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Chapter 7-1. Chapter 7-2 Chapter 7 Accounting Information Systems Accounting Principles, Ninth Edition.

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Presentation on theme: "Chapter 7-1. Chapter 7-2 Chapter 7 Accounting Information Systems Accounting Principles, Ninth Edition."— Presentation transcript:

1 Chapter 7-1

2 Chapter 7-2 Chapter 7 Accounting Information Systems Accounting Principles, Ninth Edition

3 Chapter 7-3 1. 1.Identify the basic concepts of an accounting information system. 2. 2.Describe the nature and purpose of a subsidiary ledger. 3. 3.Explain how companies use special journals in journalizing. 4. 4.Indicate how companies post a multi-column journal. Study Objectives

4 Chapter 7-4 Computerized accounting systems Manual accounting systems ExampleAdvantages Sales journal Cash receipts journal Purchases journal Cash payments journal Effects of special journals on general journal Basic Concepts of Accounting Information Systems Subsidiary Ledgers Special Journals Accounting Information Systems

5 Chapter 7-5 The accounting information system (AIS) collects and processes transaction data and communicates financial information to decision makers. Includes: All steps in the accounting cycle. Documents that provide evidence of transactions. Manual or computerized accounting system. Basic Concepts of AIS SO 1 Identify the basic concepts of an accounting information system.

6 Chapter 7-6 Basic Concepts of AIS SO 1 Identify the basic concepts of an accounting information system. Cost Effectiveness - Benefits must outweigh the costs. Flexibility - The system should be sufficiently flexible to meet the resulting changes in the demands made upon it. Useful Output Illustration 7-1 Principles of an efficient and effective AIS.

7 Chapter 7-7 Software programs (functions include sales, purchases, receivables, payables, cash receipts and disbursements, and payroll). Generate financial statements. Advantages:  Typically enter data only once.  Many human errors are eliminated.  More timely information. Computerized Accounting Systems Basic Concepts of AIS SO 1 Identify the basic concepts of an accounting information system.

8 Chapter 7-8 Choosing a software package Entry-Level Software  Common features and benefits:  Easy data access and report preparation  Audit trail Enterprise Resource Planning Systems Computerized Accounting Systems Basic Concepts of AIS SO 1 Identify the basic concepts of an accounting information system.

9 Chapter 7-9 Perform each step in the accounting cycle by hand. Satisfactory in a company with a low volume of transactions. Must understand manual accounting systems to understand computerized accounting systems. Manual Accounting Systems Basic Concepts of AIS SO 1 Identify the basic concepts of an accounting information system.

10 Chapter 7-10

11 Chapter 7-11 Used to keep track of individual balances. Two common subsidiary ledgers are: 1. Accounts receivable (customers’) 2. Accounts payable (creditors’) Subsidiary Ledgers SO 2 Describe the nature and purpose of a subsidiary ledger. Each general ledger control account balance must equal the composite balance of the individual accounts in the related subsidiary ledger.

12 Chapter 7-12 Illustration 7-3 Subsidiary Ledgers SO 2 Describe the nature and purpose of a subsidiary ledger. Relationship of general ledger and subsidiary ledgers

13 Chapter 7-13 1. Show in a single account transactions affecting one customer or one creditor. 2. Free the general ledger of excessive details. 3. Help locate errors in individual accounts. 4. Make possible a division of labor. Subsidiary Ledgers SO 2 Describe the nature and purpose of a subsidiary ledger. Advantages of Subsidiary Ledgers

14 Chapter 7-14

15 Chapter 7-15 Special Journals SO 3 Explain how companies use special journals in journalizing. Used to record similar types of transactions. If a transaction cannot be recorded in a special journal, the company records it in the general journal. Illustration 7-5

16 Chapter 7-16 Each of the following is a subsidiary ledger except the: a.accounts receivable ledger. b.accounts payable ledger. c.customer’s ledger. d.general ledger. Review Question Special Journals

17 Chapter 7-17 Special Journals SO 3 Explain how companies use special journals in journalizing. Sales Journal Illustration 7-6 Under a perpetual inventory system, one entry at selling price in Sales Journal results in a debit to Accounts Receivable and a credit to Sales. Another entry at cost results in a debit to Cost of Goods Sold and a credit to Merchandise Inventory.

