Presentation on theme: "Office Program Business Support Physical Plant Department."— Presentation transcript:
Office Program Business Support Physical Plant Department
Why The Office Program Business Support Meetings Were Created? PPD hired new employees for this position. Long-term Office Support staff each did things in different ways. This was difficult and confusing for new employees to understand PPD office procedures. Meetings were created to form Standard Procedures.
Here is how our meetings started
Workwomen of Physical Plant
All jokes aside… here is how we really look at our meeting!
We wish to have all that food!.... Maybe Sal could provide the budget for that?
2012 was the beginning of our meetings with Judy Martelle We developed standard payroll procedures
In 2013 – Steve Peary joined our Team One of our first meetings, we brainstormed in order to find out who we are and what we do for this institution.
We also created a slogan for our team. Thoughtful Helpful Effectiv e Business Office Support Staff
We are: THE BOSS
“Individually we are one link, together we are a strong chain.” Photography by Chris Walker
Purpose of meetings: Bring the Group Together Cross Training Consistent Procedures Improve Skills and Communication
Process of our meetings: Meet Once a Month for One Hour Agenda Facilitating and Note Taking Locations
Accomplishments: Standardized Payroll Procedures PRQ – Purchase Requisitions MMW Standard Forms New Printers Rave System Smart Master Forms Credit Card – Vendor Numbers
Work in Progress: Credit Cards (Scan) THE B.O.S.S. back up Training Opportunities FAMIS Procedures Work Order Descriptions Close Work Orders
Meet THE BOSS Team
Lori Bergevin UVM Employee: 28 Years Grounds: 8 Years
Veronica Metivier UVM Employee: 28 Years South, Project & Life Safety Zone: 5 Years
Mary Elliott UVM Employee: 24 Years Utility Zone: 18 Years
Mary Ann Burlingame UVM Employee: 24 Years Medplex at Given & Davis Zone: 8 Years
Jane Raftery UVM Employee: 14 Years Material Management (MMW): 8 Years
Jodi Barrows UVM Employee: 12 Years Service Operations (SOS): 12 Years
Monica Lafayette UVM Employee: 12 Years Trinity Zone: 5 Years
Karen Lemire UVM Employee: 10 Years Financial Operations: 10 Years
Tammy Duncan UVM Employee: 7 Years Service Operations (SOS): 7 Years
Mary Cannizaro-Barton UVM Employee: 6 Years Financial Operations: 6 Years
Lisa Bove UVM Employee: 4 Years Davis Zone: 2 Years Interim at Material Management (MMW) currently
Michele Guyette UVM Employee: 2 Years Training & Compliance Office (TCO): 2 Years
What THE BOSS team has to say about our meetings: “The one thing I enjoy about our meetings is a chance to learn something that other areas are responsible for, which in turn that may help me with my job.” “Sharing software technical tips.” “I enjoy collaborating with my coworkers.” “I have learned people can learn from each other, can come up with new ideas and communicate with each other.” “Main streaming the office support procedures.” “Sharing information/knowledge.” “I like seeing what other coworkers do and how they do it. For example, I don't do anything in FAMIS with crafts and it is interesting to listen and learn about how this is used.” “Learning time saving tools.”