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Data Sharing to Support Enrollment and Improve Educational Outcomes of Youth in Foster Care Wayne Trigg – Education and Systems Consultant New York City.

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Presentation on theme: "Data Sharing to Support Enrollment and Improve Educational Outcomes of Youth in Foster Care Wayne Trigg – Education and Systems Consultant New York City."— Presentation transcript:

1 Data Sharing to Support Enrollment and Improve Educational Outcomes of Youth in Foster Care Wayne Trigg – Education and Systems Consultant New York City Department of Education

2 Evolution of the Data Exchange process ACS and NYC DOE Collaboration began after a series of high profile tragedies. In NY, both ACS and DOE report to the Mayor. February 1997 the DOE and ACS negotiated an MOU that initiated the process of sharing child specific information that would support the goals of each agency. December 2001 the MOU was updated and expanded to include the inter agency exchange on a semester basis of the relevant educational information for all school aged (New York citywide) matched Foster Care children. February 2008 the MOU was modified (Project School Success) allowing ACS Foster Care agencies online access to the ATS system if certain requirements and standards were met. ACS and the DOE exchanged data four times during the school year. Foster Care Agencies chose to participate in a pilot project with more frequent data exchanges.

3 Initial Barriers to Collaboration Issues regarding confidentiality of student and parent information; System compatibility issues between agencies; Developing and agreeing on the criteria used to identify and match student/client information between the systems; Establishing information exchange protocols across the participating agencies; Providing the technical means to access the information; Fostering a culture of common cause and addressing “turf” issues.

4 Matching Data at a minimum 3 items must match, before child identified Education’ ID # different Child’s name Child’s sex Child’s date of birth Birth parent’s name Child’s address Initial data issues: (Name spelling, Siblings) Date (mm/dd/yy) Street Address (Ave, St) Children’s Services’ ID # Child’s name Child’s sex Child’s date of birth Birth parent’s name Child’s address

5 Automate The Schools Data System The following illustrates the “Real Time” individual student ATS data (Automate The Schools Data System) that the New York City Administration for Children’s Services staff and the contracted ACS Foster Care agencies have access to at their remote locations. Each staff member is provided a unique ATS user ID and password to login.

6 Information in ATS Student’s Profile Student’s Immunization Record Student’s Most recent Exam Scores Student’s Credit Information Student’s Exam Scores by Year and Course Student’s Admission and Discharge History Student’s Special Education Data Student’s Disciplinary Action History Student’s Attendance History Student’s Current Attendance Record Student’s Complete Profile

7 07/10/07 A T S S I G N O N S C R E E N LB08410W 15:38:00 SOMF * **************************** ************ * **************************** ************ *** ***** ****** ***** **** **** *** ***** ****** ***** **** **** ***** *** ****** *** ***** **** ***** *** ****** *** ***** **** ******* * ****** * ****** * ******* * ****** * ****** * ** ****** ****** ********** ** ****** ****** ********** ** ****** ****** ************ ** ****** ****** ************ ** ****** ****** ************** ** ****** ****** ************** ** ****** ****** *********** ** ****** ****** *********** ******************* ****** ******* ******************* ****** ******* ** ****** ****** ****** ** ****** ****** ****** ** ****** ****** ***** ** ****** ****** ***** ** ******* ****** ** ***** ** ******* ****** ** ***** *** ********* ******** ** **** *** ********* ******** ** **** ***** ************ ************ ************* ***** ************ ************ ************* Enter your ATS USERID and PASSWORD and press RED ENTER for ATS; Enter your ATS USERID and PASSWORD and press RED ENTER for ATS; Press F10 for ATS Display, ATS Reports, ATS/SBMS, and WETU, or F3 to exit. Press F10 for ATS Display, ATS Reports, ATS/SBMS, and WETU, or F3 to exit. (your PASSWORD will not appear when you type it) (your PASSWORD will not appear when you type it) USERID ===> USERID ===> PASSWORD ===> PASSWORD ===> User name User Password

8 PROFILE New York City Public Schools :12:40 PROFILE New York City Public Schools :12:40 HELP0110 Search Main Menu JMARQUE HELP0110 Search Main Menu JMARQUE ==> ==> STUDENT ID: ________________ Enter either STUDENT ID and press Red Enter to continue Enter either STUDENT ID and press Red Enter to continue F1/ F2/ F3/Quit-return F4/ F5/ F6/ F1/ F2/ F3/Quit-return F4/ F5/ F6/ F7/ F8/ F9/Refresh F10/ F11/ F12/Exit F7/ F8/ F9/Refresh F10/ F11/ F12/Exit AFCA Application AFCA Application

9 PROFILE New York City Public Schools :17:01 PROFILE New York City Public Schools :17:01 HELP0250 Display Student And Adult JMARQUE HELP0250 Display Student And Adult JMARQUE ==> ==> STUDENT ID: ACP FLAG: Y STUDENT ID: ACP FLAG: Y LAST NAME: CONFIDE FIRST: JAZMIN MIDDLE: LAST NAME: CONFIDE FIRST: JAZMIN MIDDLE: DOB: 02 / 01 /89 SEX: F PROOF OF BIRTH: 1 CERT #: POB CODE: 88 DOB: 02 / 01 /89 SEX: F PROOF OF BIRTH: 1 CERT #: POB CODE: 88 HOUSE NO: 773 STREET: WEST 707 STREET APT NO: 57A HOUSE NO: 773 STREET: WEST 707 STREET APT NO: 57A CITY: NEW YORK STATE: NY ZIP: PHONE: CITY: NEW YORK STATE: NY ZIP: PHONE: ADULT: CONFIDE, MARGARITA BUSINESS PHONE: ADULT: CONFIDE, MARGARITA BUSINESS PHONE: RESIDE FLAG: Y AUTH CODE: 01 RELATION CODE: 14 RECORDS RECEIVED: RESIDE FLAG: Y AUTH CODE: 01 RELATION CODE: 14 RECORDS RECEIVED: BORO CODE: M HOME DIST: 03 ADDR STAT: V SSN: BORO CODE: M HOME DIST: 03 ADDR STAT: V SSN: GEO CODE: 88 MEAL CODE: HOUSING ST: IMMUN: E GEO CODE: 88 MEAL CODE: HOUSING ST: IMMUN: E HEALTH INS: HOME LANG: SP ETHNIC STATUS: 3 CITIZEN: HEALTH INS: HOME LANG: SP ETHNIC STATUS: 3 CITIZEN: ADMIT CODE: 50 ADMISSION DATE: 07/02/04 STATUS: D ADMIT REASON: ADMIT CODE: 50 ADMISSION DATE: 07/02/04 STATUS: D ADMIT REASON: DISC CODE: 26 DISCHARGE DATE: 07/01/07 ENTERED NYC SCHOOL SYS: 09/01/93 DISC CODE: 26 DISCHARGE DATE: 07/01/07 ENTERED NYC SCHOOL SYS: 09/01/93 SCHOOL LOCATION: BORO DIST SCHOOL GRADE GR LVL OFF CLASS SCHOOL LOCATION: BORO DIST SCHOOL GRADE GR LVL OFF CLASS CURRENT: M TA4 CURRENT: M TA4 PREVIOUS: M PREVIOUS: M LAST CHANGE DATE: 08/26/07 USERID: JMARQUE LAST CHANGE DATE: 08/26/07 USERID: JMARQUE F1/ F2/Immu F3/Quit-return F4/Exams F5/HS Crs F6/HS Xam F1/ F2/Immu F3/Quit-return F4/Exams F5/HS Crs F6/HS Xam F7/Adm/Dis F8/Sped F9/Susp Hist F10/Attd F11/Attd Hist F12/ Indic F7/Adm/Dis F8/Sped F9/Susp Hist F10/Attd F11/Attd Hist F12/ Indic Select the desired function key

10 PROFILE 08M409 New York City Public Schools :21:04 HLTH0110 Immunization Display JMARQUE ==> NAME: CONFIDE, JAZMIN DOB: 02/01/89 SEX: F STUDENT ID: DIST-B-SCHL: 08M409 AGE: 18 YR 7 MON 09 DAY GRD-LVL-CLS: AD1 ADMIT DTE: 07/02/07 (57) EXEMPT TYPE (1) (2) (3) (4) (5) CDE END DATE TYPE (1) (2) (3) (4) (5) CDE END DATE =========== ======== ======== ======== ======== ======== === ======== DPT/Dt/Td __ __ __ __ __ __ _ Tdap __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ Tdap __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ OPV (POLIO) __ __ __ __ __ __ _ MMR __ __ __ __ __ __ __ __ __ _ MEASLES __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ MEASLES __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ MUMPS __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ MUMPS __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ RUBELLA __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ RUBELLA __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ HBV SERIES __ __ __ __ __ __ _ VARICELLA __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ HIB: _ IMMUN STATUS: COMPLETE ACTION: Student has a COMPLETE immunization status. F1/Help F2/ F3/Quit-return F4/ F5/ F6/Tuber F7/ F8/ F9/ F10/ F11/ F12/Exit F2/Immu “F2/Immu” Screen

11 PROFILE: ATS NEW YORK CITY PUBLIC SCHOOLS DATE: 11/01/07 USER: JMARQUE () PAGE: 1 STUDENT'S EXAM SCORES NAME: CONFIDE, JAZMIN STUDENT ID: SS/ ALT TEST RAW PCT MID SRP/ --TEST--- ALT LNG/ TST ADMN TEST NAME LV F SCR ILE MIU NCE DECSN D SCH GD TEQ TRNS CAT WI 03 ELA ENG LANG ARTS Y SP 03 STM STATE MATH SP 03 PET SCI OBJECT SP 03 PET SOC STUD TOT Y SP 02 TEM TOTAL MATH Y SE SP 02 ELE TOTAL READING D SP 01 CTB TOTAL READING 16 F Y SP 01 TEM TOTAL MATH Y SE SP 01 ELE TOTAL READING C SP 00 CTB TOTAL READING 15 E > “F4/Exams” Screen

12 PROFILE 08-M-409 New York City Public Schools :21:04 VCRS0500 View Course Marks JMARQUE ==> PAGE 1 OF 8 STUDENT ID: NAME: CONFIDE, JAZMIN OFFICIAL CLASS: TA4 GRADE: 220 GRADE LEVEL: 12 CURRENT SCHOOL: 08M409 STATUS: ACTIVE ======================================================================= SUBJ LVL CRSE SEC DESCRIPTION SCHL YEAR TERM SCHOOL SCR P/F CRED EARNED H E8C 04 ENGLISH M P H GCP 02 COLLEGE PR M409 P P H GS4 02 COMMSER M409 NC H HPID 02 PROBLEM IN M P H H8 02 ECONOM M P H MI8 02 COLLEALG M P H PE8Q 01 PHYS ED M P H Y RESOU RM M P H E7C 05 ENGLISH M P H H6RS 01 GLB RSCH M P Use F2 to view course details. F1/Help F2/Select F3/Quit-return F4/ F5/ F6/ F7/ F8/Forward F9/ F10/By SubAreaF11/ F12/Exit “F5/HS Crs” Screen

13 PROFILE 08-M-409 New York City Public Schools :29:28 VEXM0600 View Exam Marks JMARQUE ==> PAGE 1 OF 2 STUDENT ID: NAME: CONFIDE, JAZMIN OFFICIAL CLASS: TA4 GRADE: 220 GRADE LEVEL: 12 CURRENT SCHOOL: 08M409 STATUS: ACTIVE ===================================================================== EXAM SECT DESCRIPTION SCHOOL YEAR TERM SCHOOL SCORE P/F EXRL 01 ENGLISH LANGU M409 ABS HXR$ 01 GLOBAL HISTOR M RCTG 01 RCT IN GLOBAL M409 ABS RCTG 01 RCT IN GLOBAL M625 EXRL 01 ENGLISH LANGU M409 ABS HXRA 02 U. S. HISTORY M RCTG 01 RCT IN GLOBAL M409 F F RCTH 01 RCT IN U. S M409 F F RCTW 00 RCT IN WRITIN M409 P P EXRL 03 ENGLISH LANGU M Use F2 to view exam details F1/Help F2/Select F3/Quit-return F4/ F5/ F6/ F7/ F8/Forward F9/ F10/ F11/ F12/Exit “F6/HS Xam” Screen

14 PROFILE 08M409 New York City Public Schools :33:34 PROFILE 08M409 New York City Public Schools :33:34 BIOG0310 Admission And Discharge History JMARQUE BIOG0310 Admission And Discharge History JMARQUE ==> PAGE 1 OF 1 ==> PAGE 1 OF 1 NAME: CONFIDE, JAZMIN DOB: 02/01/89 SEX: M STUDENT ID: NAME: CONFIDE, JAZMIN DOB: 02/01/89 SEX: M STUDENT ID: D-B-SCH: 08-M-409 GRD-LV-CLS: AD1 D-B-SCH: 08-M-409 GRD-LV-CLS: AD ADMIT DISCHARGE ---- BORO LAST LAST ADMIT DISCHARGE ---- BORO LAST LAST REAS GEO GEO DISTRICT GRADE CLASS DISC REAS GEO GEO DISTRICT GRADE CLASS DISC S DATE / CDE CDE CDE DATE / CODE CDE SCHOOL CODE CODE CONF S DATE / CDE CDE CDE DATE / CODE CDE SCHOOL CODE CODE CONF ====================================================================== ====================================================================== A 07/02/07 57 DR M AD1 A 07/02/07 57 DR M AD1 D 07/02/04 57 DR 07/02/07 00 M Y D 07/02/04 57 DR 07/02/07 00 M Y * 09/07/00 58 DR 07/02/04 00 M * 09/07/00 58 DR 07/02/04 00 M * Previous student enrollment - use function keys for other history * Previous student enrollment - use function keys for other history F1/Help F2/ F3/Quit-return F4/ F5/ F6/ F1/Help F2/ F3/Quit-return F4/ F5/ F6/ F7/ F8/ F9/ F10/ F11/ F12/Exit F7/ F8/ F9/ F10/ F11/ F12/Exit F7/Adm/Dis “F7/Adm/Dis” Screen

15 PROFILE 08-M-409 New York City Public Schools :35:50 PROFILE 08-M-409 New York City Public Schools :35:50 BIOG0010 Special Education Data JMARQUE BIOG0010 Special Education Data JMARQUE ==> ==> STUDENT ID: Name: CONFIDE, JAZMIN Sex: M DOB: 12/28/92 STUDENT ID: Name: CONFIDE, JAZMIN Sex: M DOB: 12/28/92 School : 08M409 Grade: 220 Level: 12 Off Cl: AD1 ATS CAP Class: School : 08M409 Grade: 220 Level: 12 Off Cl: AD1 ATS CAP Class: CAP Data as of : 09/09/07 First Attend Date : CAP Data as of : 09/09/07 First Attend Date : Conference Date : 05/21/07 CAP Authorize Date: 09/04/07 Conference Date : 05/21/07 CAP Authorize Date: 09/04/07 CAP Discharge Date: CAP Discharge Date: Program Recommendation: TT TEAM TEACHING Program Recommendation: TT TEAM TEACHING Service Category : TT COLLABORATIVE TEAM TEACHING Service Category : TT COLLABORATIVE TEAM TEACHING Periods per Week : 00 FULL TIME Periods per Week : 00 FULL TIME Disability : LD LEARNING DISABLED Disability : LD LEARNING DISABLED Testing Modifications : 1 TIME LIMIT EXTENDED OR WAIVED Testing Modifications : 1 TIME LIMIT EXTENDED OR WAIVED 2 EXAM ADMINISTERED IN SPECIAL LOCATION 2 EXAM ADMINISTERED IN SPECIAL LOCATION F1/Help F2/ F3/Quit-return F4/ F5/Print F6/ F1/Help F2/ F3/Quit-return F4/ F5/Print F6/ F7/Back F8/Forw F9/Refresh F10/ F11/ F12/Exit F7/Back F8/Forw F9/Refresh F10/ F11/ F12/Exit “F8/Sped” Screen

16 PROFILE 08-M-409 New York City Public Schools :40:39 PROFILE 08-M-409 New York City Public Schools :40:39 BIOG0903 Disciplinary Action History JMARQUE BIOG0903 Disciplinary Action History JMARQUE ==> PAGE: 0/0 ==> PAGE: 0/0 STUDENT ID: NAME: CONFIDE, JAZMIN STUDENT ID: NAME: CONFIDE, JAZMIN S E INFR DISPL START DAYS AND E INFR DISPL START DAYS AND L DATE AUTH ACTION DATE DURATION I NFRACTION - CODES L DATE AUTH ACTION DATE DURATION I NFRACTION - CODES =============================================================== =============================================================== Student has no disciplinary action Student has no disciplinary action F1/Help F2/Select F3/Quit-return F4/ F5/ F6/ F1/Help F2/Select F3/Quit-return F4/ F5/ F6/ F7/ F8/ F9/ F10/ F11/ F12/Exit F7/ F8/ F9/ F10/ F11/ F12/Exit “F9/Susp Hist” Screen

