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ADOT FLEET OPERATIONS OVERVIEW Dennis Halachoff Fleet Operations Manager Arizona Department of Transportation Presentation Presenter Western States Highway.

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Presentation on theme: "ADOT FLEET OPERATIONS OVERVIEW Dennis Halachoff Fleet Operations Manager Arizona Department of Transportation Presentation Presenter Western States Highway."— Presentation transcript:

1 ADOT FLEET OPERATIONS OVERVIEW Dennis Halachoff Fleet Operations Manager Arizona Department of Transportation Presentation Presenter Western States Highway Equipment Managers Association 43 Annual Conference Seattle Washington Aug. 29 th – Sept. 1st

2 ADOT FLEET OPERATIONS OVERVIEW Arizona Department of Transportation – Equipment Services

3 ADOT FLEET OPERATIONS OVERVIEW Other Equipment Non-Highway Construction Heavy Highway Light Highway Fleet Makeup Fleet of 4,253 vehicles & other equipment with a replacement value of $227.8M

4 ADOT FLEET OPERATIONS OVERVIEW F G H JK L MN P Q R S T U Exceeds Life 1 Year 2 Years ½ Life Overhauled In Life CycleWarranty Replacement Code System Based on Miles and Age Average age of Fleet 9.9 years 1,540 pieces of equipment are currently beyond economic life (37.7% of the fleet) This represents a $63.9M replacement backlog Fleet Makeup

5 ADOT FLEET OPERATIONS OVERVIEW PHOENIX PAGE FREDONIA KINGMAN FLAGSTAFF PRESCOTT PAYSON HOLBROOK CASA GRANDE SPRINGERVILLE SHOW LOW TUCSON DOUGLAS SAFFORD GLOBE YUMA AVONDALE MESA 14 FULL SERVICE SHOPS 7 SATELLITE SHOPS Shop Locations LITTLEFIELD GAME & FISH CAPITOL MALL Man-Power : 101 Wrench Turners 12 Lead Technicians 89 Repair Technicians 49 Overhead 13 Shop Supervisors 16 Parts Personnel 20 Office (Admin/Clerical) 12 Vacancies Maintenance Operations

6 ADOT FLEET OPERATIONS OVERVIEW PAGE KINGMAN FLAGSTAFF PRESCOTT HOLBROOK CASA GRANDE TUCSON SAFFORD YUMA CAPITOL MALL Capitol Mall Casa Grande Flagstaff Holbrook Kingman Page Prescott Valley Safford Tucson Yuma 10 ASE Blue Seal Shops 97 (81%) Technicians ASE Certified 18 (67%) Parts Specialist ASE Certified Equipment Services has 20% of all ASE Blue Seal Shops in Arizona Maintenance Operations Technicians can receive $25.00 per month for each certification held before core or master level status. Maximum Stipend = $1000.00

7 ADOT FLEET OPERATIONS OVERVIEW 41,852 Repair/PM Work Orders processed 3,510 of those were accomplished by Mobile Service Technicians 27,622 work orders were completed within 24 hours $5,264,871 in parts were processed 406,893 repair/service parts were issued Maintenance Operations Work Summary FY11

8 ADOT FLEET OPERATIONS OVERVIEW During FY11 Fleet Management initiated 89 equipment buys utilizing 4 financing sources. 489 equipment items were purchased with a combined acquisition value of $19.5M dollars 3 rd Party funded - 228 pieces of equipment - $12,485,173. EQS funded - 137 pieces of equipment - $ 2,596,971 User funded – 47 pieces of equipment - 1,528,101 Federally Funded – 77 pieces of equipment - $2,896,109 Funding Process

9 ADOT FLEET OPERATIONS OVERVIEW Funding Process Rental Rates Rental rates are based on a combination of two factors: A fixed monthly charge to recover the cost of the Fleet Management organization A variable usage charge based on miles or hours to recover the cost of maintaining the Fleet Recapitalization funds are held at a higher level and not distributed to the divisions to be later paid back to the Equipment Fund

10 ADOT FLEET OPERATIONS OVERVIEW 40 Federal & State Agencies Supported LUSD Current Challenges and Impacts

11 ADOT FLEET OPERATIONS OVERVIEW Current Challenges and Impacts COPE - Commission on Privatization & Efficiency Equipment Corrosion Environmental Washing Equipment Oilboot cleaning Unsecured Funding Renewed Hiring Freeze threat New Employee Benefit Changes Insurance Retirement

12 ADOT FLEET OPERATIONS OVERVIEW New Technologies Automated Motor Pool

13 ADOT FLEET OPERATIONS OVERVIEW New Technologies Solar Light Bars Equipment highlights and basic features include: 53 Argent Light bar with self-contained (14) Solaris LED light heads, four (4) solar panels, four (4) lithium-ion battery packs Labor to install or transfer to another vehicle less than one (1 ) hour Light bar operates from its own power. Lithium-ion batteries it can trickle charge the vehicle battery when fully charged Wireless six-button controller with multiple light patterns and rear arrow stick pattern A minimum of 12-hour continuous operation or 5 day/4-hour operation Three flash patterns (increasing speed)

