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PRE-SAD SAFETY MEETING AGENDA CEBAF Center Auditorium Thursday, 12 Aug 2010 1:30 – 2:45 p.m. Introduction Safety Data/Trends W. Oren 5 Min. Hand Safety/Safety.

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Presentation on theme: "PRE-SAD SAFETY MEETING AGENDA CEBAF Center Auditorium Thursday, 12 Aug 2010 1:30 – 2:45 p.m. Introduction Safety Data/Trends W. Oren 5 Min. Hand Safety/Safety."— Presentation transcript:

1 PRE-SAD SAFETY MEETING AGENDA CEBAF Center Auditorium Thursday, 12 Aug 2010 1:30 – 2:45 p.m. Introduction Safety Data/Trends W. Oren 5 Min. Hand Safety/Safety HandoutsS. Chandler10 Min. Work Planning UpdateH. Fanning5 Min Work ObservationsW. Oren 7 Min. RadConD. Hamlette8 Min Scheduled Activities Facilities Accelerator Physics FEL R. Sprouse R. Michaud B. Manzlak J. Coleman 10 Min. 5 Min. 5 Min. 5 Min. Closing W. Oren 2 Min.

2 PRE-SAD SAFETY MEETING Safety Data/Trends WILL OREN 12 August 2010

3 Analysis of Reported Events, Year to Year 11 medical reports in Q310; four involved Construction subcontractors 5 ORPS/CAIRS in Q310 3 ORPS reports (Test Lab Basement flooding, 12GeV Temporary Electrical Line Strike, Failure of Manual Surveillance in Hall A) 2 CAIRS reports (Forehead laceration with stitches, Infection from splinter) 3

4 Recordable Injuries FY 2009 - 2010 Date InjuryCausal Factor 1/5/2009 Subcontractor employee in the CC kitchen received a 1st degree burn to their hand when they accidently touched a cooking surface. Situational Awareness /LTA supervision – employee had returned from X-mas break and it was her last workday before retiring. 7/13/2009 Employee was stung twice by a yellow jacket. Environment Employee did not report the sting until the day after the incident, after seeing her personal physician instead of OCCMED. Feedback was that the incident did not seem related to her work. 7/16/2009 Employee was struck in eye by insect while walking past the first of two AC blower units. Environment Design of AC compressor unit 11/19/2009 Employee was testing a circuit board when the 15v regulator (IC chip) exploded and a piece of the plastic hit him in his left eye Work Planning – determination of PPE requirements Design of equipment 1/22/2010 Employee was moving cinder blocks with gloves on, one of the blocks slipped and pinched his left ring finger between another cinder block Work Planning - Manual handling, employee pre-existing condition, and the large quantity of blocks (1000+) presented many opportunities for a dropped block and the resultant risks – pinch/crush injury. 3/15/2010 Subcontractor employee was undoing the straps around equipment when the pieces shifted and pushed against his foot this caused him to jump off ledge, fracturing ankle. Work Planning Situational Awareness 4/13/2010 Employee was leaning into a cavity bake oven to inspect a fitting at the bottom of the cabinet's interior, and hit his head on the shelf. Situational Awareness Design 7 Recordable Injuries in last 18 months 3 related to Work Planning + 2 related to Situational Awareness  Work planning training under development  Planning starts with Job Walk Down 2 related to Environment (Insects, recent heat related) 4

5 JLab Injuries FY09-10 – Body Part 4 11 medical reports in Q310; four involved Construction subcontractors 3 insect bites 4 abrasions (wood splinter, fall on stairway, 2 hand/finger injuries) 3 facial lacerations (tool kickback) 1 foreign body in eye


7 Hand Safety Hand Safety Program Rationale and History JLab Experience Safety Controls

8 Hand Safety Rationale and History JLab Experience Safety Controls

9 Rationale and History Will noted high incidence of hand injuries and requested training for Engineering. Hand safety meetings were held with Machine Shop, Alignment and Magnet, Installation and Vacuum, and Cryo. Bob May is currently creating online module. Today’s comments are a brief introduction to that, more comprehensive, module.

