1. Advanced Placement/ International Baccalaureate Test Fee Program Counselor and Coordinator Workshop February 2014

2. Presentation Objectives
Review the purpose of the Advanced Placement (AP)/International Baccalaureate (IB) Test Fee Program
Review 2013 application and reimbursement process
Review 2014 application process and timeline
Provide resources and contacts

3. AP/IB Test Fee Program
Grant for AP and IB exam fees for eligible economically disadvantaged high school pupils.
Eligible economically disadvantaged:
Family annual household income does not exceed 185 percent of the federal poverty income levels or,
Eligible for the Free or Reduced Price Meal Program.

4. Eligibility Verification
Verification must be retained by the school and/or district* and can include:
Approved Free or Reduced Price Meal application for student’s family,
Verification from another government source,
Most recently filed federal income tax return, and/or
Parental (student) financial hardship statement.
*Verification is not sent to the CDE

5. 2013 Testing Cycle Funding
Federal Award: The CDE was notified on August 26, 2013 that it would be awarded $10.8 million dollars
State Award: All categorical programs, including the AP/IB Test Fee Program, were eliminated as part of the new Local Control Funding Formula in the state budget.

6. 2013 AP Reimbursement
CDE directly reimbursed LEAs that completed the CDE application process by the June 28, 2013 deadline
LEAs were reimbursed 100 percent of the amount requested on their application
$45 dollars for each AP exam

7. 2013 AP Reimbursement (cont.)
LEAs were reimbursed via the apportionment process.
Counties were notified of apportionment December 2013
Reimbursement funds were issued to counties January 2, 2014
Counties disburse funds to LEAs
College Board did not issue credits on AP exam invoices on behalf of the CDE

8. 2013 IB Reimbursement
CDE directly reimbursed LEAs that completed the CDE application process by the June 28, 2013 deadline
LEAs were reimbursed 100 percent of the amount requested on their application
$94 dollars per exam
Per federal grant requirements, LEAs were not reimbursed for registration fees.

9. 2013 IB Reimbursement (cont.)
LEAs were reimbursed via the apportionment process.
Counties were notified of apportionment December 2013
Reimbursement funds were issued to counties January 2, 2014
Counties disburse funds to LEAs

10. 2013 AP Fee Distribution Cost Description $26.00
College Board Discount
$8.00
School will forgo College Board rebate (The College Board provides a $26 fee reduction per exam for students with financial need. For each exam taken with a fee reduction, the school forgoes its $8 rebate, resulting in a cost of $58 per exam for the student).
$5.00
Student Contribution per exam
(No limits on the number of exams)
School/District Contribution per exam
$45.00
CDE Reimbursement per exam
$89.00
Total

11. 2013 IB Fee Distribution Exam Cost Registration Description $5.00
$151.00
Student Contribution per exam and one-time registration (no limits on the number of exams)
School/District Contribution per exam
$94.00
CDE Reimbursement per exam
$0.00
CDE did not reimburse registration costs
$104.00
Total

12. 2013 Application Process
May 2013: CDE ed LEAs their PINs and Passwords
June 1-14, 2013: LEAs completed the CDE online application
June 28, 2013: Hard copies of the signed CDE online application and AP/IB exam invoices must have been received by the CDE.
Postmarks were not accepted and deadline was not extended.

13. 2014 Application Estimated Timeline*
Fall 2013
Schools designate an AP Coordinator
LEAs designate an AP District Representative
AP Coordinators and District Representatives subscribe to the AP/IB Test Fee Program Listserv
CDE provides AP/IB Test Fee Program forms and updates CDE Web page
February/March 2014
U.S. Department of Education notifies states of funding availability and requirements (contingent on the 2014 federal budget)
CDE disseminates program application information via workshops and webinars
*Timeline and funding are subject to modification pending official federal guidelines for 2014.

