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SOAP Workshop Oct 30 th - 6:00 EEP 253 SOAP Applications, Budgeting, Details, and Important Dates.

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Presentation on theme: "SOAP Workshop Oct 30 th - 6:00 EEP 253 SOAP Applications, Budgeting, Details, and Important Dates."— Presentation transcript:

1 SOAP Workshop Oct 30 th - 6:00 EEP 253 SOAP Applications, Budgeting, Details, and Important Dates

2 About Us Purpose To distribute funds from the Student Association Senate, Foundation, and other resources to registered student organizations at the South Dakota School of Mines and Technology. Funding Process 1 → Workshops 2 → Submit a Budget 3 → Presentation 4 → Keep accurate records

3 Fund Restrictions SOAP funds CANNOT be used for the following Religious or political organizations Officer or member salaries Organizations with closed or limited memberships Other Restrictions Clothing Purchases – SOAP funds can be used to fund a maximum of 50% of clothing purchases Travel Expenses – All travel expenses are reimbursed at state rate Food – Food may only be purchased for recruitment/recognition events.

4 New Student Organizations Fill out a paper application available on the Student Association website. Submit a Paper Copy and one to

5 Existing Student Organization FY13 SOAP Application Members and Member Activity Current Account Balances Fundraising Current Budget (July 2012-June 2013) Projected Budget (July 2013-June 2014) Total Request

6 Presentations Dress Up! Tell us what your organization does and how it benefits the school. Make a Power Point! Have someone who knows your budget present (Current and Projected) DO NOT include the budget on your power point! INCLUDE fundraising!

7 Presentations Cont…. Community Presentation Format You present in front of your peers Presentation Length of Presentation – 5 min. Questions from SOAP Com. – 5 min. Questions from other orgs. – 5 min.

8 Spending SOAP Funds: General Guidelines $0-$50 – Petty Cash/Cashiers Office $50-$300 – Check Request $300+ – Purchase Order Note: Check Requests and Purchase Orders will be taken care of by the business office for SOAP funding and the Foundation for Foundation Account funds More Info ices/purchasing/ ices/purchasing/

9 Important Dates to Remember! Workshops: If you’re here, this step is DONE! Last Day for Budget Submittal: No later than 4:00 pm Friday, Nov. 30 th Last Day for Review: No later than 4:00 pm Friday, Dec. 7 th SOAP Presentation Dates: Jan 26 th - 27 th – see web for details

10 QUESTIONS?


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