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A special SharePoint presentation for Tech Day 2010 by Chris Abelardo I.T. Consultant CSU Fullerton.

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Presentation on theme: "A special SharePoint presentation for Tech Day 2010 by Chris Abelardo I.T. Consultant CSU Fullerton."— Presentation transcript:

1

2 A special SharePoint presentation for Tech Day 2010 by Chris Abelardo I.T. Consultant CSU Fullerton

3 So here’s the story… This is Jeffrey

4 So here’s the story… This is Jeffrey … He works on Campus

5 So here’s the story… This is Jeffrey … He works on Campus … in a department Far far away…

6 So here’s the story… This is Jeffrey … He works on Campus … in a department Far far away… Hello!

7 Jeffrey has department meetings monthly…

8 Boy do I know it!

9 Jeffrey has department meetings monthly… By the way, this is Gertrude… She works with Jeffrey.

10 Ok, back to his meetings…

11 Jeffrey is very Detail oriented

12 Jeffrey is very Detail oriented Every monthly Meeting…

13 Jeffrey is very Detail oriented Every monthly Meeting… He sends the Following to his staff-

14 An agenda < 500Kilobytes

15 An agenda < 500Kilobytes (not too bad)

16 An agenda < 500Kilobytes (not too bad) The Minutes from Last months meeting < 1megabyte (still harmless)

17 And finally…

18 3-4 Handouts

19 And finally… 3-4 Handouts (lots of graphics) > 3 Megabytes

20 And finally… 3-4 Handouts (lots of graphics) > 3 Megabytes (uh oh)

21 Size Grand Total…  Approximate size = 5 Megabytes

22 Size Grand Total…  Approximate size = 5 Megabytes Ned the IT Guy: Hardly what I would consider… Wild.

23 It gets better.  Approximate size = 5 Megabytes

24 It gets better.  Approximate size = 5 Megabytes  Number of attendees 22

25 It gets better.  Approximate size = 5 Megabytes  Number of attendees / recipients = 22  CC’d (carbon copied) but not Attending = 3

26 It gets better.  Approximate size = 5 Megabytes  Number of attendees / recipients = 22  CC’d (carbon copied) but not Attending = 3 Current total size on campus server = 125 Megabytes

27 It gets better.  Approximate size = 5 Megabytes  Number of attendees / recipients = 22  CC’d (carbon copied) but not Attending = 3 Current total size on campus server = 125 Megabytes Whoa…

28 Remember Gertrude?

29 You’ve got Mail!

30 Remember Gertrude? You’ve got Mail! Gertrude Regularly forwards The message To 2-3 People from other Departments…

31 Current total size on campus server = 140 Megabytes

32 Current total size on campus server = 140 Megabytes From 1 sender?

33 Current total size on campus server = 140 Megabytes THAT’S WILD!

34 Some facts about … Campus uses much more costly storage equipment than your home computer does…

35 Some facts about … Campus uses much more costly storage equipment than your home computer does… Sigh, lets not get too technical…

36 Some facts about … Campus uses much more costly storage equipment than your home computer does… Campus has a finite Space limitation.

37 Some facts about … Campus uses much more costly storage equipment than your home computer does… Campus has a finite Space limitation. These limits are tested On a monthly basis (stress)

38 Some facts about … Campus uses much more costly storage equipment than your home computer does… Campus has a finite Space limitation. These limits are tested On a monthly basis (stress)

39 So what are our options???

40 Yes go on, now that you’ve thoroughly depressed all of us…

41 Lets relive this scenario using…

42 SharePoint???

43 So here’s the story… This is Jeffrey … He works on Campus

44 Lets relive this scenario using… We don’t have to relive EVERY MOMENT!

45 Very well then…

46 This is Jeffrey … He works on Campus

47 This is Jeffrey … He works on Campus For his monthly Meetings he uploads His meeting Agendas…

48 Handouts and Minutes To

49 Handouts and Minutes To The Campus SharePoint Server

50 He still sends- s (SharePoint Links) to All of this staff

51 He still sends- s (SharePoint Links) to All of this staff Gertrude still Sends s to 2-3 interdepartmental Contacts (SharePoint Links)

52 SharePoint Message Size Total…

53 Drumroll please?

54 SharePoint Message Size Total… 5 Megabytes (Approximate)

55 Without sounding cliché…

56 That’s pretty…

57 WILD!

58 Storage Efficiency is but of one of many SharePoint benefits…

59 SharePoint can also…

60 Facilitate one single copy of Important documents in A central location…

61 SharePoint can also… Never again become a victim Of REVISION CHAOS!

62 SharePoint can also…

63 Save on other Campus Consumables like…

64 SharePoint can also… Save on other Campus Consumables like… Paper Toner

65 SharePoint can also… Save on other Campus Consumables like… Paper Toner And Ink!

66 Thanks for Viewing! For more SharePoint information Please visit https://share.fullerton.edu/spsupport


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