14. 2014 Application Estimated Timeline* (cont.)
May 2014
CDE s AP District Representatives PINs and Passwords to access CDE AP/IB Test Fee Program online application
June 2014
AP District Representatives complete the CDE online application (June 2-13, 2014)
AP District Representatives submit original signed documents: CDE online application form, AP/IB exam invoices, and school worksheet (only IB schools) to the CDE by June 30, 2014
Postmarks will not be accepted and deadline will not be extended
*Timeline and funding are subject to modification pending official federal guidelines for 2014.

15. 2014 Application Estimated Timeline* (cont.)
Fall 2014
CDE notifies LEAs reimbursement rate and distributes funds for 2014 exams
*Timeline and funding are subject to modification pending official federal guidelines for 2014.

16. 2014 AP Fee Distribution Cost Description $26.00
College Board Discount
$8.00
School will forgo College Board rebate (The College Board provides a $26 fee reduction per exam for students with financial need. For each exam taken with a fee reduction, the school forgoes its $8 rebate, resulting in a cost of $58 per exam for the student).
$5.00
Student Contribution per exam
(No limits on the number of exams)
School/District Contribution per exam
$45.00
Maximum CDE Reimbursement per exam (may be prorated depending on federal allocations)
$89.00
Total

17. 2014 IB Fee Distribution Exam Cost Registration Description $5.00
$157.00
Student Contribution per exam and one-time registration (no limits on the number of exams)
School/District Contribution per exam
$98.00
Maximum CDE Reimbursement per exam (may be prorated depending on federal allocation)
$0.00
CDE will not reimburse registration costs
$108.00
Total

18. 2014 Application Process AP/IB School Coordinator:
Completes the AP/IB Test Fee Program School Worksheet. The numbers on this form must match those on the AP Exam Invoice: State Copy and IB Fee Summary.
Submits the completed school worksheet and the AP Exam Invoice: State Copy and IB Fee Summary to the AP/IB District Representative

19. 2014 Application Process (cont.)
AP/IB District Representative:
Completes the AP/IB Test Fee Program District Worksheet to be used when completing the CDE online application.
Keeps copies of the school worksheets to identify school accounts and reimbursement amounts
Receives PIN and Password and completes the CDE online application

20. 2014 Application Process (cont.)
AP/IB District Representative:
Once the CDE application is submitted online, prints the completed application and obtains the District Superintendent signature.
Mails the original signed CDE online application, AP Invoice: State Copy, IB Summary, and School Worksheet (IB only) for each participating school to the CDE. Must be received by the CDE by June 30, 2014 to receive compensation.

21. 2014 Reimbursement AP IB CDE will directly reimburse LEAs
LEAs must complete CDE application process to receive compensation IB

22. 2014 Program Forms Fee Distributions for AP/IB Exams
Federal Income Eligibility Guidelines
Student Eligibility Verification
Statement of Income Eligibility
School Worksheet
District Worksheet
Frequently Asked Questions (FAQs)

23. Reminders Subscribe to the AP/IB Listserv
Retain eligibility verification
School Coordinator completes AP/IB Test Fee Program School Worksheet and submits worksheet, AP Exam Invoice: State Copy and IB Fee Summary to District Representative
PIN and Passwords will be ed to District Representative in May 2014

24. Reminders (cont.) District Representative
Receives PIN and Password
Completes the CDE online application
June 2-13, 2014
Prints CDE online application and obtains Superintendent signature
Mails the original signed CDE online application, AP Invoice: State Copy and IB Summary for each participating school, and School Worksheet (IB only) to the CDE
Complete application packet must be received by June 30, 2014 to receive compensation. Postmarks will not be accepted and deadline will not be extended.

25. Resources CDE AP/IB Web page: http://www.cde.ca.gov/ci/gs/ps/apgen.asp
AP/IB Listserv Subscription:
College Board:
IB Program:
U.S. Department of Education

26. Contact Information
AP/IB
Dianna Gutierrez, Education Programs Consultant, or Tonika Washington, Analyst, by phone: