Presentation on theme: "ISyE Freshman Advisement"— Presentation transcript:
1 ISyE Freshman Advisement Fall 2014Please note: all links are in green
2 Our Responsibility as Advisors Our goal is to provide a supportive environment and a platform for you to foster self-understanding and self-acceptance throughout your experience at Georgia Tech. We area available to:Help students create long term schedulesMentor students personally and academicallyAssist students in identifying educational plansHelp students understand policies, procedures, and programsGuide students to the available resourcesPromote:Self-startersIndependenceHigh retention rateWell beingPlease see the advisor who advises your part of the alphabet.Stacey Gangloff: A-LFran Buser:M-Z
3 Your Responsibility as a Student Take ownership of your educationCheck your Georgia Tech EVERY DAYCome to mandatory advisement sessions/appointmentsResearch and utilize available resourcesKnow ISYE registration procedures, policies and deadlinesCheck Degree Works at least once a semesterKnow the curriculum requirementsSeek guidance when you need it, BEFORE deadlinesUse common courtesy and respectStudent’s responsibilities regarding notifications:Common courtesy: Such as canceling appointments as soon as you know you can no longer come.
4 Annual Academic Advising Meetings Sophomore (30-60 credits):Group Advising Session: REQUIREDIndividual Advisement Appointment: RECOMMENDEDJuniors (61-90 credits):Individual Advisement Appointment: REQUIREDIndividual Career Appointment: REQUIREDSeniors (91+ credits):Degree Works Workshop: RECOMMENDEDIndividual Appointment: Strongly RECOMMENDEDPenalty for not fulfilling Mandatory Meetings:A hold will be placed on your registration during Phase II and will not be lifted until the final 4 days of registration.You will receive s regarding all of these meetings. Therefore it is important to check your often.ISyE freshman, sophomores and seniors are encouraged to make an appointment and visit their academic advisor at least once a year.
5 How To Reach usThere are several ways to reach us. Please read over the next few slides carefully for information on how to reach out.
6 * To make an appointment, please do not email We encourage you to make an appointment with us through our appointment website: https://schedule.advising.gatech.edu/* To make an appointment, please do notSelect the advisor who has your part of the alphabet. You can make appointments for 15 minutes or 30 minutes.Wednesdays are reserved for Juniors ONLY. Please select a time Monday, Tuesday or Friday. Please note that during registration (Phase I and Phase II), you will not be able to make an appointment and must come to walk-in hours.
7 Walk-In Thursdays Hours: 9:30-11:30am 1:30-3:30pm Use walk-in hours when you have quick advising questions or when you are not able to get on our schedule.Location: Academic Office, Groseclose BuildingDuring registration, our office will be doing ONLY walk-in hours. You will be able to find the extended walk-in hours schedule online.New to ISYE: Karen Houston, Career Development Advisor, will be available on Thursdays from 1:30pm to 3:30 pm in ISyE's Academic Office to see students who have questions about internships, co-ops, and full-time positions as well as assist students with resumes and cover letters.
8 Email an Advisor firstname.lastname@example.org Stacey Gangloff (A-L)Fran Buser (M-Z)Please be sure to just ONE advisor (your own). ing multiple advisors can cause a delay. During registration time, please allow at least 24 hours for your to be answered.Use if you are away on co-op/internship and cannot easily come in.Use your GT address, include your GT ID number in the text and check your GT every day.
9 Making the most of your degree Clubs/LeadershipAcademic AssistanceStudy AbroadWorkAt Georgia Tech, we strongly encourage students to do more than just attend courses. As a student you should be getting involved and use available resources to better yourself academically, socially and professionally.Undergraduate ResearchMinors
10 Academic Assistance Center for Academic Success: Clough 283 1-1 Tutoring (Must make appointment)ISYE, math, engineering electives, physics, psychology, SpanishPLUS SessionsCALC, differential equations, ISYE 2027, physicsLearning assistance program (LAP) in residence hallsOMED educational servicesCommunication Center: Clough 447Written projectsLab reportsIndividual and group presentationsResumes and cover lettersAppointments and walk-ins acceptedISYE communication specialists are a resource for students who are writing their proposals and final reports for senior design.There are also several other tutoring services offered on campus such as Georgia Tech OMED and the Learning Assistance Program. You can find more information about these resources here:Please note that these services are free, however, missing an appointment may lead to a charge on your account.Many students do not look for academic help because they feel that they should be able to handle courses on their own. We urge you to not follow this mindset and use any and all academic resources available to you.
