Presentation on theme: "Effective Driver Vehicle Inspections"— Presentation transcript:
1 Effective Driver Vehicle Inspections Attention Attendees:Thank you for attending!The presentation will start in a few minutes at 1:00 PM Central.You will be muted during the event.Please use the Question feature to text questions to “Q & A”. We’ll try to answer them during the Q&A period if they are not covered in the presentation.The slides and recording will be posted within 7 days at:This webcast will cover ...How to link safety and maintenanceRegulations on the federal vehicle inspection vehicleEffective policies, procedures and drive and maintenance trainingQuestion & AnswerModeratorDr. Gary Petty, President & CEO, NPTCPanelistsTom Bray, Sr. Editor – Transportation Management, J. J. Keller & Associates, Inc.Tom Moore, CTP, Senior Vice President, NPTCGreg Whisenant, Corporate Risk Management, Transportation Safety Manager, Shaw Industries, Inc.
2 Dr. Gary Petty President & CEO National Private Truck Council
3 Gary Petty National Private Truck Council IntroductionRegulations – Tom BrayPolicy and Procedure Best Practices – Tom MooreShaw Industries’s Program – Greg WhisenantHousekeeping issues:You will be muted during the event.Please use the Question feature to text questions to the Q&A Panelist. We’ll try to answer them during the Q&A period if they are not covered in the presentation.If you lose the program window and need to re-login be sure to enter a different address to avoid being denied access for multiple logins.
4 DOT Driver Inspection Requirements Tom Bray J. J. Keller & Associates, Inc.Thomas BraySenior Editor, Transportation ManagementJ. J. Keller & Associates, Inc.
5 Unsafe Operations Forbidden (396.7) Catchall for law enforcement and auditorsA motor vehicle shall not be operated in such a condition as to likely cause an accident or a breakdown of the vehicle.Knowingly operating an unsafe vehicle can make a carrier criminally liable.Tom Bray J. J. Keller & Associates, Inc.
6 Tom Bray J. J. Keller & Associates, Inc. Driver InspectionsRequired by the regulationsPre-Trip (§392.7 and §396.13)Enroute inspections (§392.9 and §397.17)Post Trip/DVIR (§396.11)Tom Bray J. J. Keller & Associates, Inc.
7 Tom Bray J. J. Keller & Associates, Inc. Driver InspectionsPre-trip (§392.7 and §396.13)Driver cannot operate the vehicle until the driver is satisfied with the condition of the vehicle (Part 393 and Appendix G are the guides)Regulations list the MINIMUM that must be checked. Many carriers require more!No required form, however, many carriers have developed mandatory forms or require flagging on the driver’s log (best practice).Tom Bray J. J. Keller & Associates, Inc.
8 Tom Bray J. J. Keller & Associates, Inc. Driver InspectionsEnroute:Only required if vehicle is hauling unsealed cargo or hazardous materials.HM: Done every time the vehicle is parked.Cargo securement: Driver must stop every 3 hours/150 miles to check unsealed cargo.“Walkaround inspection” checking tires, lights, hubs, cargo securement, coupling devices, and general condition.No required form. Best practice, “flag” on log.Tom Bray J. J. Keller & Associates, Inc.
9 Tom Bray J. J. Keller & Associates, Inc. Driver InspectionsPost-trip (§396.11)Driver must report condition of the vehicle at the end of the workday to the carrier in writing (DVIR form required). As a best practice, carriers require this inspection to be noted on the driver’s log.Regulations list the MINIMUM that must be reported on. Many carriers require more!Tom Bray J. J. Keller & Associates, Inc.
10 Tom Bray J. J. Keller & Associates, Inc. Audit PointDVIR violation in compliance reviews common (number one critical violation).Common violations:Failure to submit.Failure to act on reported defects (can lead to claims of knowingly operating unsafe equipment).Failure to have certifying signatures.Failure to retain.Tom Bray J. J. Keller & Associates, Inc.
11 Driver signs DVIR showing no defects DVIR Flow-No DefectDriver finds no defectDriver signs DVIR showing no defectsNext driver reviews DVIR as part of pre-trip and submits DVIR to carrier (no “second or third signature” required)Tom Bray J. J. Keller & Associates, Inc.
