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2011-2013 SAPT Block Grant Cheryl Gallagher, MA Team Leader, Division of State and Community Assistance Hal Krause, MPA, MSc Public Health Analyst Center.

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Presentation on theme: "2011-2013 SAPT Block Grant Cheryl Gallagher, MA Team Leader, Division of State and Community Assistance Hal Krause, MPA, MSc Public Health Analyst Center."— Presentation transcript:

1 2011-2013 SAPT Block Grant Cheryl Gallagher, MA Team Leader, Division of State and Community Assistance Hal Krause, MPA, MSc Public Health Analyst Center for Substance Abuse Treatment Substance Abuse and Mental Health Service Administration

2 Why were these changes implemented? SAPT Block Grant Application is up for renewal – August 2010 expiration SAPT Block Grant Application is up for renewal – August 2010 expiration Changes are minimal and will implement three-year planning cycle, State Plan Model Changes are minimal and will implement three-year planning cycle, State Plan Model Congress, NASADAD and CSAT are invested in redesign to three-year plan (public health or MCH-like model) Congress, NASADAD and CSAT are invested in redesign to three-year plan (public health or MCH-like model)

3 Planning, Program priorities and Targeted activities Implementation Evaluation (performance data) Integration of: Needs Assessment data Performance data Social indicator data, etc. Public Health Planning Model Plan Do Study Act

4 Historical Context – application Re- Design Work Implemented in January 2009 2010, 2007, 2005 and 2002 NASADAD QA Opportunity for State/NASADAD Product to Emerge Timelines for Approval Impacted Consensus Process OMB package still at OMB

5 The opportunity for revising the Block Grant could not be missed Reauthorization envisions substantial revision FY 2011- 2013 3-year Plan is Framework Most requirements are specified in legislation and/or regulation; w/o reauthorization or regulatory change, these must be retained

6 Process Internal Requirements Timelines External input Draft for Public Comment PHS Act 42 CFR Part 96 Program Interests NASADAD PDWG Wkgp. NASADAD QA Process Individual States Other Stakeholders SAMHSA Response to comments HHS Review OMB Review Final Uniform Application

7 Changes: Configure Application to be more user-friendly, more like a State Plan. Configure Application to be more user-friendly, more like a State Plan. Improve Application Organization Improve Application Organization Reduce burden where possible – e.g. deleted Form 12 Reduce burden where possible – e.g. deleted Form 12 Compliance to Statute and regulatory requirements is documented in Section III Compliance to Statute and regulatory requirements is documented in Section III During preparations for eventual reauthorization, move forward with three year plan to reduce 2012 and 2013 State plan writing, needs assessment and identification of State priorities. During preparations for eventual reauthorization, move forward with three year plan to reduce 2012 and 2013 State plan writing, needs assessment and identification of State priorities. Provide more clear guidance. Reference to previous form numbers provided in all form directions. Provide more clear guidance. Reference to previous form numbers provided in all form directions.

8 Changes Added Three year plan narratives [ State Plan and Federal Goals] Three year plan narratives [ State Plan and Federal Goals] Addition of State Priorities Form 7 (up to 12; not rank ordered) Addition of State Priorities Form 7 (up to 12; not rank ordered) Narrative content guidance (in response to request for examples or additional guidance e.g. see Notes, Federal Goals) Narrative content guidance (in response to request for examples or additional guidance e.g. see Notes, Federal Goals) Added References to Old Form Numbers in Forms and Instructions Added References to Old Form Numbers in Forms and InstructionsRemoved Deleted Form 12 Deleted Form 12 Do not need to resubmit Year 2 and 3, Section II, 3-year Plan narratives and Section III, Intended Use Narrative (only updates as necessary) Do not need to resubmit Year 2 and 3, Section II, 3-year Plan narratives and Section III, Intended Use Narrative (only updates as necessary)Changed Form P12-15 instruction table added to clarify timeframes for data Form P12-15 instruction table added to clarify timeframes for data

9 Items to be corrected in Final Section III – added narrative requirement, to be moved to State plan narrative pps. 45 --> 24 Section III – added narrative requirement, to be moved to State plan narrative pps. 45 --> 24 Section III – Forms 8a & 8b are 12 month reports not 24 months p. 68 Section III – Forms 8a & 8b are 12 month reports not 24 months p. 68 Section IVb – new timetable added RE forms 12a-15 p. 139 Section IVb – new timetable added RE forms 12a-15 p. 139 Section IVb – forms 12a-15 instructions on time periods Section IVb – forms 12a-15 instructions on time periods FY 2011 budget data need updating FY 2011 budget data need updating

10 Section I Same Format and Content as before: Same Format and Content as before: –Face Page (Form 1); pps. 5 and 6 –Table of Contents (Form 2); pps. 7-11 –Funding Agreements/Certifications (Form 3, Certifications, SF-LLL and Assurances) pps. 12-22; SF-LLL does not need to be completed if no lobbying is undertaken

