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US Department of Energy 2011 PERT Conference Best Practice Presentation 1 PRIME CONTRACT CROSSWALK David Chen Deputy Procurement Manager Lawrence Berkeley.

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Presentation on theme: "US Department of Energy 2011 PERT Conference Best Practice Presentation 1 PRIME CONTRACT CROSSWALK David Chen Deputy Procurement Manager Lawrence Berkeley."— Presentation transcript:

1 US Department of Energy 2011 PERT Conference Best Practice Presentation 1 PRIME CONTRACT CROSSWALK David Chen Deputy Procurement Manager Lawrence Berkeley National Laboratory

2 US Department of Energy 2011 PERT Conference Best Practice Presentation 2 PERT Best Practice High Level Observation: “Prime contract crosswalk and policies and procedures provide a solid structure for the procurement system.” High Level Observation: “Prime contract crosswalk and policies and procedures provide a solid structure for the procurement system.” Assurance Criteria Observation: “The team was impressed with the level of detail in the crosswalk.” Assurance Criteria Observation: “The team was impressed with the level of detail in the crosswalk.”

3 US Department of Energy 2011 PERT Conference Best Practice Presentation 3 What & Why? All provisions of a DOE M&O contract should undergo a systematic review to: All provisions of a DOE M&O contract should undergo a systematic review to:  Identify all Procurement-related requirements, and  Identify if and how those requirements apply and are implemented. LBNL’s Prime Contract Crosswalk was developed to document this systematic review. LBNL’s Prime Contract Crosswalk was developed to document this systematic review.

4 US Department of Energy 2011 PERT Conference Best Practice Presentation 4 How Is It Set Up? The Crosswalk is an Excel document consisting of these worksheets: The Crosswalk is an Excel document consisting of these worksheets: Prime Contract Clauses Prime Contract Clauses Clause I.114, Contractor Purchasing System Clause I.114, Contractor Purchasing System (DEAR 970.5244-1) (DEAR 970.5244-1) DEAR 970.44 DEAR 970.44 Prime Contract Appendices Prime Contract Appendices Appendix G, Purchasing System Appendix G, Purchasing System Appendix I, DOE Directives Appendix I, DOE Directives Appendix I, ESH Standards Appendix I, ESH Standards

5 US Department of Energy 2011 PERT Conference Best Practice Presentation 5 Each worksheet identifies: Each worksheet identifies:  The number(s) and title of the Provision  Whether or not it is procurement-related  If it is a clause, whether:  it is procurement-related  flowdown to subcontractors is required  The implementing procurement document(s) used at LBNL  Comments describing the requirement and its application

6 US Department of Energy 2011 PERT Conference Best Practice Presentation 6 Important Feature Important Feature  The listings provide for expansion to track all of the individual elements of a provision that is multi-faceted.  Example: “Contractor Purchasing System” Clause is identified in the Contract Clauses crosswalk, but its various paragraphs are addressed in a separate crosswalk.

7 US Department of Energy 2011 PERT Conference Best Practice Presentation 7 How Is It Used? The Crosswalk was initially used to identify and address gaps in implementing the prime contract procurement-related requirements. The Crosswalk was initially used to identify and address gaps in implementing the prime contract procurement-related requirements. Now it is used to ensure new or revised procurement-related requirements due to prime contract modifications are properly identified, implemented, and tracked. Now it is used to ensure new or revised procurement-related requirements due to prime contract modifications are properly identified, implemented, and tracked.

8 US Department of Energy 2011 PERT Conference Best Practice Presentation 8 Prime Contract Clauses

9 US Department of Energy 2011 PERT Conference Best Practice Presentation 9 I.114, Contractor Purchasing System (DEAR 970.5244-1)

10 US Department of Energy 2011 PERT Conference Best Practice Presentation 10 DEAR 970.44

11 US Department of Energy 2011 PERT Conference Best Practice Presentation 11 Prime Contract Appendices

12 US Department of Energy 2011 PERT Conference Best Practice Presentation 12 Appendix G, Purchasing System

13 US Department of Energy 2011 PERT Conference Best Practice Presentation 13 Appendix I, DOE Directives

14 US Department of Energy 2011 PERT Conference Best Practice Presentation 14 Appendix I, ESH Standards

15 US Department of Energy 2011 PERT Conference Best Practice Presentation 15 LBNL CONTACT FOR QUESTIONS John O’Neill 1 Cyclotron Road, MS 71R0259 Berkeley, CA 94720 Tel: 510-486-7344 Fax: 510-486-4380 Email: LJOneill@lbl.gov


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