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6th Consortium meeting, Aveiro, 8-9 November, 2005 Project Status Update Carlos Díaz, FIMIM.

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Presentation on theme: "6th Consortium meeting, Aveiro, 8-9 November, 2005 Project Status Update Carlos Díaz, FIMIM."— Presentation transcript:

1 6th Consortium meeting, Aveiro, 8-9 November, 2005 Project Status Update Carlos Díaz, FIMIM

2 6th Consortium meeting, Aveiro, 8-9 November, th CM Status as of last meeting Coord. & manag. Pilot evaluation guidelines Development/extension of tools Implementation of Action Plan Publication of SOA Publication of SOA Implementation of Work plans Selected developments D11 D14 D13 D10D12D15 D18 D19 D16 D17 Validation of conclusions by all Specific actions for gender equity, links with other NoEs, indicators Reinforced cooperation within and between pilots Outreach plan Multilingual thesauri?

3 6th Consortium meeting, Aveiro, 8-9 November, th CM Current project status Coord. & manag. Pilot evaluation guidelines Development/extension of tools Implementation of Action Plan Publication of SOA Publication of SOA Implementation of Work plans Selected developments D11 D14 D13 D10D12D15 D18 D19 D16 D17 Validation of conclusions by all Specific actions for gender equity, links with other NoEs, indicators Reinforced cooperation within and between pilots Outreach plan Multilingual thesauri?

4 6th Consortium meeting, Aveiro, 8-9 November, 2005 Regarding deliverables...

5 6th Consortium meeting, Aveiro, 8-9 November, 2005 Annual Technical Review #1: Brussels, 16 March, 2005 Recommendations: o Ensure a more balanced participation of partners in the Network in strategic planning (WP2 & WP3 biased towards Spain, unbalanced participation in surveys  thorough validation process needed to ensure endorsement by all participants). o Indicate explicitly progress on every individual milestone of the DoW. o Provide explicit networking progress assessment in the next reporting period based on benchmarking indicators, particularly on collaborative activities (and integration). Provide due justification of any deviations in costs and efforts and assure that the intensity of participation for the remaining period will be sustained. o Propose specific actions in favour of gender equity and assess their impact. Establish links with other FP6 relevant projects, like SEMANTICMINING and BIOPATTERN. o Develop an outreach plan to ensure that future results will target important audiences, like clinicians, regulatory authorities and the public. o Consider multilingual approach to the different thesauri developed in the consortium o Pilots acknowledged as ‘cornerstone’, but no specific comments made and not mentioned in achievements. “Reinforcement of collaboration in and between pilots requires special attention”. Regarding review recommendations...

6 6th Consortium meeting, Aveiro, 8-9 November, 2005 Results officially delivered: D10: Quarterly management report (without efforts) Other results (visible): First INFOBIOMED Training Challenge Web site, BMI gateway - continuously updated MBS prototype Final versions of SoA reports for WP4 and WP5 Several dissemination activities, initial concertation activities with other NoEs Other results, visibility/completion pending: Prototype of training database & thesaurus Newsletter Generic developments by individual partners for WP4, WP5 Progress on pilots Specific contributions from WP4 and WP5 to pilots Project status update: Results in period

7 6th Consortium meeting, Aveiro, 8-9 November, 2005 All of this indicates a low level of activity during the last 6 months Failure to deliver results Failure to make results visible Failure to consider review recommendations Failure to communicate Problems in reporting work and estimating efforts BUT: The most difficult, initial phase has been overcome - teams are ‘normalised’ There is a huge potential for the project to make a difference in the BMI area There is a huge potential for meaningful scientific results There are specific work plans for most activities Cash-flow problems will now be solved (payment from EC has arrived!) The project needs now a strong push to recover delays and be on track again Current situation

8 6th Consortium meeting, Aveiro, 8-9 November, 2005 Problems in reporting efforts Effort figures may not correspond to work reported Trend towards overestimation due to finances Trend towards overestimation for some academic organisations Lack of visibility of results, lack of details in reporting Lack of experience in estimating efforts: errors in reporting Create delays in management reports Create huge distortions at the Consortium level Create distortions at the financial level 345 pm reported in year 1

9 6th Consortium meeting, Aveiro, 8-9 November, 2005 Financial status DO WE NEED A CHANGE OF PARADIGM? Two options: Continue with dependency of effort figures reported and planned Depends on correct and timely effort estimation, both for actual and planned figures May lead to temporarily uneven budget distribution among partners Theoretically makes work and money received more correlated Difficult to follow-up, generates overhead Return to calculation based on original funding Depends on commitment to intensively work for project Effort figures would only serve as basis for justification Eases cash-flow for partners, helps avoid vicious circles Danger of generating ‘passive’ behaviour Requires stronger internal audit

10 6th Consortium meeting, Aveiro, 8-9 November, 2005 Financial management: new option Paid so far: A Complete payment year 1: A’ Complementary payment up to 70% of original funding: B Reduction for non-justification of A + A’: C Total payments: A+ A’ + B - C B A’ Year 1: accepted budget (effort) A Original budget whole project 70% budget C Justified year 1

11 6th Consortium meeting, Aveiro, 8-9 November, 2005 Financial management: new option

12 6th Consortium meeting, Aveiro, 8-9 November, th CM Current project status reminder Coord. & manag. Pilot evaluation guidelines Development/extension of tools Implementation of Action Plan Publication of SOA Publication of SOA Implementation of Work plans Selected developments D11 D14 D13 D10D12D15 D18 D19 D16 D17 Validation of conclusions by all Specific actions for gender equity, links with other NoEs, indicators Reinforced cooperation within and between pilots Outreach plan Multilingual thesauri? Need to work intensively to recover delays There are solid grounds for great results, essential for network survival Forthcoming review in March is deemed crucial for the project Presentations to clarify: A) Brief reminder of the WP objectives and work done during the first year (5 minutes). This is especially useful to orientate the members of the Scientific Advisory Board (SAB) attending the meeting. B) Work done and results obtained during the second year (2005), up to now, with special emphasis on the progress obtained since the last meeting in Sweden (15 minutes). C) SPECIFIC and TANGIBLE results (prototypes, scientific papers, databases, tools, etc.) that are foreseen to be available and presented at the Commission review next March 2006 (10 minutes). D) Prospects of work and proposals for the period March - December 2006 (5 minutes). E) Discussion (15 minutes). Please note that you can address questions to the SAB and take advantage of their expertise.


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