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1 4/15/2014.  Apr 15, 2014First reading of 2014 tax rate ordinanceCity Manager 2014 Tax Levy for Public Hearing Public Hearing on 2014-2015 City Budget.

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Presentation on theme: "1 4/15/2014.  Apr 15, 2014First reading of 2014 tax rate ordinanceCity Manager 2014 Tax Levy for Public Hearing Public Hearing on 2014-2015 City Budget."— Presentation transcript:

1 1 4/15/2014

2  Apr 15, 2014First reading of 2014 tax rate ordinanceCity Manager 2014 Tax Levy for Public Hearing Public Hearing on City Budget  Apr 15, 20143nd Budget Work SessionCity Manager City Schools Review City Budget Overall Review  May 13, 2014Adoption of School Budget (Required by May 15th), Adoption of City Budget Second reading of 2013 tax rate ordinanceCity Manager Adoption of tax rate ordinance 4/15/2014 2

3 Balance With Recurring Expenses R Recurring Revenues One-time ExpensesOne-time Revenues 3 4/15/2014

4  I reviewed every line item in the budget requests from departments and made recommendations to the City Manager  Criteria for my recommendation: ◦ 1) Was increases in budget request supported by justification? And ◦ 2) Was increase in line with 6 months actuals of current year and two years prior actuals?  The City Manager and I met with some department to discuss and further justify their request for increase funding. 4/15/2014 4

5 1. Maintaining Financial Integrity 2. Housing and Neighborhood Assistance (Code Enforcement) 3. Investing in Employees 4. Public Safety Building 5. Regional Communications System 6. Storm Drainage Utility 7. MIS Software 8.Recycling 9.HRWTF – Phase II 10.Economic Development 11.Teen/Family Resource Center FY Program Priorities 5 4/15/2014

6  Balanced budget by matching recurring expenditures with recurring revenues  Schools increase by $139,000 to replace grant funded positions  Maintain CSA funding increase of $1,315,000 to support mandated services  Police career development funding of $106,500  Fire career development funding of $20,000  Bus route project funding of $185,000  Human Resources salary study of $70,000  Tourism cost savings of $110,000  Funding of 7 new positions $483,100 Con’t FY Budget Highlights 6 4/15/2014

7 Con’t  Comprehensive Plan funding of $150,000  Downtown Partnership continued funding of $70,000  No funding of COLA  Funding a 2.01% increase in VRS employer contributions of $272,000  No funding for increase in health care cost FY Budget Highlights 7 4/15/2014

8 8 FY New Position Requests Proposed Funded: DepartmentPosition Salary Benefits Total SheriffDeputy (295) (2) $ 77,600 $ 30,000 $ 107,600 City ManagerAssistant City Manager 90,000 24, ,000 Public WorksConstruction Manager 70,000 20,200 90,200 Public WorksStreet Maintenance Specialist (1) 35,000 15,700 50,700 PlanningProperty Maintenance Inspector 34,500 14,000 48,500 Police Administration Sergeant/Accreditation 54,000 18,100 72,100 Totals $ 361,100 $ 122,000 $ 483,100 Proposed Un-funded: Parks and RecreationGeneral Manager of Recreation $ 62,900 $ 19,800 $ 82,700

9 4/15/ COLA/Bonus Projected Costs 1% 2% 3% Gen'l Government Employees $ 139,000 $ 278,000 $ 417,000 Constitutional Employees 11,500 23,000 34,500 Social Service Employees 22,500 45,000 67,500 School Employees 314, , ,000 Total $ 453,000 $ 906,000 $ 1,359,000

10 Scenarios for COLA Increases 10 4/15/2014 COLA & Salary # of Emp Total Current Benefits 1 % All vs. Cap LevelsUnderOver Salaries Benefits 1% Salary 1% Benefits1%2%3% Differences $50, $ 7,826,281 $ 1,453,814 $ 78,263 $ 14,538 $ 92,801 A $ 185,602 $ 278,403 $ 23,194 $60, ,742,626 1,809,792 97,426 18, ,524 B 231, ,573 13,988 $75, ,937,515 2,217, ,375 22, ,550 C 283, ,651 7,349 $80, ,092,642 2,246, ,926 22, ,390 D 286, ,169 5,806 $100, ,411,445 2,491, ,114 24, ,028 E 318, ,083 2,026 All 14,582,318 2,708, ,823 27, , , ,734 $50,000 Cap 96 4,800, ,648 48,000 8,916 56,916 A 113, ,749 $60,000 Cap 61 3,660, ,882 36,600 6,799 43,399 B 86, ,196 $70,000 Cap 27 2,025, ,164 20,250 3,762 24,012 C 48,023 72,035 $80,000 Cap 25 2,000, ,520 20,000 3,715 23,715 D 47,430 71,146 $100,000 Cap 10 1,000, ,760 10,000 11,858 E 23,715 35,573