10 Hand Safety Rationale and History JLab Experience Safety Controls

11 Five Years of Hand Injuries Total: 38 Site: –Wrist: excluded –Proximal hand: 2 –Digits: 1 st : 9 2 nd : 4 3 rd : 11 4 th : 7 5 th : 5

12 Five Years of Hand Injuries Type of injury –Laceration: 21 –Contusion: 6 –Abrasion: 2 –Foreign body: 2 –Sprain: 2 –Fracture: 2 –Puncture: 1 –Amputation: 1 –Burn: 1 Cumulative trauma: 0

13 How to be an Ergonomist Option A: Earn a MS degree in human factors engineering. Option B: Memorize two things. 1.The formula for torque. 2.Minimize force, angle and frequency. Safety controls are derived from these two.

14 Hand Safety Rationale for Training JLab Experience Safety Controls

15 Hierarchy of Safety Controls Engineered –Air bags –Machine guards Work practice –Speed limits –Lock out/tag out Administrative –License restriction –Job rotation PPE –Motorcycle helmets –Gloves

16 Perfect Engineered Controls Make injury impossible Don’t interfere with work Don’t cause new hazard Ponder your engineered controls

17 Work Practice Controls Necessary evils caused by inadequate engineered controls. Effectiveness depends on work group subculture. Two categories: –Clear. Many important specific procedures. –Fuzzy. Primarily relate to one’s general approach.

18 Fuzzy “Work Practice Controls” Tempting to use in accident investigations. –“Pay more attention,” and “be more careful.” Can be the most difficult but most effective work practice controls. My favorites: –Think about hazard avoidance before you begin the task. The golden opportunity for safety is before you begin. Once the task begins, you focus on task completion more than hazard avoidance. Especially important for protecting the off hand because once the task begins, you focus on the on hand. –Learn to see. No conscious perception without directed attention. Train your brain at home too. Don’t rely on flipping on the safety switch when you come to work.

19 Administrative Controls Employee selection –Staff members are stable experts. –Beware of complacency from favorable experience. Work restrictions –Tell Smitty if you need them. Job rotation –Benefit: Can help by improving concentration and distributing physical stresses. –Risk: Expertise in the task can be diluted.

20 PPE In hand safety, there’s an understandable obsession with gloves. Know the downsides: –Decrease dexterity –Decrease grip strength by 1/3 –Increase fatigue –Excellent fit is difficult Three sizes of gloves Many sizes of hands Ask for ESH&Q advice regarding glove selection if needed.

21 Could Gloves Have Prevented? Type of injury –Laceration: 21. Perhaps 20? –Contusion: 6. Perhaps 2? –Abrasion: 2. Perhaps 2? –Foreign body: 2. Perhaps 2? –Sprain: 2. Perhaps 0? –Fracture: 2. Perhaps 0? –Puncture: 1. Perhaps 1? –Amputation: 1. Perhaps 0? –Burn: 1. Perhaps 1? Total: Perhaps 28 of 38 hand injuries could have been prevented by proper gloves.

22 Parting Advice Take hand safety very seriously. Hand injuries are among the most prevalent and important safety challenges at the Lab. Spread the gospel. Remember that both positive and negative attitudes about safety culture are contagious. Organize your thinking about safety controls. Think about ongoing opportunities for enhanced engineered, work practice, and administrative controls and PPE.

23 A Successful SAD with the Work Planning, Control, and Authorization Process Harry Fanning

24 Summary of Work Planning Process –Perform preliminary planning for assigned tasks. –Review lessons learned and promote continuous improvement. –Utilize task lists as appropriate. –Analyze hazards. –Ensure adequate and appropriate training according to Jefferson Lab’s standards of training (check EJTA). –Use an approved Work Control Document (WCD) if required. (WCDs are found in section 3310 of the ES&H Manual) –Monitor work during performance and re-evaluate the scope of work and Task Hazard Analysis (THA) if appropriate. (ES&H 3330) –Solicit and provide feedback for future reference. –Adequately document any lessons learned. These are the 5 Core Functions of ISMS

