2Conducting a Business Meeting Objective:Analyze the role of Robert’s Rules of Order in conducting a business meeting
3Conducting A Business Meeting Objective: Demonstrate key parliamentary abilities that would be used in a business meeting.
4What is Parliamentary Procedure? Parliamentary procedure is using well defined rules to conduct business using a formal, organized approach.Parliamentary procedure isgoverned by Robert’s Rules of Order.
5Parliamentary Law Robert’s Rule of Order Rules for conducting a meetingAssures that all sides are treated fairly and that everyone has the opportunity to discuss and vote
6Parliamentary Law Main Objective: Focus on one item at a time Extend courtesy to everyoneObserve the rule of the majorityEnsure the rights of the minority
7Methods of Voting Voice- aye (pronounced “I”) for yes and “no” Rising- standing or show of handsSecret Ballot- written voteRoll Call- secretary asks each member to state vote
8Voting Single majority one vote more than 50% of the votes cast Two-thirds majority2/3 of the members voting toward one side of the motionusually used when the rights of the members are limited
9VotingQuorumnumber of members required to conduct business
10The GavelThe president uses the gavel to control aspects of the meeting.The number of taps determines the meaning.
11Gavel Symbol of authority Meaning of the taps 1 tap means to be seated 2 taps means the meeting is called to order3 taps means that members should standSeries of taps“be quite and orderly”
12What to do? An Agenda is a list of what will be done at the meeting Also can be called an Order of Business
13Presiding Officer Chapter FFA President Must be fair and impartial Must relinquish the chair to the next person in charge to voice their opinion.
15Main MotionUsed to get group approval for a new project or some other course of actionWording: “I move” NOT “I make a motion”Can only have ONE main motion on the table at one time
16Main Motion Requires second Debatable Amendable Majority vote required Can be reconsidered
17Main Motion Examples I move to sell fruit this year. I move that the chapter attends FFA Camp.I move that we go to the state fair.I move to raise pigs.
18SecondA second guarantees that more than one person wants to discuss something in a meeting.Person making a second doesn’t have to be formally recognized.
19Amendments Used to change a main motion 3 ways to amend: addition, substitution, striking outWording: “I move to amend the motion by adding, striking or substituting the words ___________________ for _____________________”
20Amendments Requires second Debatable Amendable Majority vote required Can be reconsidered
21Amendments ExamplesJim moved to sell fruit to raise money for FFA. Michelle wants to sell flowers. How would she change the motion?Answer: “I move to amend the motion by substituting the word FLOWERS for FRUIT”
22AdjournUsed to end a meetingWording: “I move to adjourn”
23Adjourn Cannot be debated Cannot be amended Cannot be reconsidered Requires secondRequires majority vote
24Point of OrderUsed when one believes a parliamentary error has been madeWording: “I rise to a point of order”
25Point of order Not debatable Amendable Does not require second Cannot be reconsideredNo vote required
26Division of the House Calls for a counted vote Wording: “I call for a division of the house.”
27Division of the House Not debatable Amendable Does not require second Cannot be reconsideredNo vote required
28Lay on the table To Postpone a motion to the next meeting Motion must be taken from the table at the next meeting to be discussedWording: “I move to lay this motion on the table until _______________”
29Lay on the table Requires second Not debatable Not amendable Cannot be reconsideredMajority vote
30Previous question Used to stop debate and vote Wording: “I move to previous question”
31Previous question Second required Not debatable Not amendable Can be reconsidered before vote2/3 vote required
32Refer to committeeUsed to gain more information on a motion before votingWording: “I move to refer this motion to a committee to report at our next meeting.”
33Refer to committee Second required Debatable Amendable Can be reconsideredMajority vote