12 DVIR Flow Driver Reports Defect Driver notes defect on formMechanic or carrier official acts on report, then signs that repairs were completed or not necessaryNext driver to pre-trip vehicle reviews previous DVIR and signs agreeing with the mechanic or carrier officialDVIR with all signatures is submitted to the carrierTom Bray J. J. Keller & Associates, Inc.
14 Tom Moore, CTP Senior Vice President National Private Truck Council
15 Why Do You Need to Conduct a Pre- and Post-Trip Inspection? Tom Moore National Private Truck CouncilWhy Do You Need to Conduct a Pre- and Post-Trip Inspection?ComplianceThe Driver & Manager can be held liableA good inspection helps prevent road calls and interruptions to salesWhy aren’t the regs followed?Conflicting goalsForms and processes that lead to poor follow-throughComplexity of EquipmentPoor training/understandingDrivers don’t believe the company listens or cares
16 Tom Moore National Private Truck Council Driver Inspections“Care and Feeding” of Vehicles by Drivers Is a Training and Policy Issue!Roadside and maintenance inspections best gauge of driver performance
17 Tom Moore National Private Truck Council Driver InspectionsMake sure drivers have necessary tools:Training that emphasizes regulatory requirements, timing of inspections, developing a routine, and standardization.Tire gaugeHammerFlashlightGlovesInspection checklistContact number and name for questions
18 Tom Moore National Private Truck Council Driver InspectionsCritical components of any inspection:Under hood.In cab (including driver, vehicle, and shipment paperwork).Walkaround, including lights (the largest component).Airbrake check.
19 Tom Moore National Private Truck Council Driver InspectionsExample of routine:During the walkaround portion of the pre- and post-trip, have lights on and take one step and check everything you see working from top down, then under, checking inside out when looking under.When at any wheel check, check as much of the following as possible:Brakes (air lines, chamber, pushrod, adjuster, S-cam and pins, brake lining, drum or rotor).Suspension (hangers, springs, arms, shocks, bags, etc.)Wheel assembly (rims, lugs, hub, hub oil level and leaks).Tires (tread, condition, and inflation).
20 Audit Your Inspection Practices Tom Moore National Private Truck CouncilAudit Your Inspection PracticesRoad BreakdownsOut of service ratesAccident ratesEquipment violation citationsMaintenance cost and repair
21 Tom Moore National Private Truck Council Benefits to EmployeesTom Moore National Private Truck CouncilDriver BenefitsImproved asset uptimeNo departure delaysDecreased risk of DOT finesClearer lines of communicationTechnician BenefitsImproved productivityStreamlined paper work processEducated driver
22 Tom Moore National Private Truck Council Benefits to CompanyLower overall maintenance costsReduced breakdownsIncreased fuel mileageImproved on-time percentagesDOT Compliant – Better CSA ScoresKPI Data for Improved MaintenanceTrained/harmonious employeesImproved CommunicationImproved retention
23 Corporate Risk Management Transportation Safety Manager FPOGreg WhisenantCorporate Risk Management Transportation Safety ManagerShaw Transport Inc.
