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Wolfgang Becker CEO MINT MIDDLE EAST Pilot Instructor Currency Meeting the Challenge of Record Keeping and Regulatory Compliance.

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Presentation on theme: "Wolfgang Becker CEO MINT MIDDLE EAST Pilot Instructor Currency Meeting the Challenge of Record Keeping and Regulatory Compliance."— Presentation transcript:

1 Wolfgang Becker CEO MINT MIDDLE EAST Pilot Instructor Currency Meeting the Challenge of Record Keeping and Regulatory Compliance

2 2 APATS Pilot Instructor Currency Business Challenges Compliance Monitoring Process Currency Rules Process Automation Agenda Pilot Instrcutor Currency Reporting and Auditing

3 3 APATS Pilot Instructor Currency There are various interpretations of compliance rules Multiple methods for tracking the expiration of an instructors qualifications Complexity of rules and their interaction No clear assignment of responsibility and/or accountability to maintain instructor training records These problems all contribute to instructors being assigned to train students on events for which they are not qualified. Business Challenges of Compliance Monitoring What are the Business problems to be solved to keep Instructors current?

4 4 APATS Pilot Instructor Currency What are the consequences of non-compliance? Monetary fines from regulatory agencies Instructors must recertify their qualifications, resulting in them being removed from the schedule Students must be retrained Operation is subject to additional rules and regulatory oversight Importance of Compliance Monitoring

5 5 APATS Pilot Instructor Currency Update License / Qualification Compliance Monitoring Process Compliance Monitoring Authorization Qualification Setup Rules Reporting Currency Queue Renewal Workflow Recurrent / Continuation Training Signoff / Approval Automated Currency / Expiry Date Updates

6 6 APATS Pilot Instructor Currency What are the steps to monitor compliance? Document the Rules for Currency Tracking Identify the Roles & Responsibilities Verify the Interpretation of Rules Identify the Consequences of non-compliance Setting up a Monitoring Process

7 7 APATS Pilot Instructor Currency Example of Instructor Currency Rule Set

8 8 APATS Pilot Instructor Currency Example Setup of Instructor Currency Rule Set

9 9 APATS Pilot Instructor Currency Planners and Schedulers drive the process by Scheduling Currency Events Fleet Management Monitors Instructor Currency Reports identify when/why Instructors Qualifications may Expire Involved Parties

10 10 APATS Pilot Instructor Currency How is the planning of training events involved? Identify Training Subjects which can be used Associate Monitoring Items to Training subjects Signing Instructor events Update of Expiration Dates for Instructor Qualifications Involvement of Event Planning and Day of OPS

11 11 APATS Pilot Instructor Currency How can automation improve this process? Consistent application of compliance rules Common naming conventions & terminology Transparent view into instructors qualifications and recurrent training requirements Standard method for monitoring employees qualifications Benefits of Automating the Monitoring Process

12 12 APATS Pilot Instructor Currency Full integration with qualifications, requirements, and scheduling tools. This prevents the assignment of instructors to events for which they are not qualified Auto-management of record keeping for recurrent instructor training. This enables the accurate and effective maintenance of currency records which supports the automatic update of expiration dates for instructor qualifications Support for the planning process through identification of recurrent training for instructors Workflow with included Notification component What additional value is obtained by tracking currency in a Training Management System? Benefits of Automating the Process in a TMS

13 13 APATS Pilot Instructor Currency The dates are updated automatically, but … be prepared for Audits also… When was his last QC? Was the Evaluator qualified? Show me her records? Did he conduct 4 LOEs last year? When is she due for the Standardization meeting? Reporting and Auditing

14 MINT MIDDLE EAST FZE Sharjah Airport International Free Zone U.A.E (0)


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