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Officer Training Conference 2011 Presented By: Andrea CenonWorkshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 SECRETARY (Sharketary)

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Presentation on theme: "Officer Training Conference 2011 Presented By: Andrea CenonWorkshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 SECRETARY (Sharketary)"— Presentation transcript:

1 Officer Training Conference 2011 Presented By: Andrea CenonWorkshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 SECRETARY (Sharketary)

2 Officer Training Conference 2011 Presented By: Andrea CenonWorkshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 Duties Record minutes Keep track of members hours Attend Club Events and meetings Keep members updated and informed MRFs (Monthly Report Forms) Work with the treasurer

3 Officer Training Conference 2011 Presented By: Andrea CenonWorkshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 Minutes State if it's a Board/Club Meeting Date, time,and location. Outline format Facts ONLY, no opinions Must be in sentence form Type minutes Make then available to officers and members

4 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 Minutes (cont.) Time of call to Order and Adjournment, and who it is led by. Include speakers and motions or decisions made as a club. Number of members present Names of guests and absentees Speaker and subject Dues collected (if applicable) Committee reports Announcements Votes

5 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 Example of Board Meeting Minutes

6 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 Roster Officer Members Full name Home address Screen name (if applicable) address Telephone number Date of birth Grade Committee assignments and offices held in Key Club.

7 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011

8 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 Reminders! Please make sure you receive the correct information form the new members. Keep the roster updated! Keep the information in the directory Work with the treasurer and update the roster on the Member Update Center.

9 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 SUBMISSIONS What to Send: MRFs Minutes Labels: MRF: SN_MRF_1112 (School Name_MRF_ ) JM_MRF_1112 (John Marshall_MRF_ ) MRFs are separated into Monthly Tabs

10 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 Minutes: Club: SN_CM_Mins##_09 (School Name_Club Meeting_Meeting number_Meeting Month) Example: HVR_CM_Mins01_11 → (Hoover's first club meeting of the month of November) Board : SN_BM_MINS##_1211 (School Name_Board Meeting_Meeting Number_Meeting Month) Example: LC_BM_MINS02_10 (La Canada's Second club meeting minutes of October)

11 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, subject line: School Name Secretary Work Example: Crescenta Valley Secretary Work Who to Send it to: LTG President Kiwanis Advisor Faculty Advisor Regional Advisor Divisional Secretary

12 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 TASK1

13 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 C L U B R O S T E R - D I R E C T O R Y

14 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 S E R V I C E R E C O R D

15 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 MRFMRF DATASECTIONDATASECTION

16 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 MRF (Attendance Club) General Meeting: Click on the cell, scroll, and select a date. Members Present: Enter an exact number. Kiwanis/Guests/Program/Speaker: Either select Yes or No. Board Meeting/Social/Special Mtg/Kiwanis Mtg/DCM: Enter a Date. Always fill out the date of the Kiwanis Mtg/DCM regardless if your members attend. If they do attend, select yes. Interclub Codes: S=With Sponsor, KF = With Kiwanis Family (not sponsor), KC = With another Key Club *Note: The number of members present should only be for current dues paid member..

17 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 MRF (Attendance Club) cont. LTG Communication: Has your Lt. Governor been in contact with your club? If yes, select one of the method in which this was done. Meetings and Conferences: Simply select Yes if the event was held this month. If members attended from your club, fill in the number present. OTC’s occur sometime in Spring/Summer and RTC’s occur in the Fall. in this count are members that paid dues last year. Everyone else, who has not

18 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 MRF (Special Events) Fall Rally: Occurs in October (North) and November (South). Kiwanis Special Function: Any event other than a meeting (such as a BBQ, a banquet, etc). Division Conclave: Election of your Lt. Governor in February. Key Leader: Varies by location CNH Convention: In April KCI Convention: In July

19 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 MRF (Member Relations) Newsletters: Number of newsletters that your club publishes (not the ones created by your Lt. Governor or by the district). Member Inductions: Did you welcome any new members to the club? Member Training: Any sort of training where your club informs the members. Club Elections Report filed : Not done until February Club Directory: Always update this (the roster)t through the year. Articles : Articles are submitted to

20 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 MRF (Projects Section)

21 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 Total # of Paid Members: Only Paid Members are counted Total Member Hours: Total number of hours completed by all members that attended this event. Service Project: Any type of volunteer project Project Benefits Club: Many projects can benefit your club. For example, a fundraiser for your club. Division Project: A project hosted by your Lieutenant governor District Project: Project that Project Shine Project w/other Organization: March of Dimes, UNICEF, American Cancer Society, etc. MRF (Projects Section)

22 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 Major Emphasis Program: The Major Emphasis Program includes the Service Initiative (Live 2 Learn) and the Service Partners (March of Dimes, UNICEF, and Children’s Miracle Network). Project w/Kiwanis Sponsor: This is a project with your Sponsoring Kiwanis Club. Joint Kiwanis Project: A project including your club and one or more Kiwanis Clubs. Project w/Kiwanis Family: A project consisting of your club and any branch of the Kiwanis Family (i.e. Kiwanis, Aktion Club, K-Kids, Builder’s Club, Key Club, KIWINS, Circle K). Foundation Project: Project that benefits the Cal-Nev-Ha Kiwanis Foundation (including programs such as PTP and PEM). Funds Raised for Service: All profits are donated to a cause. Funds Raised for Club: Profits go to your club (does not count for service hours).

23 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 Provide a description of your successes, further explanations, or comments of the monthly activities. Your club may be selected to be showcased on the CNH CyberKey. NARRATIVENARRATIVE SECTIONSECTION

24 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 Abbreviations School Name: SN President's To Do List: PTDL Point Records: PR Officer Recognition: OR Member Recognition: MR Important Dates: ID Monthly Report Form: MRF Board Meeting: BM Club Meeting: CM Minutes: Mins Club News: CNEWS Budget Records: BR

25 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 Abbreviations for School Names Apex Academy = AA Benjamin Franklin = BF Clark Magnet = CM Crescenta Valley = CV Eagle Rock = ER Flintridge Prep = FP Glendale = GLD Herbert Hoover = HVR Hollywood = HWD Holy Family = HF John Marshall = JM La Canada = LC St. Francis = SF Verdugo Hills = VH Village Christian = VC

26 Officer Training Conference 2011 Presented By: Andrea Cenon Workshop: Secretaries DIVISION 3 | KEY CLUB Saturday, April 23, 2011 GOOD LUCK SECRETARIES! HAVE FUN! :D from your Divisional Secretary, Rachel Su


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