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Sealed Bidding Process Map – Part 14 (1 of 3) Review Market Research Acquisition is above the SAT and meets the requirements of FAR 6.401 and FAR 14.103-1.

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Presentation on theme: "Sealed Bidding Process Map – Part 14 (1 of 3) Review Market Research Acquisition is above the SAT and meets the requirements of FAR 6.401 and FAR 14.103-1."— Presentation transcript:

1 Sealed Bidding Process Map – Part 14 (1 of 3) Review Market Research Acquisition is above the SAT and meets the requirements of FAR and FAR FAR FAR Will this follow the two- step process for sealed bid IAW FAR 14.5? Prepare the Invitation for Bids (IFB) per FAR Go to Map 2 Sealed Bidding Go to Special Step 1 Sub - process Yes Return from Step 1 Sub- process and Conduct Step 2 in accordance with the following steps No If not using the combined synopsis solicitation at FAR , synopsis required by FAR 5.2 may be developed, reviewed, approved and issued prior to final solicitation approval Finalize solicitation per FAR and other applicable guidance in FAR 14 or agency policy and prepare for required reviews and issuanceFAR Obtain required solicitation reviews and approvals in accordance with agency procedure: NOAA AGO Handbook Issue the IFB per FAR FAR Retain a record of the IFB per FAR FAR When applicable, hold pre-bid conference IAW FAR FAR When applicable, amend the IFB per FAR FAR Will the IFB be cancelled prior to bid opening? Yes Follow procedures at FAR FAR No THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy. Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer

2 Sealed Bidding Process Map – Part 14 (2 of 3) Open Bids per FAR From Map 1 Sealed Bidding Receive bids in accordance with solicitation provisions and FAR FAR Record Bids per FAR Follow requirements at FAR Is the invitation going to be cancelled? Yes Must bid(s) be rejected per FAR ? Yes No Reject bid(s) per FAR Review Bid for responsiveness and mistakes Is there a minor informality or irregularity in bid(s)? No Yes Follow procedures at FAR No Was/were bid(s) submitted electronically and unreadable? Yes Follow procedures at FAR No Is there a mistake in bid(s)? Follow procedures at FAR Yes Go to Map 3 Sealed Bidding THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy. Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer

3 Sealed Bidding Process Map – Part 14 (3 of 3) Prepare Award in C* and prepare Award Documentation (as applicable from FAR , CAR, CAM, NOAA Handbook and local policy) for reviewFAR From Map 2 Sealed Bidding Obtain required award reviews and approvals in accordance with agency procedure: NOAA AGO Handbook Sign Award and create administrative record of award obligation in C* FPDS Entry (obtain review and approval when required by local policy) Issue required post award notices per FAR and Congressional and Public Affairs in accordance with agency procedure at NOAA AGO HandbookFAR NOAA AGO Handbook When applicable, handle post-award protest per FAR and FAR Part FAR Part 33.1 Map to APG Post Award Follow award criteria in solicitation and at FAR for selection of the responsive, responsible bidder that is advantageous for price and price related factorsFAR THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy. Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer

4 Sealed Bidding Process Map – Part 14 (Special Sub- Process for Step 1 in 2-Step Sealed Bidding) Sealed- Bidding Map 1 of 3 Obtain required solicitation reviews and approvals in accordance with agency procedure: NOAA AGO Handbook Prepare Step 1 Request for Technical Proposals per FAR 14.5 and agency procedureFAR 14.5 Evaluate Step 1 Technical Proposals in accordance with solicitation criteria and FAR (e). FAR (e). Synopsize Request for Technical Proposals per FAR Part 5 and FAR FAR Part 5 FAR Receive Step 1 Technical proposals in accordance with solicitation provisions and FAR (c)FAR (c) Are there sufficient acceptable proposals to ensure adequate price competition in Step 2? Obtain any required reviews prior to obtaining clarifications or opening discussions (accordance with agency procedure: NOAA AGO HandbookNOAA AGO Handbook) No Request clarifications or proposal revisions Evaluate clarified and/or revised Step 1 Technical Proposals in accordance with solicitation criteria and FAR (e). FAR (e). Yes Proceed to Step 2 (Return to Sealed Bidding Map 1 of 3) Are there sufficient acceptable proposals to ensure adequate price competition in Step 2? Yes Proceed to Step 2 (Return to Sealed Bidding Map 1 of 3) Discontinue 2-step sealed bidding or continue by negotiation (SEE FAR (i))FAR (i) THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy. Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer


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