11 Clubs/LeadershipIIE: Institute Of Industrial Engineers; Student ChapterGT Alpha Pi Mu: ISyE Honor Society(invitation only)Hundreds Of Organizations on campus:Campus Recreation Sports Clubs:Club or organizations are available for nearly every interest you may have. We encourage you to step out of your comfort zone, meet people with similar interests as well as different backgrounds than yourself. Take all experiences as an opportunity to network with fellow classmates.Join three clubs your freshman year:Something that interests youSomething that you don’t know anything aboutSomething to develop your academic or professional skillset
12 Minors Many ISyE students choose to minor in another discipline Typically credit hoursYou cannot count a course as both a minor requirement and a major requirement (only exception is free elective hours)Popular minors:Computer scienceEngineering and BusinessEconomicsForeign languagePopular Certificate: FinanceGenerally it will take you longer to graduate if you choose to minor.You are required to take 11 free elective credits and you can use minor courses to fulfill this requirement.
13 Work Experience Co-Op vs Internship Work Abroad:Where to get career advice:C2D2: Center for Career Discovery and Development,Location: Bill Moore Student Success CenterLog onto Career Buzz: https://gatech-csm.symplicity.com/students/Begin with online orientationKaren Houston: Career Development Advisor,Walk-in hours in ISYE Academic Office: Thursdays 1:30-3:30Can also schedule to meet her at C2D2 officeCareer advisors: Mandatory meeting junior year, optional other yearsMake an appointment with them through the GT scheduler: https://schedule.advising.gatech.edu/Andrea Laliberte (A-L)Ron Johnson (M-Z)Look here for additional information on co-ops, internships and more:Co-op is designated on diploma.Co-op is three semesters in length (generally every other semester). Co-op---Classes---co-op----Classes. With co-op you stay with the same company.Job Postings: T-SquareFor job placement postings, you can join "IE Job Placement" on T-Square and access IE jobs, internships, co-op positions and announcements.To join T-Square:Log into BuzzportSelect T-Square from top tool barClick on Membership (under the preferences tool bar)Click on Joinable SitesSearch for "IE Job Placement"
14 Study Abroad ISYE popular/ programs: GT Lorraine Beijing-Singapore programInternational Plan Designation:Other study abroad/exchange programs (not ISyE specific):Final 36 credit hours must be taken at Georgia Tech(or program affiliated school)Beijing- Singapore:Oxford:GT Lorraine:Start planning early as each program has different pre-req requirements and offers different courses. For example, the GT Lorraine program generally gives students credits towards humanities, CS, engineering electives and IE courses. If you know in advance that you would like to go to GT Lorraine you will want to wait to fulfill these requirements.Study Abroad Fair: October 2nd
15 Undergraduate Research http://www. isye. gatech Independent research working with a professorPossible fellowship or scholarship opportunitiesThe Summer Undergraduate Research Fellowship ProgramSURE: The Summer Undergraduate Research in Engineering/Science Program at GTWomen, Science, and Technology….and more!Research is very important while getting your bachelors degree if you are considering graduate school and PHD programs in your futureThere are also several school-wide research opportunities. Please see here:
16 In addition, Successful students…. Plan aheadDisplay professionalismUse library as a resourceTreat school like a professional jobProfessionalism: s, Facebook, twitter, etcPlan ahead: For example, making sure that you take 4 of the 6 concentration courses BEFORE senior designLibrary: Use supplemental textbooks, Schaum’s outlines and subject librarian as a resourceGo to office hours
17 How to prepare for spring 2015 There are several ways to reach us. Please read over the next few slides carefully for information on how to reach out.
18 Look Up Curriculum Requirements on ISyE Website The ISYE website is one of the best tools in understanding what courses make up the curriculum. Be sure to look at the lists of courses that count as your Global Perspective, Page 1 vs Page 2 Engineering Elective, environmental requirement, etc.
