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> Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education 2011-12 HQT.

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Presentation on theme: "> Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education 2011-12 HQT."— Presentation transcript:

1 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 1 Tom Corbett, Governor Ron Tomalis, Secretary of Education Highly Qualified Data Collection – Pa. Information Management System (PIMS) Jamal Wakeem Higher Education Associate

2 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 2  Please register all participants from your LEA by providing the following in the chat box:  Name  Complete LEA name  address Please have a copy of the PIMS Manual, Volumes I and II available during this presentation

3 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 3 Timeline  Data Submission:  January 30 to February 17, 2012  Collection Closed (no tickets/no overrides):  February 20 to March 16, 2012  Correction Period (overrides not required):  March 19 to April 27, 2012

4 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 4 Timeline  Entering Uncertified Charter School Teachers in Teacher Information Management System (TIMS):  January 27 to February 17, 2012  Overrides Required:  April 30 to May 31, 2012  Submission of HQT-ACS:  By June 29, 2012  HQT Data Closed:  June 29, 2012 (no changes will be made after this date)

5 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 5 Updates and Changes  New logic will be applied in the HQT data analysis process:  Teacher content test results (i.e. Elementary Special Education teachers)  Academic major in an area relevant to the State Course Code ID  No manual updates will be applied to HQT  Uncertified charter school teachers submit application in TIMS  LEA responsibility to review and correct HQT data to ensure accurate percentages

6 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 6 What Entities Are Required to Submit Data?  School Districts  Career and Technology Centers  Intermediate Units  Charter Schools  State Juvenile Correctional facilities  Approved Private Schools (APS) and Private Residential Rehabilitation Institutions (PRRI) do not report

7 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 7 Pa.’s HQT Process in Four Easy Steps  Update your list of OPEN schools in EDNA (location ID)  Create a list of courses that must be reported at each location (Course Template)  Generate a list of teachers for each section of each current course at each location (Course Instructor Template)  Compile the list of students for each teacher and every section (Student Course Enrollment Template)

8 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS List of Location IDs  Use EDNA Advanced Search for OFFICIAL status  Areas to double check  Reorganized schools  New schools  Closed schools REMEMBER: Shared facilities must be reported separately if they have different school numbers

9 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS Plan your List of Courses  Mapping: Identify the Alternate Course ID or State Course Code that aligns with the curriculum in your local course (Local Course ID)  Self-contained elementary classes  Departmentalized 6 th grade classes  Secondary courses  Specialized courses  Include all leading zeroes 0001, 0002 … 0006  Select one if there are multiple local subjects per grade

10 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 10 2A. Mapping Self-Contained Elementary Courses  Include all leading zeroes 0001, 0002 … 0006  Select one if there are multiple local subjects per grade  Do not include the following subjects on any of the templates:  Art  Music  Physical Education  Computer  World Languages  All specials

11 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 11 2A. Mapping Departmentalized 6th Grade  When students change teachers for core subjects, use the following State Course Codes:  English/Language Arts  Math  Science  Social Studies  Music  Art  World Languages

12 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 12 2B. Mapping Secondary Courses  01… English, Language Arts  02… Mathematics  03… Science  04… Social Studies, History  05… Fine Arts (Art and Music)  06… World Languages  07… Religion  08… Physical Education  09+ Military, Technology, Business, Vocation

13 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 13 2B. Common Mapping Errors for Secondary Courses  Anatomy/Physiology: or 08xxx  Business Law: or  Dance: 05xxx or 08xxx  Photography: 05xxx or 11xxx The department responsible for the course determines which state course code is to be used

14 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 14 2C. Mapping Specialized Courses  Dual Enrollment -- Courses begin with letter D  Special Education – Courses begin with letter S  Report only full-time, dedicated classrooms  Exclude learning support, resource, co- teachers, pull-out, push-in, etc.  English as a Second Language – Courses begin with letters ESL  Report only full-time, dedicated classrooms

15 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 15 2C. Mapping Specialized Courses  Visually Impaired – Courses begin with letter V  Hearing Impaired – Courses begin with letter H  Alternative Education – Courses begin with letters AE  There is a course code for ungraded

16 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS Course Instructor Planning  The data reported on the Course Instructor template are different from the “staff collection”  Identify teachers who are currently teaching courses that have students enrolled  Report only PPIDs for teachers  Use for teachers of dual enrollment courses when they are not employees of LEA  Use for a teacher who is subcontracted by the LEA  These are single staff records with fictitious data

17 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 17 Cyber Scenarios  A cyber school reports data as a separate school, just like a brick and mortar school  True cyber schools are cyber charter schools.  A cyber program is different from a cyber school. Students attending a cyber program are considered virtually attending the school that offers the cyber program. Many school districts now offer students 100% virtual education.