25 ATLisWCD Remember that an ATLis entry does not constitute a WCD (ATLis is a work planning tool) However, an ATLis entry for tasks with pre- mitigated Risk Codes > 2 should include as attachments: –OSP or TOSP, and –THA, or If the applicable WCDs are not attached to the ATLis entry, the specific WCDs should be referenced within the ATLis description for ease of evaluation

26 Jefferson Lab Safety Observation Program WILL OREN

27 Safety is a core business value, integral to the very existence of the lab The Jefferson Lab Safety Observation Program helps managers establish and maintain safety culture through a system of seeing and talking with people about safety. It demonstrates that...

28 All safety incidents are preventable Management must demonstrate a continuous emphasis and clarity around safety expectations show a passion for ZERO injuries, illnesses, and incidents

29 The Safety Observation Program helps managers demonstrate commitment to employees by: Demonstrating a desire to preserve and protect their organization’s most valuable resource – its employees Being visible to your employees and lead as you desire others to do Continuous emphasis and clarity around safety expectations – shows a passion for ZERO injuries, illnesses, and incidents

30 Observations allow you to mentor and teach/pass along your experiences and expectations. Safety Observations help employees demonstrate commitment to safety. Employees become an active part of building a safety culture – safety culture is not sustainable without this step! It can have a direct effect on their physical well-being.

31 Copyright © 2004 E.I. du Pont de Nemours and Company. STOP™ and the STOP™ logo are trademarks of E.I. du Pont de Nemours and Company.



34 CATEGORYITEMS Traffic - heavy trucks Parking - marked areas Reporting damaged equipment Work planning & walk thru Off hours work - coordinate with supervisor and those effected Training - new employees, escorts Weather - heat, hurricanes Construction activities Reactions of People Positions of People Personal Protective Equipment Personal Protective Equipment Housekeeping Trash removal process Tire punctures Orderliness Standards Orderliness Standards Conditions Walking on site Situational awareness Safety glasses, weld shields, safety shoes Procedures


36 SUMMER “SAD” Radiological Highlights David Hamlette RADCON Field OPS Coordinator August 12, 2010

37 Kudos!! (We’ve been Watching) The RCD would like to take this opportunity to recognize a few individuals that were observed going the extra mile to insure radiological safety:  “See something-Say something” award Calvin Mealer Jerry Nines ALARA teamwork” award Ed Folts & Hall A Technicians ALARA-n-Action” award Alan Gavalya Greg Marble

38 Release of Materials Very busy down…all items coming out of beam enclosures require RadCon survey PRIOR to removal(be mindful of tool bags and equipment carts when performing repairs/replacements) RCT’s perform site rounds at least twice daily to support work efforts RadCon is responsible for surveying and bringing up items from N&S Linacs, BSY. Things to remember….

39 Hardware removal Removal of beamline components require RadCon Notification Working in Radiation Areas can require more than just notification! Things to remember…. Working in Radiation Areas

40 Working in Hall A&C Equipment Racks Moving “Radioactive Materials” Disassembly of “RAM” Coordinate work with RadCon!!

41 …but for now Disposing of Metals Accelerator Enclosure Metals Cleared by RadCon (Indisinguishable From Background) Can Be throw in the regular trash Still!!no recycling of metals that have been in any accelerator enclosure They should have a “Do Not Recycle” sticker affixed to them( if large enough) Items can still be stored until moratorium lifted. “Moratorium- Madness… Light @ the end of the tunnel”

42 “UPGRADES” New Laydown Area(RAM, Radwaste, Moratorium metals) New ARM’s SRWP dealing with High Rad Watch New on-line dosimetry management system New RadCon Trainer – Maya Keller(Sorry Keith) New RCT – Adam Hartberger (Field Operations support). New rad waste containers

43 RAD WORKER “GOOD PRACTICE” Review the GARWP When in doubt call the RadCon cell phone 876-1743 “If you see something…. Say Something!!!”