19 Curriculum Rules To Know To Graduate:Must complete all of the following components:Global Perspective (ex: INTA 2100)Environmental Requirement (ex: EAS 1600)Board of Regents Social Science (ex: HIST 2111)Ethics (You will have this completed through Psyc 1101)Must have a C or better in any Math Course (ex MATH 2401)Must complete 9 engineering elective creditsSix credits must be from page 1Three credits can be from page 1 or page 2See here:You are encouraged to declare your concentration Junior year
20 Curriculum Rules To Know (Cont) CS 1301: Take in spring if possible“Freshman Forgiveness”- Grade Substitution:Do Not take courses designated as “too similar”Pass/Fail:You can not get credit for both INTA 1200 and POL There are other examples of taking courses too similar, such as MGT 3000 and ACCT 2101.You can only take free electives, social sciences and humanities pass/fail. For more information on this, go to the ISyE website:
21 Complete Your Advisement Sheet When making an appointment, please complete this form and bring it with you. You will review it with your advisor during the meeting.Advisement sheets helps you plan for: degree requirements, upcoming summer and work/study abroad experience. It also asks you to identify current goals.
22 Review Your Flow Chart Found on ISYE website: ademics/undergraduate/cours es/The point of this slide is to help you recognize where the flow chart is located. When pulling up the flow chart, please make sure to select the appropriate catalog year. Past catalog years may have different requirements than others. Be sure to also select the concentration you are most interested in. When looking at the flow chart, read the text on the far right side. This information is very important to know when selecting courses.
24 Concentration NameConcentration DEPTH classesConcentration BREADTH classes(A)Supply Chain EngineeringA LogisticsA ManufacturingA3. One of:a Adv Logistics*b Adv Manufacturing*Three courses take from the [DEPTH] of at least two concentrations (B), (C), and (D)(B)Quality and StatisticsB Quality ControlB Regression & ForecastingB3. One of:a. CS 4641 Machine Learningb. Math 4262Three courses take from the [DEPTH] of at least two concentrations (A), (C), and (D)(C)Economic and Financial SystemsC Supply Chain EconomicsC Capital Investment AnalysisC3. One of:a. Econ 3150 Econ & Fin Modb. Mgt 3078 Fin & Investmentsc. Econ Industrial Organizationd. Econ 4350 Intl EconThree courses take from the [DEPTH] of at least two concentrations (A), (B), and (D)(D)Operations ResearchD Adv Optimization*D Adv Simulation**D Adv Stochastics*Three courses take from the [DEPTH] of at least two concentrations (A), (B), and (C)(E)General ISyEOne of:4111 Adv Logistics*4803 Adv Manufacturing*4311 Capital Investment Analysis*4133 Adv Optimization*4232 Adv Stochastics*E LogisticsE ManufacturingE Quality ControlE Reg & Forecast*E Supply Chain EconomicsISyE Requirements (all concentrations)ISyE ProbabilityISyE 2028 StatisticsISyE 3025 Eng EconomyISyE 3044 SimulationISyE 3133 Eng OptimizationISyE 3232 Stoch Mfg & Svc SysISyE 4106 Senior DesignDirections to declare your concentration are here:After you declare, you should see it reflected on degree works within the week.* Graduate Course Option: Please see:Undergraduate students taking graduate-level courses and NOT applying course(s) toward Masters must have a cumulative GPA of Allowable substitutions are: ISyE 6203 for Advanced Logistics, ISyE 6201 or ISyE 6202 for Advanced Manufacturing, ISyE 6669 for Advanced Optimization, ISyE 6644 for Advanced Simulation, ISyE 6650 for Advanced Stochastics, ISyE 6225 for Advanced EDA, and ISyE 6414 for Regression and Forecasting. Math 3012 Applied Combinatorics as the third OR Concentration depth class. The Associate Chair for Undergraduate Programs may allow additional substitutions as appropriate.ISyE 4009 Human-Integrated system may be used as an Breadth Elective in any concentration. We do not offer the course but students can take the course elsewhere to transfer back.
25 Review your Degree Works Found on Buzzport: https://buzzport.g atech.edu/cp/ho me/displayloginDegree Works is extremely important as this is what Registrar uses to determine whether or not you will be graduating. Check your degree works at least once a semester as it will tell you your current GPA, catalog year, missing requirements and the number of credits you have overall.
