31 PALNI- Private Academic Library Network of Indiana Collaboration in Acquisitions Reviewing acquisitions data from 2010 Can we tell how many copies are sufficient to meet need? Are there characteristics available at the point of purchase that determine usage? (e.g. Choice Review, Publisher, Subject area) Are there characteristics that determine widely held by low use?

32 PALNI- Private Academic Library Network of Indiana VIVA Project Top publishers Highly circulated titles Widely held titles

33 PALNI- Private Academic Library Network of Indiana Candidates for Digitization 330,875 pre-1923 items in total, representing 153,348 unique OCLC numbers 126,564 items, representing 93,270 unique OCLC numbers NOT in Hathi Public Domain Less than 50% of our scarcely held is in Hathi Public Domain This is a LARGE list – considering focusing on Indiana material for first pass

34 PALNI- Private Academic Library Network of Indiana Regional Possibilities? How does our work intersect with CIC, MI-SPI, Ohio, Indiana Public Libraries in Evergreen? What infrastructure is needed to collaborate further (delivery, discovery, etc.?) What analysis should be done to identify needs and benefits for regional collaboration?

35 PALNI- Private Academic Library Network of Indiana SARA BUSHONG, DEAN OF UNIVERSITY LIBRARIES AT BOWLING GREEN STATE UNIVERSITY We can do what we are doing thanks to work that the CIC and others are doing …


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