14 ADOT FLEET OPERATIONS OVERVIEW New Technologies Solar Light Bars (cont) Equipment highlights and basic features include: Low battery warning feature that gives the operator a visual warning the light bar batteries are below 15% charged (approximately two operating hour left) Emergency operation from vehicle cigarette outlet when emergency switch is on Automatic night power operation. Drops to SAE Class 2 light output for Mode 1 and 2 ROI is projected between 12 – 15 months depending upon fuel costs and actual use

15 ADOT FLEET OPERATIONS OVERVIEW New Technologies Solar Light Bars (cont) This program was recently mentioned in AASHTO News For Immediate Release Contact: Tony Dorsey Monday, June 27, 2011 tdorsey@aashto.org; 202-624-3690 State DOTs Respond to Lean Times with Technology and Innovation (Washington DC) – The high cost of motor fuels, coupled with decreases in spending for all modes of transportation, is presenting significant challenges and opportunities for state departments of transportation across the country. Many state departments of transportation are turning to technology and environmentally sensitive solutions to cut fuel consumption, improve efficiency, and save money, said John Horsley, executive director of the American Association of State Highway and Transportation Officials. State DOTs are facing some of the steepest revenue declines in decades. Without these innovative solutions, the impact on the condition and performance of our roads and bridges would be even greater. State transportation departments in Arizona, Indiana, Kansas, Michigan, and New Hampshire offer some examples.

16 ADOT FLEET OPERATIONS OVERVIEW New Technologies Solar Light Bars (cont) This program was recently mentioned in AASHTO News The Arizona Department of Transportation is testing a new solar-powered system to eliminate the need to keep its vehicles idling while parked near traffic. This new technology allows emergency lighting mounted on work trucks to remain illuminated even when the engine is turned off. Exploring innovations like solar-powered safety lighting on construction vehicles taps one of Arizonas best natural resources – abundant sunshine – and allows the department to reduce fuel and maintenance costs for these trucks, said John Halikowski, ADOT director of the Arizona Department of Transportation. This is an effort with environmental, cost-savings, and stewardship benefits. It demonstrates our efforts to find new solutions for age-old challenges. Currently, ADOT construction staff is field testing 37 trucks equipped with the new solar technology. ADOT is also participating in a program to cut the departments annual travel by 15 percent by encouraging employees to use technologies such as videoconferencing and by implementing alternative work schedules to cut the total number of days employees spend traveling to and from construction sites throughout the state.

17 ADOT FLEET OPERATIONS OVERVIEW MORE…… Current Challenges and Impacts FLAGSTAFF - Authorities in Flagstaff are assuring residents there are no rogue pandas roaming the city after some pranksters got creative with an electronic street sign. The Arizona Department of Transportation-controlled sign was set up to warn drivers not to make left turns at a busy intersection. But motorists heading to work Monday morning got an entirely different message: "Rogue panda on rampage." A passer-by reported the hacked sign to police at about 3 a.m. Monday. Transportation Department spokeswoman Mackenzie Nuno says the sign was restored to its original message by 11 a.m. She says the agency has no suspects, but she noted the hackers would have needed specialized equipment to change the sign's message. Flagstaff police Lt. Ken Koch tells the Arizona Daily Sun that citizens can rest assured there are no problems with rogue pandas in the city. ADOT Street-sign Warns of Rogue Panda

18 ADOT FLEET OPERATIONS OVERVIEW Fuel, Environmental, Training & Scales Management 56 fueling locations statewide 1,200+ customers / day Largest IGA is DPS 4.4 million gallons pumped annually 103 fuel storage tanks 700,000+ gallon capacity

19 ADOT FLEET OPERATIONS OVERVIEW Cost Savings per Gallon ADOT vs. Retail Diesel (0.45) Unleaded (0.44) Fuel, Environmental, Training & Scales Management Average Annualized Savings of $1,900,000

20 ADOT FLEET OPERATIONS OVERVIEW Fuel, Environmental, Training & Scales Management Environmental Awareness & Technical Training

21 ADOT FLEET OPERATIONS OVERVIEW Enforcement Scales Management a successful partnership with MVD/ECD Fuel, Environmental, Training & Scales Management 20 Ports of Entry 87 Scales 70 mobile enforcement scales

22 ADOT FLEET OPERATIONS OVERVIEW Fuel, Environment, Training & Scales Management Issued Citations $2,053,990 FY11 Total Weighs 6,207,402

23 ADOT FLEET OPERATIONS OVERVIEW Management Information Systems Administer, maintain and test upgrades to our vendor-supplied Fleet and Fueling systems Application Development Maintain and coordinate use of systems in equipment in the field Vehicle diagnostic equipment Application Hosting – GAME, DEMA What We Do

24 ADOT FLEET OPERATIONS OVERVIEW Management Information Systems Provide Equipment Services a competitive advantage through the use of information Deliver innovative solutions to improve productivity of personnel Provide world-class customer service Equipment Services Other ADOT Outside Agencies Modernize our infrastructure and applications Objectives

25 ADOT FLEET OPERATIONS OVERVIEW Management Information Systems Automated Motor Pool (AMP) Traffic Operations Signal Warehouse Multimodal Planning Division Credit Card Payment Bridge Thin Clients / Server-based computing Snow Readiness reporting Globe District snowplows AVL Systems Major Initiatives

26 ADOT FLEET OPERATIONS OVERVIEW THANK YOU ! QUESTIONS ? CONTACT INFO: Dennis Halachoff 602-712-7284 DHalachoff @azdot.gov


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