26 Degree Works Errors? Let your advisor know Degree Works is still a work in progress and it is not uncommon for a course to not appear in the correct place. If you see issues with your degree works or have questions, we encourage you let us know. Please note however, that we can not make a change on degree works for a course that is currently in progress. Please reach out after the course is completed and you have received a letter grade.Examples of Degree Works Errors:ISYE 3833 went to “Fall Through Courses”Engineering elective went to free electivesDegree Works Errors?Let your advisor know
27 Registrar Office is located at Tech Tower Registration
28 Important Registration Dates October 10thIndividual Course Withdrawal DeadlineGrade Mode Change DeadlineOctober 16thSpring 2015 Course Schedule Available OnlineOctober 24thReceive Phase I Time TicketPlease see registrar academic calendar:
29 Important Registration Dates October 27th - November 14thPhase I RegistrationDecember 19thReceive Phase II Time TicketJanuary 2nd- January 9thPhase II RegistrationPlease see registrar academic calendar:
30 Looking Up Spring 2015 Courses Oct 16Looking Up Spring 2015 CoursesTo look up courses, log into Buzzport and then select “Schedule of Classes”. Select term and then search courses by their department, instructor or attribute.Be sure to write down the CRN number for the course you want to take. This will be helpful when registering.
31 Courseoff https://gatech.courseoff.com/workspace Courseoff is a great tool that will help you to map out your schedule each semester. All of the courses offered are programmed into the site and you simply select which courses you wish to take and the program will create your weekly schedule for you. Pre-requisite requirements are not listed on Courseoff.
32 Time Tickets Oct 24 Time slot to register View your Time Ticket information by following the directions below:Log into BuzzportOn the Home tab locate the "REGISTRATION AND STUDENT SERVICES" channelSelect the "Registration - OSCAR" linkSelect "Student Services & Financial Aid"Select "Registration"Select "Term"Select "Registration status"For more information, go to:
33 Check For Holds All holds MUST be cleared prior to registration: Campus departments can place a hold on your account that will prevent adding and dropping coursesThe hold can ONLY be removed by the department that administered the hold.The most common holds include those through:your major schoolhousingbursarstudent health servicesShould check this before registration. Instructions on how to look up your hold are here:Should look like this
34 Registration Procedure Log into BuzzportOn the Home tab locate the "REGISTRATION AND STUDENT SERVICES" channelSelect the "Registration - OSCAR" linkSelect "Student Services & Financial Aid"Select "Registration"Select "Term"Select "Add/Drop Classes"Oct 27For Video’s on the registration process, please see here:
35 When you register, you will see the sections listed When you register, you will see the sections listed. Be sure to look at the day and time the course is offered as well as how many seats are remaining.
36 WaitlistsIf the course has closed and reached full capacity, you must join the waitlist.Do not drop a course before you know that you are able to register for an alternate course:Courses may appear to have a spot open when they do not. You must look to see if anyone is on the wait list.First come first served basisCheck your VERY often if you are on the wait listYou will have a 12 hour window of time to register for the courseCourses from other Departments are not managed through ISyE so they may not use wait lists. Check each Department’s policy here :http://www.registrar.gatech.edu/registration/oprequest.phpFor more information on wait lists, see here:
37 You will receive an email if you are allowed to enter the course You will receive an if you are allowed to enter the course. You will only have a 12 hour time window to register so be sure to check your OFTEN during this period. If you miss your time window, you will have to re-add yourself to the wait list.
39 Dropping A CourseDrop a course before the last day of Phase II registration to avoid receiving a “W” on your transcript.Be sure to select “course drop by student” and not “withdraw from school”.If you are on academic probation or coming back after being academically dismissed, speak to Stacey Gangloff before dropping any courses that were agreed upon during your advisement meeting and/or appear on academic contract.
40 Registration Errors Common Errors: Major Restriction Class Restriction Closed SectionClosed- Waitlist FullTime ConflictSee link for a full list of registration restriction errors and a description/solution to each one. Many departments put a major restriction on their course until the end of the registration period (ex: courses ISYE students wish to take as engineering electives). This may effect some of you looking to take upper level courses. If you receive this error, contact the Department offering the course to find out if/when the restriction will be lifted.
41 All of the courses that you have successfully registered for will be listed as “Registered” with the date. After this point, there are no further actions to take to ensure that you are registered for the course.Should look like this
42 Other things to know No advisement appointments during registration. Use extended walk-in hoursAllow 24 hours for to be answered.For non-ISyE courses, see here for their rules:Be flexible with your schedule, have a Plan A and Plan B.Extended walk-in hours will be posted on ISyE website on the “Registration” page.
43 Index Cards QuestionsPlease write down any questions that you may have on the index cards. We will collect them and send everyone a group with answers to your questions. If you are looking at this presentation online an have questions, please contact Stacey Gangloff at