11 Section II Planning pps. 23-24 Planning pps. 23-24 –The State is to develop a 3-year plan: a Narrative (up to five pages) describing: Sub-state planning and needs assessment practices Sub-state planning and needs assessment practices Definition of sub-State planning Definition of sub-State planning Data collection practices Data collection practices Council composition, if any exist Council composition, if any exist Monitoring processes Monitoring processes SEOW and use of analytic information for prevention and treatment goals SEOW and use of analytic information for prevention and treatment goals Prevention specifics Prevention specifics

12 Section II (cont.) Public Comment process (p. 24) Public Comment process (p. 24) Criteria for allocating funds (pps. 25-26) Criteria for allocating funds (pps. 25-26) Needs Assessment Summary (Forms 4 and 5; formerly 8 and 9) (pps. 26-30) Needs Assessment Summary (Forms 4 and 5; formerly 8 and 9) (pps. 26-30) How Your State… (up to 3 page needs assessment narrative) (p. 31) How Your State… (up to 3 page needs assessment narrative) (p. 31)

13 Section II (cont.) Intended Use Plan Budget (Form 6; formerly Form 11) pps. 31-33 Intended Use Plan Budget (Form 6; formerly Form 11) pps. 31-33 Detailed primary prevention (Forms 6a and 6b, formerly 11a and 11b) pps. 34-38 Detailed primary prevention (Forms 6a and 6b, formerly 11a and 11b) pps. 34-38 Resource Development (Form 6c, formerly Form 11c) p. 39 Resource Development (Form 6c, formerly Form 11c) p. 39 Purchasing Services Checklist p. 40 Purchasing Services Checklist p. 40 Methods for Determining Prices p. 41 Methods for Determining Prices p. 41 Program performance monitoring p. 42 Program performance monitoring p. 42 Form 7; State Priorities Form 7; State Priorities

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15 Section III – Federal Goals How Federal Substance Abuse Funds are used/to be used How Federal Substance Abuse Funds are used/to be used Notes provide addtl. guidance on specific information that the State may wish to include in these narratives. Guidelines not requirements. Notes provide addtl. guidance on specific information that the State may wish to include in these narratives. Guidelines not requirements. Goal 1 is altered to clarifies this goal is not exclusive to treatment services. States should describes the continuum of all prevention and treatment services. p. 47 Goal 1 is altered to clarifies this goal is not exclusive to treatment services. States should describes the continuum of all prevention and treatment services. p. 47 Goal 2 provides more information on IOM model pps. 47-49 Goal 2 provides more information on IOM model pps. 47-49 Goals 3, 4, 6, 7, 9, 15, and 17 have incorporated previous attachment requirements related to these Goals. Other goals are same as in prior years. pps. 49-59 Goals 3, 4, 6, 7, 9, 15, and 17 have incorporated previous attachment requirements related to these Goals. Other goals are same as in prior years. pps. 49-59 Additional Instruction Section remains for State to identify any waivers to be requested. pps. 60-61 Additional Instruction Section remains for State to identify any waivers to be requested. pps. 60-61

16 Section III (cont.) Substance Abuse Agency Spending Report Substance Abuse Agency Spending Report Form 8 (formerly Form 4) pps. 62-65 Form 8 (formerly Form 4) pps. 62-65 Primary Prevention and Resource Development Checklists 8a, 8b, and 8c (formerly 4a, 4b, and 4c) pps. 68-69 Primary Prevention and Resource Development Checklists 8a, 8b, and 8c (formerly 4a, 4b, and 4c) pps. 68-69 Entity Inventory Form 9 (formerly Form 6) pps. 71-75 Entity Inventory Form 9 (formerly Form 6) pps. 71-75 Prevention Strategy Report Form 9a (formerly form 6a) pps. 76-79 Prevention Strategy Report Form 9a (formerly form 6a) pps. 76-79 Service Utilization Data Forms 10a and 10b (formerly Forms 7a and 7b) pps. 80-85. Form 10b has an added cell to capture persons served outside of the levels of care listed on Form 10a. Service Utilization Data Forms 10a and 10b (formerly Forms 7a and 7b) pps. 80-85. Form 10b has an added cell to capture persons served outside of the levels of care listed on Form 10a. Maintenance of Effort, HIV, TB, and Womens Base and Expenditure Tables pps. 86-93 Maintenance of Effort, HIV, TB, and Womens Base and Expenditure Tables pps. 86-93

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18 Sections IVa and IVb Treatment section remains as in FY 2010 Treatment section remains as in FY 2010 Prevention Section adds clarifications around content and timelines Prevention Section adds clarifications around content and timelines Treatment Section IVa pps. 96-123 Prevention Section IVb pps. 125-174

19 Appendix A Updated SPO Lists p.175 A Updated SPO Lists p.175 B Updated AIDS/HIV Information p.183 B Updated AIDS/HIV Information p.183 –Budget data based on Presidents Budget Request

20 Next Steps: OMB FRN Clearance Response to Comments and OMB 30 day additional review period BGAS Draft workspace for States to begin data entry, solicitation letter; June 20th New OMB Clearance: Target July 31, 2010


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