18 Chapter 7-18 Special Journals SO 3 Explain how companies use special journals in journalizing. Illustration 7-7 Companies make daily postings from the sales journal to the individual accounts receivable in the subsidiary ledger. POSTING THE SALES JOURNAL

19 Chapter 7-19 Special Journals SO 3 Explain how companies use special journals in journalizing. Illustration 7-7 Posting to the general ledger is done monthly. POSTING THE SALES JOURNAL

20 Chapter 7-20 One-line entry for each sales transaction saves time. Only totals, rather than individual entries, are posted to the general ledger. A division of labor results. Advantages of Sales Journal Special Journals SO 3 Explain how companies use special journals in journalizing.

21 Chapter 7-21 Special Journals SO 3 Explain how companies use special journals in journalizing. In the cash receipts journal, companies record all receipts of cash. The posting of the cash receipts journal is similar to the posting of the sale journal. See complete Illustration 7-9 in the text. Illustration 7-9 Cash Receipts Journal

22 Chapter 7-22 Cash sales of merchandise are recorded in the: a.cash payments journal. b.cash receipts journal. c.general journal. d.sales journal. Review Question Special Journals SO 3 Explain how companies use special journals in journalizing.

23 Chapter 7-23 Which of the following is not one of the credit columns in the cash receipts journal: a.Other accounts. b.Accounts payable. c.Accounts receivable. d.Sales. Review Question Special Journals SO 3 Explain how companies use special journals in journalizing.

24 Chapter 7-24 Special Journals SO 4 Indicate how companies post a multi-column journal. Illustration 7-13 Daily postings are made from the purchases journal to the accounts payable subsidiary ledger. Purchases Journal

25 Chapter 7-25 Special Journals SO 4 Indicate how companies post a multi-column journal. Illustration 7-13 Purchases Journal At the end of the accounting period, the company posts totals to the general ledger.

26 Chapter 7-26 All of the following are advantages of using subsidiary ledgers except they: a.show transactions affecting one customer or one creditor in a single account. b.free the general ledger of excessive details. c.eliminate errors in individual accounts. d.make possible a division of labor. Review Question Special Journals

27 Chapter 7-27 Special Journals In a cash payments (cash disbursements) journal, companies record all disbursements of cash. The procedures for posting the cash payments journal are similar to those for other journals. Illustration 7-16 Cash Payments Journal SO 4 Indicate how companies post a multi-column journal.

28 Chapter 7-28 Credit purchases of equipment or supplies other than merchandise are recorded in the: a.cash payments journal. b.cash receipts journal. c.general journal. d.purchases journal. Review Question Special Journals SO 4 Indicate how companies post a multi-column journal.

29 Chapter 7-29 Cash payments of merchandise are recorded in the: a.cash payments journal. b.cash receipts journal. c.general journal. d.purchases journal. Review Question Special Journals SO 4 Indicate how companies post a multi-column journal.

30 Chapter 7-30 Special journals substantially reduce the number of entries that companies make in the general journal. Only transactions that cannot be entered in a special journal are recorded in the general journal. Also, correcting, adjusting, and closing entries are made in the general journal. Effects of Special Journals on the General Journal Special Journals SO 4 Indicate how companies post a multi-column journal.

31 Chapter 7-31 “Copyright © 2009 John Wiley & Sons, Inc. All rights reserved. Reproduction or translation of this work beyond that permitted in Section 117 of the 1976 United States Copyright Act without the express written permission of the copyright owner is unlawful. Request for further information should be addressed to the Permissions Department, John Wiley & Sons, Inc. The purchaser may make back-up copies for his/her own use only and not for distribution or resale. The Publisher assumes no responsibility for errors, omissions, or damages, caused by the use of these programs or from the use of the information contained herein.” CopyrightCopyright


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