Presentation on theme: "Avoid Excess Wordiness"— Presentation transcript:
1 Avoid Excess Wordiness Eliminate unnecessary expressionsLimit long lead-insDrop unnecessary fillersRemove redundant wordsDump trite expressionsAvoid slang and clichés
2 Eliminate Unnecessary Expressions Instead of thisWe are of the opinion thatPlease feel free toIn addition to the aboveAt this point in timeDespite the fact thatTry thisWe thinkPleaseAlsoNowAlthoughIn business writing, unlike academic writing, more is NOT better.
3 Limit Long Lead-ins Instead of this Try this This memo is to inform you that all employees meet today.I am writing this letter to say thanks to everyone who voted.Try thisAll employees meet today.Thanks to everyone who voted.
4 Drop Unnecessary Fillers Revise sentences to avoid fillers such as there is/was and it is/was when used merely to take up space.Instead of thisThere was only one employee who should be promoted.It was Lisa and Jeff who were honored.Try thisOnly one employee should be promoted.Lisa and Jeff were honored.
5 Remove Redundant Words Avoid unnecessarily repetitious words. What words could be omitted in these expressions?advance warningclose proximityexactly identicalfilled to capacityfinal outcomenecessary requisitenew beginningpast historyrefer backserious dangeradvance warningclose proximityexactly identicalfilled to capacityfinal outcomenecessary requisitenew beginningpast historyrefer backserious danger
6 Omit Trite Expressions Trite and Outdatedas per your requestpursuant to your requestattached heretounder separate coverModernat your requestattachedseparately
7 Avoid Slang and Clichés Avoid informal expressions that have changed meanings.Good communicators aim for clarity and avoid unintelligible slang. If you want to sound professional, don’t use slang expressions.Avoid clichés. Substitute more precise words.Instead of thisWe had reached the end of our rope.Try thisWe could go no further.