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TIME MANAGEMENT Time Management = Life Management It is what we do during the 86,400 seconds of each day that will ultimately determine how successful.

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Presentation on theme: "TIME MANAGEMENT Time Management = Life Management It is what we do during the 86,400 seconds of each day that will ultimately determine how successful."— Presentation transcript:

1 TIME MANAGEMENT Time Management = Life Management It is what we do during the 86,400 seconds of each day that will ultimately determine how successful we are in our chosen career.

2 The ability to concentrate single-mindedly on your most important task, to do it well, and to finish it completely is the great key to Success, Achievement, Respect, Status and Happiness. ‘Approximately 85% of the information we keep will never be looked at again and 45% will never be used.’ Declan Treacy

3  Action is the key to success  Limit is only the imagination  Everything is doable  Most of us are more productive in the morning POINTS TO REMEMBER:

4 21 Points of Time Management 1. SET THE TABLE Rule : Think on paper Rule : Worst use of time is to do something very well that need not be done at all.

5 7 simple steps to achieve any goal  decide exactly what you want to do  write it down  set a deadline  make a list  organize it into a plan  take immediate action  RESOLVE to do something every single day

6 Setting S.M.A.R.T Goals  S - Specific  M - Measurable  A - Achievable  R - Realistic  T - Time bounded

7 2. PLAN EVERYDAY IN ADVANCE “ Planning is bringing the future into the present so that you can do something about it.” Alan Lakein ‘Every single minute spent in planning saves 10 minutes in execution.’

8 3. APPLY THE 80/20 RULE TO EVERYTHING  Average persons mostly procrastinate on the ‘Vital Few’  Resist the temptation to clear up small things first  Do the measles test  Use the RAFT technique

9 4. CONSIDER THE CONSEQUENCES  Rule : Long term thinking improves short term decision making  Rule : Future intent influences and often determines present activities

10 5. PRACTICE THE ABCDE METHOD CONTINUALLY ‘The first law of success is concentration, to bend all the energies to one point, and go directly to the point, looking neither to the right nor to the left.’ William Mathews  Rule : Never do the ‘B’ task before you finish the ‘A’ task.

11 6. FOCUS ON KEY RESULT AREAS  Rule : Your weakest key result area sets the height at which you can use all your other skills and abilities MAKE YOURSELF EXCELLENT IN IT

12 7. OBEY THE LAW OF FORCED EFFICIENCY  Rule : There will never be enough time to do everything you have to do. ‘Things that matter most should not be at the mercy of the things that matter least.’ Goethe

13 8. PREPARE THOROUGHLY BEFORE YOU BEGIN  Plan the order and the sequence before hand  Keep only the ‘A’ task on your desk  Well begun is half done

14 9. DO YOUR HOME WORK  Rule : continuous learning is the minimum requirement for success in any field. ‘If you are not getting better you are getting worse’  Read at least on hour for updating yourself

15 10. LEVERAGE YOUR SPECIAL TALENTS  You are designed in a way that you would like to do something you are good at.  Find that out and commit yourself to it.

16 11. IDENTIFY YOUR KEY CONSTRAINTS  The accurate identification of the limiting factor in any process and the focus on that factor can usually bring about more progress in a shorter period of time than any other single activity.  80% of the constraints are internal 20% external

17 12. TAKE IT ONE OIL BARREL AT A TIME ‘Persons with moderate powers will accomplish much if they apply themselves wholly and indefatigably to one thing at a time.’ Samuel Smiles

18 13. PUT THE PRESSURE ON YOURSELF  Create a forcing system  ‘Only 2% people work without supervision.’ They are the leaders.  Self esteem is your reputation with yourself, with everything you do or do not do.

19 14. MAXIMIZE YOUR PERSONAL POWERS  You are 5 times more productive when fully rested  Changes are also refreshers  Better you feel least you procrastinate

20 15. MOTIVATE YOURSELF INTO ACTION  Race against yourself  ‘Do it now’ should become your motto  Treat yourself as a world class athlete

21 16.PRACTICE CREATIVE PROCRASTINATION  Rule: you can get your time and life under control only to the degree to which you discontinue lower value activities.  Make time for getting big things done everyday

22 17. DO THE MOST DIFFICULT TASK FIRST  Adapt a positive outlook  Adapt to suit the environment  Leap and the net will appear !

23 18. SLICE AND DICE THE TASK  ‘The beginning of a habit is like an invisible thread, but every time we repeat the act we strengthen. The strand adds to it another filament until it becomes a great cable.’

24 19. CREATE LARGE CHUNKS OF TIME  “Nothing can add more power to your life than concentrating all your energies on a limited set of targets” Nido Qubein

25 20. DEVELOP A SENSE OF URGENCY  Do not wait. The time will never be “just right” ‘Start where you stand, and work with whatever tools you may have at your command and better tools will be found as you go along.” Napolean Hill

26 21. HANDLE EVERY TASK SINGLY  Self discipline is: “the ability to make yourself do what you should do, when you should do it, whether you feel like it or not.” Albert Hubbard

27 The 12 most common timewasters: 1.Losing things 2.Meetings 3.Telephone 4.Interruptions 5.Procrastination 6.Junk paperwork

28 The 12 most common timewasters [contd.] 7. Crises 8. Reverse delegation 9. Perfectionism 10. Distractions 11. s 12. Surfing the net

29 6 ways of classifying information 1.By subject category 2.Alphabetically 3.By date 4.By colour 5.Geographically 6.Numerically

30 Time management styles  Reactive- prefer being directed  Proactive- prefer to be in control Ways of managing time  Directors  Instigators  Relaters  Planners


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