44 Facilities Management & Logistics SAD Activities RUSTY SPROUSE

45 Power Outages

46 Construction Activities TEDF Removal of South Test Lab Wall Power Outage Generator Locations (SURA closed today thru next week) New 4” gas main to Test Lab (Potential will close Onnes at Jefferson) New Accelerator Site Gate

47 SEG Block Move Dates: Week of 16 Aug 10 Duration: 3 weeks

48 Experimental Staging Building Paving starting 23 Aug 2010 CHL Utilities Removal 30,000 liter dewer Crane operations behind CHL N/S Linac Power N. Linac Road Closure – 1 Week TBD 4 KW ESR Construction Activities

49 Construction Activities During Shutdown West ARC LCW Dates: 13 Aug—7 Sept 10 West Arc closed to other work Road closure on 11 -13 Aug to stage materials

50 Refuse and Recycling Dumpsters Open Tuesday &Friday 9-10am For additional access contact: Refuse (Trash) – Mike Lewellen at Ext. 7169 or 7400 Recyclables (Wood paper, cardboard, & plastic) – Mike Lewellen at Ext. 7169 or 7400 Bulk Storage and Scrap Metals – Joan Holloway Ext 7348 or Lamont Williams Ext. 6270 Hazard Waste – Jennifer Williams at Ext. 7882 or Bret Lewis at Ext. 6254 Material Handling Equipment – Manny Nevarez Ext 7406 or Brandon Holland Ext. 7378

51 Randy Michaud Deputy Group Leader, Operability August 12, 2010

52 Walk the job with your work crew before starting. Initial conditions may require reworking your plan Beware of Scope Creep – stop and reassess Report suspected or known damages to equipment Housekeeping? Clean up daily Update your ATLis tasks Use the Post information to elog feature

53 Make comments Hit Submit & Log Pick a logbook Make your entry The Comment goes to the LOGBOOK of your choice -AND- becomes part of the ATLis task history!

54 Daily 0800 Meetings? Yes ATLis Work Maps? Yes Major Tasks?

55 SAD Starts 0800 Friday the 13 th Tunnel Access ~0930 (after Rad surveys) WArc Tunnel – LCW piping installation Construction Area: Keep Out Injector Gun HV increased for Qweak run 2L15 Cryomodule installation & commissioning Helium processing W1 CAMAC to VME conversion Penetration work in support of 12GeV project Many power / air conditioner outages PM? All Systems PSS Certification Recovery Restoration Hot Check Out Physics Starts Monday September 27 th

56 Cryomodule Installation 2L15 W1 CAMAC to VME Conversion LCW Piping Installation Power Outages

57 Reminder… PSS Certification September 2-10

58 Find the SAD Calendar at or from the link in the electronic logbook (elog)

59 Look out for each other… CEBAF Summer’10 SAD Questions? Comments? Concerns? Steve Suhring x7670 Randy Michaud x7416

60 Summer 2010 Working in the Experimental Halls Scheduled Accelerator Down Environment, Health & Safety Bert Manzlak

61 Prior to Working in the Experimental Halls Plan work in advance with the appropriate Hall Work Coordinator (ATLis, HAList, HBList, HCList) Supervisors shall conduct a Task Hazard Analysis –outlined in the Jefferson Lab Environment Health and Safety Manual Chapter 3210 Work Planning, Controls and Authorization Supervisors must verify that they and the people they supervise have the required and up to date training

62 Review information on Hall specific EH&S bulletin board, located at the entrance to the hall from the Counting House lower level / labyrinth Review specific work control documents and assess and gather necessary personal protective equipment –Radiation Work Permits, Temporary Operational Safety Procedures, Standard Operational Procedures –PPE examples: Hall B – hard hat required Hall B and C: No open toed shoes/sandals Communicate with Hall specific Work Coordinator/Area Safety Warden (daily during a multiday task) Prior to Working in the Experimental Halls (cont.)