11 4/15/ FY Schools Additional Funding Request Proposed Funded: Position Salary Benefits Total Math Specialist (Grant Expired) $ 58,800 $ 13,000 $ 71,800 Transitional Data Specialist (Grant Expired) 54,600 12,100 66,700 Totals Position Funding $ 113,400 $ 25,100 $ 138,500 Proposed Un-funded: Reading Specialist (New) 48,100 10,700 58,800 3% COLA and Step Adjustments $ 935,731 Total Un-funded $ 994,531 Total FY 2015 Request $ 1,133,031

12 4/15/ Tax Rate Increase Required to Fund School's FY 2015 Un-funded Request One penny tax increase equals approximately $ 130,000 Schools un-funded requested increase for FY 2015 $ 994,531 Divided by one penny factor 130,000 Tax increase required to fund Schools Budget Request $ Cent Tax Increase

13 General Fund recurring Revenues$ 45,278,000 General Fund recurring Expenditures$ 45,058,000 General Fund One-time Expenditures$ 220,000 Total General Fund Expenditures$ 45,278,000 Capital Fund $ 5,086, /15/2014

14 14 Comparison of General Fund Expenditure Budget to Prior Year's Budget FY vs. FY Totals Operating $ 43,973,000 $ 45,278,000 $ 1,305,000 Osage Projects 1,853,000 - (1,853,000) Totals $ 45,826,000 $ 45,278,000 $ (548,000)

15 FY 2014 Reoccurring Revenue Budget $ 43,973,000 RE Taxes ($0.06 increase) 780,000 Public Service Corp Taxes 381,800 Personal Property 238,000 M&T Taxes (New plant Taxes pending) - Consumption Tax (100,000) Combined (increases/decreases) 5,200 Net Change 1,305,000 FY 2015 Proposed Revenue Budget $ 45,278,000 4/15/ Summary of Budget Changes from FY 2014 to FY 2015

16 4/15/ Summary of Budget Changes from FY 2014 to FY 2015 FY 2013 Reoccurring Expenditures Budget $ 43,973,000 Combined Department Increase/(Decreases) $ 214,292 Bus Route Project 185,000 Tourism Outsource Savings (194,000) Tourism Support 84,000 Assistant City Manager Benefits 25,000 Police Career Development 106,500 Fire Career Development 20,000 HR Salary Study 70,000 COLA % increase in VRS employer contributions 272,000 Comprehensive Plan 150,000 Schools to replace grant funded positions 139,000 Funding New Positions 393,100 Net Change 1,464,892 Proposed 2015 Expenditure Budget $ 45,278,000

17 CAPITAL FUND $5,086,000 Debt Service - $3,777,500 Equipment - $571,500 Capital Projects - $737,000, Total Projects - $1,308,500 $800,000 transferred from I-295 proceeds for capital projects in FY /15/2014

18 Sheriff - $ 60,000 Police cars with equipment Police - $ 230,000 Police cars with equipment Fire - $ 32,000 Heavy Duty Truck to tow Rescue/EOC Trailer Public Works - $ 557,000 Street Paving FundingVehicle replacement (5)Street Lighting Recreation - $200,000 Heating coilCommunity Center RoofPlayground/Park Renovation 2 Vans (match)Replace Exercise Equip.Replace Shelter Roof to Metal Marquee SignReplace Chairs and Tables Information Technology - $50,000 Continues our existing replacement program Planning - $100,000 Chapter 19 ViolationsBuilding DemolitionNew Plotter/Printer Treasurer - $9,500 Printer 18 4/15/2014

19 19 Requests FY 2015 Revenues: Fund 071 Revenues $ 2,865,500 Transfer from GF(011) $ 2,220,500 Total Revenues $ 5,086,000 Expenditures: Debt Service $ 3,777,500 ITServers, PC and Other Equipment 50,000 SheriffVehicles 60,000 PoliceAdminVehicles 70,000 Printer 5,000 CommandRadio - PatrolVehicles 155,000 FireHeavy Truck to tow Rescue/EOC Trailer 32,000 City of Hopewell Capital Projects Fund (071) Request for FY 2015

20 Public WorksPavement Repair 350,000 Street Lighting Improvements 20,000 Dump Truck 52,000 Pickup Truck (Asphalt) 32,000 Pickup Truck (Traffic) 25,000 Stake Body Truck 53,000 Pickup Truck (Construction) 25, ,000 RecreationHeating Coil 13,000 Community Center Roof 75,000 Playground/Park Rnovation 25,000 Replace Excerise Equipment 10,000 Shelter Roofs to metal 20,000 Replace 2 Vans 20%match 24,000 Replace Lifeguard Stand 16,000 Update Marquee sign 15,000 Annual replacement of table & chairs 2, ,000 4/15/

