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VOTE 15: BASIC EDUCATION Presentation to the Standing Committee on Appropriations 30 October 2013.

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Presentation on theme: "VOTE 15: BASIC EDUCATION Presentation to the Standing Committee on Appropriations 30 October 2013."— Presentation transcript:

1 VOTE 15: BASIC EDUCATION Presentation to the Standing Committee on Appropriations 30 October 2013

2 2 ALLOCATION AGAINST ACTUAL EXPENDITURE PER PROGRAMME FOR THE 2013/14 FINANCIAL YEAR PROGRAMMES 2013/14 Expenditure as % of Adjusted Appropriation FINAL APROPRIATION ACTUAL EXPENDITURE AT 30/09/2013 VARIANCE R’000 Administration 335 580168 745166 83550.2% Curriculum Policy, Support and Monitoring 1 523 621218 9761 304 64514.4% Teachers, Education Human Resources Development and Institutional Development 984 697960 02024 67797.5% Planning, Information and Assessment 9 001 5983 999 1125 004 63044.4% Educational Enrichment Services 5 773 7593 201 9072 557 10555.5% Total 17 619 2258 548 7609 070 49548.5%

3 REASONS FOR SLOW SPENDING/DEVIATION PER PROGRAMME Programme 2: Curriculum Policy, Support and Monitoring (14.4%) The slow-spending is mainly due to payments i.r.o Kha Ri Gude, only the first payment of stipends for the volunteers were processed in the month of September, the project did not take place as projected. The 2013 classes for the blind learners have not yet started. The delivery of the 2014 workbooks volume 1 started during September 2013 and is expected to be completed by the end of October 2013. Invoices for the printing of these workbooks are expected to be received in a month or two months. Programme 4: Planning, Information and Assessment With regard to Programme 4, the bulk of the allocation is in respect of payment of ASIDI project. The spending did not take place as projected. 3

4 SERVICE 2013/14 Expenditure as % of Adjusted Appropriation FINAL APPROPRIATION ACTUAL EXPENDITURE AT 30/09/2013 VARIANCE R’000 Compensation of Employees 1 292 253 135 484156 76946.4% Examiners and Moderators 18 440 2 16916 27111.8% Transfers to Public Entities 991 529 942 69748 83295.1% Other Transfers 37 250 99836 2522.7% Conditional Grants 12 370 622 6 690 7405 667 27954.1% Schools Infrastructure Backlogs Indirect Grant 1 955 981351 8341 604 14717.99% Earmarked Funds 1 634 671 238 3901 396 28114.6% Departmental Operations 104 183 69 00335 18066.2% Office Accommodation 149 824 72 92476 90048.7% Projects 64 502 44 52119 98169.0% Total 17 619 255 8 548 7609 070 49548.5% 4 ALLOCATION OVER THE 2013/14 FINANCIAL YEAR 1 Excludes Compensation of Employees for Earmarked Funds as well as Examiners and Moderators

5 SERVICE 2013/14 Expenditure as % of Adjusted Appropriation FINAL APPROPRIATION ACTUAL EXPENDITURE AT 30/09/2013 VARIANCE R’000 Earmarked Funds: 1 634 671 238 3901 396 28114.6% Kha Ri Gude Literacy Project 549 695139 208410 48725.3% EPWP: Kha Ri Gude 59 23822 11237 12637.3% Workbooks 859 29131 335827 9563.6% IQMS 39 74919 63720 11249.4% Systemic Evaluation 22 9695 34017 62923.2% NEEDU 13 38510 8582 52781.1% NSNP 15 3445 7819 56337.7% National Assessment 75 0004 11970 8815.5% Conditional Grants:12 370 6226 690 7405 667 27954.1% Education Infrastructure 6 643 2673 509 1813 121 48352.9% National Schools Nutrition Programme 5 173 0813 028 2692 144 81258.5% HIV and AIDS (Life Skills Education) 213 50785 404128 10340.0% Dinaledi Schools 109 23534 75874 47730.0% Technical Secondary Schools Recapitalisation 231 53233 128198 40414.3% 5 DETAILS OF EARMARKED ALLOCATIONS/TRANSFERS OVER THE 2013/14 FINANCIAL YEAR

6 REASONS WHICH CONTRIBUTED TOWARDS UNDER SPENDING Programme 4: Planning, Information and Assessment (ASIDI) 1.At the inception of the programme, insufficient technical capacity affected the planning necessary to align implementation and the budget cycles. This has now been remedied. 2.DBE uses Implementing Agents (IAs) as a mode of ASIDI delivery. It is apparent that the technical capacity of many of the appointed Implementing Agents is not sufficient and this has resulted in longer procurement processes and, in several instances, poor management of professional service providers. This is improving as the programme progresses. 3.Services rendered by some of the Professional Service Providers have been very poor resulting in delayed deliverables and lack of sufficient attention to managing contractors on site. The number of projects per IA has been reduced to manage this risk. 6