63 Physics Division Experimental Hall Work Coordinators and Area Safety Wardens Extension Hall A Ed Folts Jack Segal* 7857 7242 Hall B Doug Tilles George Jacobs* 7857 7115 Hall C Walter Kellner Andy Kenyon* 5512 7555 * Alternate

64 Minimum JLab EH&S Training for Working in the Experimental Halls SAF 100EH&S Orientation SAF 801Radiation Work I SAF 103Oxygen Deficiency Hazard Plus Hall Specific EH&S Awareness All four trainings required for unescorted access with exception: undergraduate students shall be escorted for their first three months. Hall Training Contacts SAF 110Hall AJ. LeRose SAF 111Hall BA. Deur SAF 112Hall CJ. Beaufait

65 If you have Environmental, Health, and/or Safety Questions, Issues/ Concerns in the Experimental Halls Contact your supervisor Contact area Safety Warden or Alternate Contact Physics Division Ext. Bert Manzlak 7556 Charles Hightower 7608 Dennis Skopik 7740

66 Major Activities Scheduled Hall A: Install the Deeply Virtual Compton Scattering (DVCS) E07-007 and E08-025 experiments Hall B: Repairs to CEBAF Large Acceptance Spectrometer(CLAS) Drift Chambers Remove the FROzen Spin Target (FROST) recently used in the g9 run and consists of several experiments; E02-112, E03- 105,E04-102, E05-012 and E06-013 Repairs to Hall base equipment Time of Flight detectors Remove prototype Cherenkov detector photomultiplier tubes

67 Major Activities Scheduled (cont.) Hall B (Cont.): Stack Two Photon Exchange (TPE) shielding Install the Primakoff Experiment II (PrimEX II) Experiment E-08-023 : An updated High Precision Measurement of the Neutral Pion Lifetime via the Primakoff Effect

68 Major Activities Scheduled Hall C: Continue Qweak work Experiment E 08-016 Q-weak: A Precision Test of the Standard Model and Determination of the Weak Charges of the Quarks through Parity-Violating Electron Scattering Move 300 or more shielding blocks Start disassembly of hall’s base equipment Short Orbital Spectrometer (SOS)

69 Additional Information Report injuries –911 and 4444 –Minor injuries, contact Medical Services Cross Divisional work activities are entered in ATLis. Utilize the buddy system All under graduate students shall be escorted for at least the first three months Know where you are at all time and exit routes

70 Additional Information (cont.) Pay close attention to signs, alarms, and awareness indicators while entering and while in the halls Do not exploit ambiguities or loop holes in rules Err on safe side and help correct issues Use your site wide EH&S resources Always remember … you are paid everyday and ever so strongly encouraged to work safely here at Jefferson Lab … do your part … and when necessary … STOP and ask for guidance … do this without hesitation … or … fear of retribution of any kind


72 5/21/10 -8/13/10FEL has been in a installation period except for 1 week in June. 8/16/10 Begin Restoration, Systems Hot Checkout 8/17/10-10/1/10 FEL Operations (day shift) UV Bypass Commissioning The Plan

73 Exceptions to the Plan Scheduled Down/Maintenance Days 8/24- 8/26, 9/6, 9/10 Subject to the construction schedule, the availability of Cryo, and LCW

74 Key Points FEL will be in operations as much as possible FEL Ops meeting – Monday through Friday, 8:30 a.m. All planned maintenance activities along with installation activities must have an approved FEList before effort can begin. During operations, all work and visitors must check-in with the Duty Officer.

75 Exterior Machine Status Indicators Radcon and ODH Beacon Locations

76 Interior Machine Status Indicators Status of FEL Radiation Boundary while machine is in Beam Permit

77 FEL Specific Hazard Awareness FEL Facility Safety Awareness Document

78 User Lab Laser Status User Lab Status ODH Beacon User Lab ‘CRASH’ Switch User Lab Entry Status

79 General Hazard Awareness

80 Bio- Hazard Awareness Hazard

81 FEL Division Information G. NeilA.D. 876-1775 (cell phone) G. Williams Deputy AD DSO 7552 R. Legg Operations Coordinator 6133 J. GubeliLaser Systems7862 J. ColemanAccel. Systems7312 J. KortzeSafety Warden7468 M. KlopfUser Lab Liaison7534

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