21 4/15/ TreasurerPrinter 9,500 OtherD/T Partnership Funding 70,000 Chapter 19 Violations 25,000 Neighborhood ServicesCodeDemolition Bldgs 50,000 New Plotter/Printer 25,000 Sub-total of Projects $ 1,308,500 Total Expenditures $ 5,086,000 Surplus/(Deficit) - Major Project PoliceCommunication System $ 2,500,000

22 4/15/ CCHASM - The Chesterfield-Colonial Heights Alliance for Social Change FY 2015 Additional Un-funded Requests for Consideration Historic Hopewell Foundation Increase $ 18,000 CCHASM 5,000 Economic Development Line Item 100,000 Downtown Partnership match for July 4th 30,000 3% Bonus for City Employees cap $75, ,651 3% Bonus for Schools cap $75,000 est. 838,380 $500 per Council Communication Budget 3,500 Gateway Landscaping 3,000 Total $ 1,422,531

23 23 4/15/2014 SUMMARY OF REVENUES SPECIAL CAPITAL GENERALREVENUESCHOOLENTERPRISEPROJECTS REVENUESTOTALFUNDFUNDS Ad Valorem Taxes -- Real Estate14,775, Machinery & Tools4,759, Personal Property4,563, Public Service Corporation3,797, Penalities & Interest300, Subtotal Property Taxes28,194, Other Taxes -- Sales Tax1,917, Utility Tax1,700, Business License Tax1,650, Motor Vehicle License360, Bank Tax120, Recordation /Deeds Tax120, Meals & lodging Tax2,550, Subtotal Other Taxes8,417,0005,867, ,550,000 Intergovernmental Revenues -- State Revenues36,659,4036,316,5003,374,00026,968, Federal Revenues8,731,927318,6002,061,2006,352,12700 Permits and Fees86, Fines and Violations1,701, Use Money & Property64,50047,0003,5004,000010,000 Operating Revenues24,574, In-Lieu of Taxes1,261, Other Revenues7,356,370600,300382,6006,067, ,500 Total Revenues117,047,30044,393,5005,821,30039,393,00024,574,0002,865,500 Transfers from Other Funds18,206,500884,5002,622,50012,479,00002,220,500 Bond Proceeds00 Fund Balance Use1,562, ,50001,251,0000 Total Resources136,816,30045,278,0008,755,30051,872,00025,825,0005,086,000 Less Transfers from Other Funds (18,206,500) (884,500) (2,622,500) (12,479,000) - (2,220,500) Total Resources net of Transfers$118,609,800$44,393,500$6,132,800$39,393,000$25,825,000$2,865,500

24 24 4/15/2014 EXPENDITURES SUMMARY ALL FUNDS- FY SPECIAL CAPITAL PROGRAMS/ GENERALREVENUESCHOOLENTERPRISEPROJECTS DEPARTMENTSTOTALFUNDFUNDS Legislative $ 364,000 Constitutional Offices/Courts 5,665,900 Administration 39,248, Social Services 3,775, Comprehensive Services 2,990, Parks & Recreation 1,645, Harbor Master/Marina 14, CDBG Self Insurance 290, Anti-Litter 5, Cemetery 35, School Board 51,872, Solid Waste 2,123, Sewer Services 6,347, HRWTF 17,355, Capital Projects/Debt 5,086, Economic Development Total Expenditures $ 136,816,300 $ 45,278,000 $ 8,755,300 $ 51,872,000 $ 25,825,000 $ 5,086,000 Less: Transfer to Other Funds $ (17,821,500) (16,875,000) (62,000) - (884,500) - Total Net Expenditures $ 118,994,800 $ 28,403,000 $ 8,693,300 $ 51,872,000 $ 24,940,500 $ 5,086,000

