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Proposed Project Plan for Fiscal Year 2014-15 Chancy A. Nutt, Finance Administrator Timothy W. Grier, Town Manager.

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Presentation on theme: "Proposed Project Plan for Fiscal Year 2014-15 Chancy A. Nutt, Finance Administrator Timothy W. Grier, Town Manager."— Presentation transcript:

1 Proposed Project Plan for Fiscal Year Chancy A. Nutt, Finance Administrator Timothy W. Grier, Town Manager

2 Planning for Projects Transitioning into a new year and revenue cycles Comprehensive look at the beginning fund balance and projected monthly carry-over money Operating costs vs. Project costs Project selection allows staff to work more efficiently Project selection assists council to plan spending throughout the year and prioritize projects proposed projects FY 14-15

3  Current Cash Position (to date)  Target Cash Position  Cash Carry Over  Council Approved Projects  Spreg Crossing $63,400, Moonlight Crossing $111,043, Park Cabanas $15,000, GO Tech (moonlight dr. low water crossing study) $1,000, Photo Enforcement Survey $ 4,657.  Projected Beginning Project Fund (carry over) Balance (after completion of council approved projects)  Projected Revenues over Expenditures  Revenues received through State sharing and local sources  Expenses the town will accrue during normal operations and routine maintenance. Projected Revenue over Expenditures $ 574,644 with a monthly surplus of $ 47,887  LESS 10% for changes in revenues / expenditures - $ 57,464 Projected Project Funds Available for Fiscal Year 2014/2015  $ 3,100,000  $ 2,600,000  $ 500,000  $ 195,100  $ 304,900  $ 517,180 $ 822,080 proposed projects FY Project Funds Council has in the past directed the Town Manager to maintain a $ 2.6m fund reserve

4 Projected Fund Surplus  Expenditures that allow for daily operations and routine maintenance are considered Operating Expenditures. Projected Operating Expenditures of $ 1,523,910  Revenues received through state sharing, local sources, and fees, fines, licensing, and billing are our Operating Revenues. Projected revenues of $ 2,098,554  Surplus of revenues over expenditures are projected to be $ 574,644, or if divided by twelve, a monthly surplus of $ 47,887 (we are reducing this number by 10% to allow for unanticipated reduction in revenues and/or unanticipated expenditures to $ 517,180)  Therefore:  Carry Over$ 304,900  Revenues over Expenditures(LESS 10%)$ 517,180  Total $ 822,080 proposed projects FY 14-15

5 Staff Recommended Projects  Streets and Roads  Fire Wise  Culverts and Drainage  Back-Up Water Supply (Valley Well Project)  Purchase of Adjacent Land  Three Year Planning  Park Phase II  Donations  Meals on Wheels $ 20,000 (Grant FY 15 & 16)  Ridership Program $ 9,100  Payson Rodeo $ 2,300  Payson Youth $ 2,500  Tonto Bridge $ 1,000  Tonto Tribe $ 3,000  $ 233,560 – 333,560  $ 3,000 – 5,000  $ 100,000 – 200,000  $ 75,000 – 150,000  $ 100,000 – 100,000  $ 50,000 – 80,000  $ 37, ,400  $ 598,960 – 905,960 proposed projects FY Option 1 Option 2

6 Funds as related to the whole proposed projects FY 14-15

7 Funds as related to the whole proposed projects FY 14-15

8 Unknown Projects - Such as the Town Park Project proposed projects FY These are projects not contemplated as “staff recommended” but may be projects the Council decides to pursue during the course of the upcoming fiscal year Option 1  $ 100,000  $ 598,960  $ 698,960 Option 2  $ 100,000  $ 905,960  $ 1,005,960

9 Good Project Planning Helps to Answer Your Question: “Can We Afford This?” proposed projects FY  Project selection and prioritization by council gives council direction to target spending  Improves staff efficiency as staff implements council directed projects  When new projects comes up, council can look at selected projects and choose If they want to replace a selected project with a new project


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