7 REASONS WHICH CONTRIBUTED TOWARDS UNDER SPENDING 4.Some of the committed funds could not be spent as planned due to some of the following reasons: i.Poor performance by some contractors necessitated the termination of contracts, replacement turnaround time has been too slow due to a variety of reasons that have to do with following the right processes and litigation, in cases, and this has resulted in further delay to completion of projects. For example, TBP contract with 6 schools was terminated on the 11 Sept 2012 and replacement contractors started in Dec 2012. Another reputable contractor, Armstrong, left the DBE stuck with the processes involved in finding alternative contractors for 12 schools. In total 27 schools were affected. ii.Majority of the ASIDI backlogs are in the remote rural areas where access to the sites is difficult due to the topography and poor road conditions. This has resulted in difficulty in delivering materials to sites. 7

8 REASONS WHICH CONTRIBUTED TOWARDS UNDER SPENDING iii. These gravel roads are not accessible during the rainy season and this has resulted in valid delays to construction progress and extension of time claims from contractors. iv. The scale of the investment in a short period of time also meant that critical implementation constraints were experienced particularly in the Eastern Cape because of a shortage of bricks and cement. 8

9 REMEDIAL ACTIONS GOING FORWARD 1.The commitments (Value of work allocated to Implementing Agents) as at 30/9/2013 were R6.3 billion from inception of the ASIDI programme. 2.The above commitments include, a further 201 schools have been allocated to Implementing Agents to replace inappropriate schools of which 56 new schools are already under construction. This work is being implemented by a range of IAs that include CDC, IDT and the Department of Public Works. Mvula Trust, CSIR, CDC, IDT and two provincial education departments have been allocated all the remaining ASIDI water and sanitation projects to implement with ESKOM taking all the remaining electrification projects. ASIDI will deliver all schools originally planned for as well as the close to a thousand water, sanitation and electrification projects. 2.The Department will replace 221 mud and dilapidated structures in the Eastern Cape with mobile classrooms, toilets and in some cases, administration facilities. The tender procedure is underway and evaluations on preferred bidders will commence shortly. It is envisaged that this project will cost between R300 and R400 million. The final completion date is envisaged to be 31 March 2014. 9

10 REMEDIAL ACTIONS GOING FORWARD 3.The following controls are in place to enhance performance and reduce the risk of poor performance: i. Additional Implementing Agents have been awarded and contracts tightened to include penalties for non-performance by IAs. ii. Amount of projects awarded to a single service provider has been limited to a maximum of 5 to a contractor and 10 to PSP in order to mitigate the risks associated with termination and/or poor performance. 4.DBE has recruited additional internal capacity to ensure efficient management of the programme. 10

11 REQUESTED ROLL-OVERS The following Roll-overs amounting to R1 362.006 billion were requested by the Department: School Infrastructure Backlog Indirect Grant R1 289.850 billion Teachers Union Collaboration Project R38.755 million HIV and AIDS ( Life Skills Education) Conditional Grant R5.988 million Technical Secondary Schools Recapitilisation Conditional Grant R10.680 million Dinaledi Schools Conditional Grant R4.067 million Curriculum Policy and Support (Kha Ri Gude) R12.666 million 11

12 12 ROLL-OVER REQUESTED NOT APPROVED PER PROGRAMME PROGRAMMES Amount Requested R’000 School Infrastructure Backlog Curriculum Policy, Support and Monitoring (Kha Ri Gude) 1 289 850 12 666 Teachers, Education Human Resources Development and Institutional Development (Teachers Union Collaboration Project ) 38 755 Educational Enrichment Services (HIV and Aids Life Skills Education) 5 988 Total 1 347 259

13 13 ROLL-OVER APPROVED AND ADDITIONAL FUNDING PROGRAMMES Amount Requested R’000 Technical Secondary Schools Recapitilisation Conditional Grant 10 680 Dinaledi Schools Conditional Grant 4 067 EIG Conditional Grants disaster relief (Additional) 12 603 Total 27 350

14 14 ADJUSTED ESTIMATES OF NATIONAL EXPENDITURE PROGRAMMES Amount Requested R’000 ENE 2013 - Main Appropriation 17 591 905 Roll- Over 2013 – Adjusted Estimate 14 747 EIG Conditional Grant - disaster relief 12 603 AENE 2013 – Adjusted Estimate 17 619 255

15 Conclusion The big part of the Departmental allocations is Conditional Grants and Earmarked funds leaving very little for operations and projects. With the roll-over request of R38.755 million for Teacher Union Collaboration not being approved, R26 million has been spent on this project to-date and it will put strain on the available funds for the Department in respect of operations and projects if it has to be found internally. 15

16 Thank you 16


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