24 Shaw Transport Fleet Operations Shaw Industries Inc. – 23,000+ employeesFlooring Manufacturing CompanyShaw Transport Inc.Private/For-Hire Fleet1,250 + Drivers50,000,000 miles annually800+ Power UnitsBerkshire Hathaway CompanyGreg Whisenant Shaw Industries
25 Shaw Transport Divisions Over The Road Division153 Power Units Single & Team OperationsPeddle Division52 Power Units Southeast Delivery DriversInter-Plant Division94 Power Units Local Pant to Local Distribution Facilities28 Regional Distribution Facilities430 Power UnitsThe remaining power units are operated byvarious divisions.Greg Whisenant Shaw Industries
26 Greg Whisenant Shaw Industries Purpose of DVIRTo have an established procedure for drivers to perform pre and post trip inspections required by the Federal Motor Carrier Safety Regulation (FMCSR)The pre and post trip inspections recorded daily on the Driver Vehicle Inspection Report (DVIR)Help avoid DOT penalties and provide a sound basis for a good inspection and maintenance program.Daily inspection of vehicles will help prevent small problems from becoming BIG PROBLEMSGreg Whisenant Shaw Industries
27 DVIR Driver Responsibilities Drivers are responsible for filling out a DVIR at the end of each day for each vehicle he/she has operated.The driver is responsible to review the last DVIR, and make sure the vehicle is in safe operating condition prior to leaving on a trip.Pre-trip inspections are to be conducted prior to each trip to help identify problems that could cause a breakdown or an accident. (FMCSR )Post-trip inspections must be performed at the end of a driver’s work day on the commercial motor vehicle (FMCSR )Greg Whisenant Shaw Industries
28 Greg Whisenant Shaw Industries DVIR’sGood Drivers know their equipment!Well maintained equipment reduces violations found during Roadside Inspections.Keeps your CSA Score low in the “Maintenance” category.Anytime an accident is litigated DVIR’s are requested.Recommend pulling the last thirty days of DVIR’s any time an accident occurs in an on road type accident.Greg Whisenant Shaw Industries
29 Greg Whisenant Shaw Industries DVIR’sDVIR AuditingThree signatures needed on any DVIR’s with safety defects.Remind drivers to maintain the equipment like it’s new.The no bungee cord or duck tape rule!Greg Whisenant Shaw Industries
30 This a properlyFilled-out DVIR.Make sure you turn inthe proper color ofpaper-work.
31 Requirements: Correct tractor, trailer number & location. Explain defects or deficiency in the remarks sections.Check box if “No Defects” on tractor.Check box if “No Defects on trailer.Sign if defects or deficiencies are reported and repaired. Must be signed by mechanic.Driver signature every time form is complete.Mechanic’s signature if needed.
33 Greg Whisenant Shaw Industries Electronic DVIR’sRecently moved all drivers that operate vehicles with EOC’s to E-DVIR’s.Reduce filing timeReports get to operations fasterAnd repairs get completed quickerGreg Whisenant Shaw Industries
34 Through Customization & Automation, Increase DVIR Compliance Ensure compliance with company inspection policiesRequire Driver Upon Login or Logout to Complete Pre/Post Trip eDVIRProvide a means to review previous days DVIR and maintenance messagesIntegration to 3rd party maintenance packageseDVIROdometer
35 Maintenance Reports for Monitoring eDVIR Action Items
36 Greg Whisenant Shaw Industries DVIR’s & CSA ScoresDVIR’s not only keep maintenance scores downThey can help prevent down time on the roadway which in turn can prevent HOS violationsThey can prevent accidents to keep crash scores down as wellAt Shaw we feel like our CSA scores come from doing everything we can to stay compliant and safe.Greg Whisenant Shaw Industries
38 Question & Answer Session Tom Moore National Private Truck CouncilGary Petty National Private Truck CouncilTom Bray J. J. Keller & Associates, Inc.Greg Whisenant Shaw IndustriesPlease continue to submityour questions.
39 Gary Petty National Private Truck Council Closing RemarksCheckout the archive of past topics at:PowerPoint slides and recording up in 1 weekRemaining topics for 2013:July 10, DOT Drug & Alcohol TestingOctober 2, Physical Qualification of Drivers: DOT Physicals, CDLs and Med Cards, Functional Capacity Testing39
40 Thank you for participating in today’s webcast! Visit:For today’s presentation and learn more about future NPTC and J. J. Keller webcasts.
41 Due to the constantly changing nature of government regulations, it is impossible to guarantee the total and absolute accuracy of the material contained herein or presented. J. J. Keller & Associates, Inc. and NPTC, cannot and does not assume any responsibility for omissions, errors, misprinting or ambiguity contained. J. J. Keller and NPTC, shall not be held liable in any degree for any loss, damage or injury caused by any such omission, error, misprinting or ambiguity present. It is made available with the understanding that J. J. Keller and NPTC are not engaged in rendering legal, accounting or other professional service. If legal advice or other expert service is required, the services of such a professional should be sought.