18 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 18 Cyber Scenarios  Sometimes students attending a brick and mortar school take a cyber class  Districts purchase these classes from a variety of sources, and there are as many different agreements between the purchaser and the provider as there are cyber classes  When the class is owned by a public LEA in Pa., the LEA must report the real teacher information (no 888…)  The LEA that owns the class (i.e., responsible for the content), reports student, staff and course information  LEAs decide who owns the class

19 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 19 Reporting or Teacher’s PPID  The ID code should only be reported in cases where a teacher is not employed by a public LEA in Pennsylvania  Report a PPID in all other cases

20 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS Course Enrollment Planning  Select students for the course instructor sections reported  Student ID = PAsecureID

21 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 21 Check the Links before Uploading

22 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 22 IF ANY LINK FAILS, OR IF ANY TEMPLATE IS MISSING DATA, THE COURSE IS NHQT Teacher Information Management System PIMS STAFF Data PIMS COURSE Data PIMS COURSE INSTRUCTOR Data PIMS COURSE ENROLLMENT Data

23 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 23 NEXT STEPS…SUBMIT AND CHECK  PIMS  View batch button  Batch manager  File details  Cognos Reports  Run verify data reports  Run error reports  Run validation reports

24 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 24 GREEN CHECK IS NOT PERFECT  Number of Records  No Errors  ETL  Inserted  Updated

25 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 25 Running Cognos Reports  Always use the blue triangle under actions  The link may not return all of the pages  You need to watch and wait for report results  Use Advanced Options  Run reports “in the background” to save time  Use the edit options to change the report name

26 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 26 Using “My Folders”  Reports that are run “in the background” are found in “My Folders”  Internet Explorer Viewing Problems:  Pop-up Blockers  Trusted sites  See page 14 of the Cognos Report Primer for how to correct viewing problems

27 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 27 Cognos Verification Reports The PIMS Administrator’s Best Friend!  Public Folders > eScholar Framework for Cognos - Verify > Validation Reports > Template Verification  Course Template Details  Course Instructor Template Details  Student Course Enrollment Template Details NO REFRESH NEEDED!

28 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 28 Cognos Production Refresh Cycles  Normal PIMS and HQT refresh runs at noon and 5:30 pm  Certificates, tests and academic majors will be updated once a day from TIMS  Remember: the refresh process may take time to run

29 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 29 Cognos Production Reports Refresh & HQT Process Required  Public Folders > eScholar Framework for Cognos - Production > HQT Reports  Subjects, Certifications and HQT Status  Teachers Teaching Core Content Courses at 0000 or 9999 Locations – Summary  Teachers Teaching Core Content Courses at 0000 or 9999 Locations - Detail

30 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 30 HQT Reports Refresh & HQT Process Required  Public Folders > eScholar Framework for Cognos - Production > HQT Reports  HQT, Course and Course Instructor ACS  HQT Teacher Listing  NHQT Teacher Listing  Not Evaluated Teacher Listing  NHQT Sections and Students Look at more than the percentages

31 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 31 If I Can’t Resolve a Problem  If problems continue even after corrections are made to your source file:  Call the PIMS Help Desk  Open a Remedy ticket, available at: ity/pims_- _pennsylvania_information_management_system/89 59/pims_help/ ity/pims_- _pennsylvania_information_management_system/89 59/pims_help/  Fax forms for deletions, etc. to (717)

32 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 32 Thank you!  Jamal Wakeem, Bureau of School Leadership and Teacher Quality  Brian Truesdale, Center for Data Quality and Information Technology  ED, PIMS-HQT:  PIMS Help Desk: Questions? Please enter your questions in the Chat area

33 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 33 Office of Postsecondary and Higher Education L. Jill Hans, Deputy Secretary Bureau of School Leadership and Teacher Quality Theresa Barnaby, Director Division of Professional Education and Teacher Quality Christina Baumer, Division Manager Division of Certification Services Barbara Seifert, Division Manager Office of Administration Michael Walsh, Deputy Secretary Data Quality Deborah Rodrigues

34 > Tom Corbett, Governor Ron Tomalis, Secretary of Education Title of Presentation > Tom Corbett, Governor Ron Tomalis, Secretary of Education HQT Data Collection - PIMS 34 For more information on these topics please visit or contact The mission of the Pennsylvania Department of Education is to lead and serve the educational community, to enable each individual to grow into an inspired, productive, fulfilled lifelong learner. PIMS Help Desk:


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