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Implementing the AIS E-strategy “Practicing what we preach” Presented by Ina Smith to the UP Library Advisory Committee 31 May 2006.

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Presentation on theme: "Implementing the AIS E-strategy “Practicing what we preach” Presented by Ina Smith to the UP Library Advisory Committee 31 May 2006."— Presentation transcript:

1 Implementing the AIS E-strategy “Practicing what we preach” Presented by Ina Smith to the UP Library Advisory Committee 31 May 2006

2 Research at UP highest “Pandor praises Tuks for its amount of research” – Beeld, 12 May 2006

3 Supporting research E-products: Federated Search Engine (Google Scholar™) Institutional Research Repository (UPSpace)

4 A Federated Search Solution for UP Google Scholar™ & ScholarSFX™

5 “Only librarians like to search; everyone else likes to find.” - Roy Tennant -

6 What is a Federated Search Engine? Global search OR Meta Search OR Broadcast Search Same-time searches of different e-resources Single searchable point Blends: –E-journals, library catalogue, subscription databases, e-print collections, digital repositories, web pages

7 Why a Federated Search Engine? Client service business model Client needs have changed NetGen students depend on Google –Simple search interface –Search all resources simultaneously –“Three-clicks” Saves time Immediate access to fulltext via link resolver Maximise technology Utilise AIS Subscription databases more fully Reduce workload on staff

8 About Google Scholar™ “Google Scholar provides a simple way to broadly search for scholarly literature. From one place, you can search across many disciplines and sources: Peer-reviewed papers, Theses; Books; Abstracts and articles, from academic publishers, professional societies, preprint repositories, universities and other scholarly organizations.”

9 Basic Search

10 Advanced Search Limit search to specific subject areas Limit search to specific author, publication, date published etc.

11 About ScholarSFX™ Free Service – eIFL Countries Link resolver Enables users to link from Google Scholar™ references to fulltext: –Free e-journal targets, e.g. DOAJ, Highwire Press –Aggregator e-journal targets –Subscription fulltext e-journals –OCLC WorldCat

12 Google Scholar™ & ScholarSFX™ Federated Search Engine Google Scholar™ Link Resolver ScholarSFX™ Output/ Results (fulltext) Knowledge Base Open URL Input (keywords)

13 Access fulltext within 3 clicks! On-campus: IP recognition Accessible via WAM Table @ Off-campus: OR Access from Set Google “Scholar Preferences”

14 Links client to Google Scholar™ URL on WAM Table More info about the implementation of Google Scholar™& ScholarSFX™ Instructions for use

15 Access (1): Authentication

16 Access (2): Search terms

17 Access (3): References

18 Lookout for one of the following: Library Search – to holdings in catalogue SFX@University of Pretoria – to fulltext journal articles

19 Access (4): Link to catalogue

20 Access (5): Link to catalogue

21 Access (6): Catalogue info


23 Client has already been authenticated via LDAP Server

24 Access (7): Link to article

25 Access (8): Platform (Vendor/ Publisher)

26 Access (9): Open Fulltext


28 Client has already been authenticated via LDAP Server

29 Benefit all! Guide Google-users back to valuable high quality library resources Increase library presence Address client needs Saves time Immediate access to fulltext via link resolver Reduce workload on staff Training: Effective Internet search strategies Training: Evaluate quality of resources All for free! “If you can’t beat them, join them!” Share this implementation with others

30 “Offering [Google Scholar™] as an option will not deny our students the choice of using a specific database and advanced features. But refusing to offer that option will deny them an alternative that may suit their needs better than database-by-database searching.” - James Rettig, Univ of Richmond -

31 An Institutional Research Repository for the University of Pretoria UPSpace

32 What is an institutional repository? Set of services Management & dissemination of digital materials Organisational commitment Stewardship Long-term preservation Organisation, access, distribution

33 Why an institutional repository? We need to learn to manage digital resources as well as we do with print The emphasis is going back towards organizing content We need to work even closer together in this global world Adapt new ways of delivering service, perhaps even to people you might never see From: “What’s happening to our world?” – Pierre Malan (Sabinet), 17-08-2005

34 Access UPSpace

35 Jonathan Jansen Collection Curriculum Vitae



38 Gerard Moerdijk Collection



41 Arnold Theiler Collection





46 UPePrints (Scholarly Publications)

47 Other items Web-pages Books Presentations e.g. in MSPowerPoint Conference papers Technical reports Working papers Interviews Datasets Maps Audio files Video files 2D/ 3D - objects

48 Other Collections Mapungubwe Collection Housing Collection (Arhitecture) Bone Cancer Research Group (Chemistry) Pastures (Veterinary Sciences) Pearce Collection Sir Herbert Baker Collection Centre for Augmentative & Alternative Communication SA Music Collections

49 Benefits (1) For Researchers –Central archive of research –Profile – web space –Increased visibility & prestige –Increased usage and impact –Distributed or decentralised input –Persistant URL’s for citations –Statistical reports –Restrict access –Encourages dialogue between researchers E-mail Recommend an Item Subscribe to a Collection For UP –Provide coherent view of UP research output with immediate access to fulltext –Link to UP Research Report –Long term archiving & preservation of intellectual output –Making available UP wealth of knowledge internationally

50 Benefits (2) For scholars –Free, unrestricted easy access – also to fulltext –Searchable (incl. fulltext) – not static web page For information specialists –Convenient, easily retrievable –Develop new skills –Updated with regard to research conducted –Electronic workflow – quality control –Collaboration with faculties For the Community!

51 Prof Roger Fischer, Department of Architecture:Roger Fischer "What this demonstrates to me is that where traditionally each of the activities of the different academic groupings would have been siloed into their own way of doing, this project has created opportunity for a synergy where the whole is greater than the sum of its' parts, including an enthusiasm in the students they will only discover in use and not in invention."

52 Future prospects? Introduce UPSpace to more faculties & departments Support from UP Executive Management UP Policy on open access Publishing on UPSpace maybe a NRF prerequisite for funding Collaboration & supporting others Play a role in the reform of the scholarly communication system – also internationally

53 Acknowledgements All role players @ the AIS Prof Theo Bothma – Consultant Department of IT AIS Management Team Thank you!

54 Questions?

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