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Formulation of an Agency Annual Budget Budget Process.

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Presentation on theme: "Formulation of an Agency Annual Budget Budget Process."— Presentation transcript:

1 Formulation of an Agency Annual Budget Budget Process

2

3 BUDGET REFERENCES P L A N N I N G* åPARTICIPATION OF ALL PNP UNITS AND ORCHESTRATED BY OPBC. êNational Thrust & Development Plan êSecurity Plan êDBM Fiscal Guidelines êDILG-NAPOLCOM êPlanning êGuidelines êPNP National Strategic Action Plan êMedium Term Plan êOther Development Plans êActual Inputs From PNP Field Units PNP PRELIMINARY OPERATING PROGRAM AND BUDGET GUIDANCE

4 Operations Program and Budget Committee OPBC

5 Operations Program and Budget Committee The planning and decision making on the over-all financial management of the PNP is to a large extent handled by the OPBC. The committee is established at command levels particularly down to the regional police offices. At the national level, it is composed of all the D-Staffs chaired by TCDS with DC acting as member and financial adviser.

6 OPBC Functions and Responsibilities Responsible for the development of the annual expenditure program. Coordinates with the Program Directors the execution of the approved program. Supervises the distribution of funds to see to it that funds managed by Program Directors are not exceeded as provided by what is programmed under each Program/Project.

7 Jr. OPBC Composed of all the Budget Officers of the Directorial Staffs supervised by The Director, Comptrollership (TDC) Acts as the secretariat of the OPBC Just like the OPBC, it is established at all command levels from the national down to the regional offices levels.

8 Responsibilities of Program Directors Handle planning, coordination, control and supervision of his assigned program, and prescribe procedures in the proper implementation and execution of activities under his area of responsibility. Responsible for the preparation and consolidation of the expenditure program under his responsibility. Request the release of funds to project administrators under his functional area of responsibility.

9 E S T I M A T I N G* åRESOURCES ARE REQUIRED TO CARRY OUT THE PROGRAMS, PROJECTS AND ACTIVITIES. STARTS UPON RECEIPT OF THE BUDGET CALL ISSUED BY THE DEPARTMENT BUDGET OF MANAGEMENT (DBM). OPBC COORDINATES SUPERVISES AND CONSOLIDATES ALL ESTIMATES. COST ESTIMATES ARE PREPARED BY PROGRAM/PROJECT/ACTIVITY AND EXPRESSSED IN PESO BY EXPENSE CLASS AND OBJECT OF EXPENDITURE PNP OPERATING PLAN & BUDGET GUIDANCE COST OF ACTIVITIES (PESOS) PNP OPERATING PLAN & BUDGET ESTIMATE +=

10 PNP BUDGET PROGRAM & STRUCTURE 1. General Management and Supervision ò Personnel & Records Management ò Fiscal Management Services Internal Affairs Services Internal Affairs Services 2. Human Resource and Doctrine Development 3. Plans Services GENERAL ADMINISTRATION

11 1. Materiel Development 2. Health Services 3. Logistical Services SUPPORT TO OPERATIONS PNP BUDGET PROGRAM & STRUCTURE

12 1. Operations Services 2. Intelligence Services 3. Police Relations Services 4. Investigation Services OPERATIONS PNP BUDGET PROGRAM & STRUCTURE

13 R E V I E W I N G åMANAGEMENT SCRUTINIZES THE RESULTS IN PLANNING AND ESTIMATING PHASES. A.REVIEW BY OPBC MAKES DETAILED TECHNICAL ANALYSIS AND RECOMMENDATIONS. THROUGH THE Jr. OPBC, APPROPRIATE CHANGES ARE MADE IN CONSULTATION WITH THE AFFECTED PROGRAM DIRECTOR. REVIEW THE RECOMMENDATIONS OF THE Jr. OPBC AND RECONCILES ANY DIFFERENCES OR FLAWS. FINALIZED CONSOLIDATED PRELIMINARY OPERATING PROGRAM AND BUDGET ESTIMATES IS THEN SUBMITTED TO THE C,PNP FOR APPROVAL AND SHALL THEN BECOME THE PROPOSED BUDGET FOR THE ENSUING YEAR.

14 B.REVIEW BY HIGHER AUTHORITIES WITHIN THE DILG THE PRELIMINARY OPERATING PLAN AND BUDGET ESIMATE IS THEN SUBMITTED TO THE NAPOLCOM. THE NAPOLCOM MAY REQUIRE AN ORAL PRESENTATION/ JUSTIFICATION. IF APPROVED, IT WILL THEN BE TRANSCRIBED BY THE OPBC INTO THE FORMS REQUIRED BY DBM. R E V I E W I N G

15 C.REVIEW BY DBM COMPLETED FORMS ARE THEN SUBMITTED TO THE DBM FOR INCORPORATION IN THE PRESIDENTS BUDGET. DBM MAY CONDUCT TECHNICAL BUDGET HEARINGS TO FURTHER ENLIGHTEN THEM ON THE THRUSTS AND OBJECTIVES OF THE AGENCY. PNPS PARTICIPATION IN THE BUDGET PREPARATION ENDS WHEN THE BUDGET ESTIMATE OF THE AGENCY IS PRESENTED TO THE EXECUTIVE REVIEW BOARD OF THE DBM. R E V I E W I N G

16 PNP Operating & Budget Estimate Final Review PNP OPBCC, PNP Approval DILG/ NAPOLCOM Consolidation Approval D B M Technical Budget Hearing Bicameral Conferences UPPERLOWER Appropriations Act General Approved Appropriations Signing Presidents Budget R E V I E W I N G HOW A BILL BECOMES A LAW…? SENATE COMMITTEE ON FINANCE COMMITTEE ON APPROP SONA

17 E X E C U T I N G åCOVERS THE OPERATIONAL PHASE OF BUDGETTING IN THE PNP. APPROVEDAPPROPRIATIONS SUB-ALLOTS TO POLICE STATIONS SUB-ALLOTS TO PROVL / CITY/ DISTRICT OFFICES SUB-ALLOTS TO POLICE REGIONAL OFFICES (PROs) FORMULATION OF FINAL OPERATING PROGRAM & BUDGETISSUANCE OF ALLOTMENT ORDERS SUB-ALLOTMENTS TO OPERATIONAL SUPPORT UNITS AND ADMINISTRATIVE SUPPORT UNITS PNPOPBC DBM Central Office PNP / DC

18 REPORTING AND ACCOUNTING åENFORCEMENT OF FISCAL CONTROLS SET UP BY THE NATIONAL GOVT AND THE PNP NHQ TO ENSURE THAT THE PNPS FINANCIAL RESOURCES ARE UTILIZED EFFICIENTLY AND SOUNDLY. EFFICIENT AND SOUND UTILIZATION FINANCIAL RESOURCES EFFICIENT AND SOUND UTILIZATION FINANCIAL RESOURCES SUBMISSION OF QUARTERLY FINANCIAL REPORTS TO CPNP SUBMISSION OF QUARTERLY REPORTS TO THE PRESIDENT (DBM), CONGRESS & COA TO CPNP CONDUCT OF QUARTERLY AND SEMI- ANNUAL PRA BY OPBC ALLOTMENT ORDERS


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