25 25 4/15/2014 GENERAL FUND REVENUES ACTUAL BUDGETYTDPROJECTEDDEPTCITY MGR REVENUES /31/1406/30/14BUDGET Ad Valorem Taxes -- Real Estate$13,331,618 $ 14,088,675$13,995,000$6,575,832 $ 13,995,000$14,385,000$14,775, Machinery & Tools4,202,779 5,797,8804,759,7002,395,0074,759, Personal Property3,802,833 4,071,0474,325,000269,5994,325,0004,563,000 Less State Tax Relief-1,618,029 (1,618,030)-1,618,000(1,618,000)00 -- Public Service Corporation3,420,799 3,391,3003,415,000229,2373,415,0003,797, Penalties & Interest308, ,766300,000117,105300,000 Subtotal Property Taxes23,448,681 $ 26,417,63825,176,7009,586,78025,176,70027,804,70028,194,700 Other Taxes -- Sales Tax1,921,273 $ 1,989,1281,917,000683,9331,917, Utility Tax1,681,833 1,687,7401,800,000806,1501,800,0001,700, Business License Tax1,568,561 1,738,8301,650,00032,2401,650, Motor Vehicle License340, ,759360,00047,985360, Franchise Fee0 4, Bank Tax121, ,048120, Recordation/Deeds Tax114, ,591120,00077,394120, E911 Wireless Subtotal Other Taxes5,748,059 $ 6,029,2965,967,0001,647,7025,967,0005,867,000 Intergovernmental Revenues -- State Funding7,734,806 $ 8,026,122 $ 7,974,2934,397,199 $ 7,974,2936,316, Federal Funding720, , ,193172, ,193318,600 Permits and Fees96, ,10888,50059,05888,50086,500 Fines and Violations1,866,202 1,544,5611,701,800669,3371,701,8001,602,6921,701,800 Use Money & Property69,799 76,36647,00023,78447,000 In-Lieu of Taxes29,475 1,220,1671,261,1000 Other Revenues722, ,928642,968435,268642,969600,300 Total Revenues40,436,470 $ 44,762,75443,344,55416,991,19043,344,55543,904,39244,393,500 Transfers from Other Funds884, ,250884,500 Fund Balance Appropriated -1,853, Total Resources41,320,970 $ 45,647,25446,082,05417,182,44046,082,05544,788,89245,278,000 Less Transfers from Other Funds-884,500 (884,500)-884, , ,500 TOTAL NET RESOURCES$40,436,470$44,762,754$45,197,554$16,991,190 $ 45,197,555$43,904,392$44,393,500

26 26 4/15/2014 GENERAL FUND EXPENDITURES ACTUAL BUDGETYTDPROJECTEDDEPTCITY MGR DEPARTMENT/PROGRAM /31/146/30/14BUDGET Legislative -- City Council$162,491 $ 122,648$111,000$54,867$111, City Clerk67,997 70,13062,00028,90162,000 67, City Attorney209, ,194173,000104,336173,000175,750186,000 Total Legislative 439,506 $ 432,972346,000188,104346,000348,750364,000 Constitutional Offices/Courts -- Clerk of Circuit Court267,474 $ 292,772290,000132,216290,000316,534297, Commonwealth Attorney394, ,775415,000208,642415,000450,645439, Commissioner of Revenue249, ,865310,000149,217310,000324,719324, City Treasurer281, ,810293,000145,622293,000340,940331, City Sheriff1,118,528 1,085,4301,080,000578,2941,080,0001,162,8481,144,000 Total Constitutional 2,311,100 $ 2,394,6522,388,0001,213,9912,388,0002,595,6862,535, Circuit Court34,215 $ 51,43370,00021,91170,000 72, General District Court68,335 65,06455,00035,35955,00056,00058, Court Services6,163 5,8187,0002,9687, VJCCCA Grant153, ,290147,00081,987147,000147,290150, Crater Detention Center280, ,171252,00093,592252, Riverside Regional Jail2,551,320 2,397,5602,453,0001,176,4802,453,000 Total Courts/Detention 3,094,5412,928,3362,984,0001,412,2972,984,0002,985,2902,992, City Manager Office244, ,635246,000155,984246,000234,000324,000 Economic Development Office234, ,110312,600121,203312,600320,5220 Intergovernment Affairs79,002 69,75090,00041,94690,000 92,000 Human Resources250, ,231260,000119,661260,000310,000344, Electoral Board/Registrar130, ,414135,00056,775135, , Finance1,202,098 1,254,9821,211,000609,4221,211,0001,307,7001,259, Development564, ,557587,400292,456587,4001,067,684766, Police5,158,882 5,207,7115,245,0002,496,8595,245,0005,452,1175,598,000 Victim-Witness Grant87,135 74,079114,00029,369114, Fire2,636,690 2,641,6492,829,0001,240,6282,829,0002,901,1002,999, Public Works3,411,534 3,538,2163,785,0001,305,8233,785,0005,187,8003,880, Health/Outside Agencies1,288,595 1,339,0331,293,000836,9211,293,0001,366,5001,658, Non-Departmental4,473,420 4,509,3814,433,0002,379,7684,433,0004,619,0004,891, Transfers15,796,513 17,648,66219,120,0001,306,53019,120,00016,986,00017,322, Contingency/COLA/Health Ins0447, Total Expenditures $41,404,137$43,476,370$45,826,000$13,807,737$45,826,000$46,021,149$45,278,000 -1,795,650-1,961,599-1,247,650 Less: Transfers to Other Funds-15,271,844-4,509,381-19,120,000-1,306,530-19,120,000-16,986,000-17,322,000 Total Net Expenditures $24,446,895$38,966,989$26,706,000$12,501,207$26,706,000$29,035,149$27,956,000

27 4/15/ What next? Incorporate discussion from tonight’s meeting. Adopt Budget on May 13, 2014


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