17 DISA0110 Student Attendance Display Screen JMARQUE2 ==> SCHOOL NUM: 409 OFF. CLASS: 220 ADMIT DATE: 07/02/04 STUDENT ID: GRADE: 120 DISCH DATE: STDNT NAME: CONFIDE, JAZMIN ROOM: 207 STATUS : A ATTD ATTD ATTD MM/DD AM PM MM/DD AM PM MM/DD AM PM ===== == == ===== == == ===== == == 09/05 P P 09/18 P P 09/30 L P 09/06 P P 09/19 A A 09/09 P P 09/20 L P 09/10 L P 09/23 L P 09/11 A A 09/24 A A 09/12 L P 09/25 L P 09/13 L P 09/26 L P 09/17 P P 09/27 L P NS - not scanned, NA - not applicable F1/Help F2/ F3/Quit-return F4/ F5/ F6/ F7/ F8/Next mon F9/ F10/ F11/ F12/Exit “F10/Attd” Screen

18 PROFILE 08-M-409 New York City Public Schools :42:57 BIOG0335 Attendance History Inquiry JMARQUE2 ==> PAGE 1 OF 2 NAME: CONFIDE, JAZMIN DOB: 02/01/89 SEX: F STUDENT ID: D-B-SCH: 08-M-409 GRD-LV-CLS: TA4 BORO SCHOOL FULL DAYS HALF DAYS PCT TIMES DISTRICT LAST YEAR TERM PRES ABS DAYS ENROLL ATTD LATE CUT SCHOOL GRADE ======================================================================== 06 FALL M SPRING M FALL M SPRING M FALL M SPRING M FALL M SPRING M FALL M SPRING M * Most current attd listed first F1/Help F2/ F3/Quit-return F4/ F5/ F6/ F7/ F8/Forw F9/ F10/ F11/ F12/Exit “F11/Attd Hist” Screen

19 PROFILE New York City Public Schools :44:55 PROFILE New York City Public Schools :44:55 BIOG0260 Display Student JMARQUE BIOG0260 Display Student JMARQUE ==> ==> NAME: CONFIDE, JAZMIN DOB: 02/01/89 SEX: F STUDENT ID: NAME: CONFIDE, JAZMIN DOB: 02/01/89 SEX: F STUDENT ID: AIS SERVICES AIS SERVICES _ BILINGUAL _ ESL Y LEP _ SPEC ED _ MAINSTRM _ RES ROOM _ ADD'L RS _ COUNSEL _ SPCH SVC _ CTT PART _ SETSS F1/Help F2/ F3/Quit-return F4/ F5/Comments F6/ F1/Help F2/ F3/Quit-return F4/ F5/Comments F6/ F7/ F8/ F9/ F10/ F11/ F12/Exit F7/ F8/ F9/ F10/ F11/ F12/Exit _ FOSTR HOME _ TEMP HOUS U HEALTH INS _ GIFTED _ REL TIME _ EXTEND DAY _ CHAP 53 _ PLUS PROG _SUMM SCHL 1 MEAL CODE M ELA ELIG _ ELA PART M MATH ELIG _ MATH PART _ SCI PART _ SS PART _ SUPP SVC _ ELA AT RISK _ CELL PH XMT _ BESIS ST _ TEST MOD _ SCHOOL A _ SCHOOL B _ SCHOOL C _ DIST A _ DIST B _ DIST C _ 407 FLAG _ ONGNG SVC _ SECT 504 _ SL COMM _GR9 ENTRY _ AVID _ POST GRD PL 8 YTD ATTEND _ ELA PROF _ MATH PROF U HEALTH ALRT FUT EX INST _ PREP ACAD “F12/Indic” Screen

20 Contact Information Wayne Trigg Education and Systems Consultant (718)

21 Any Questions ???


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