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Transfer Student Monitoring (TSM) Process 11. TSM Process: Financial Aid History - General Policy General regulations - Use NSLDS for all applicants (GEN-01-09,

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Presentation on theme: "Transfer Student Monitoring (TSM) Process 11. TSM Process: Financial Aid History - General Policy General regulations - Use NSLDS for all applicants (GEN-01-09,"— Presentation transcript:

1 Transfer Student Monitoring (TSM) Process 11

2 TSM Process: Financial Aid History - General Policy General regulations - Use NSLDS for all applicants (GEN-01-09, July 2001) -Must inform NSLDS of mid-year transfer students -May rely on NSLDS information in making student eligibility and award determinations -Not required to respond to requests for FATs -Assist colleagues by responding to inquiries -Prescreening and postscreening continue to report on defaults, overpayments and aggregates 2

3 TSM Process: School Responsibilities School responsibilities -Inform NSLDS of its mid-year transfers -Wait at least 7 days before disbursing aid unless: Check NSLDSFAP.ed.gov; or Receive an Alert before 7 days expire -Access alerts sent to school -Review student eligibility -Adjust scheduled disbursements if needed 3

4 TSM Process: Steps  School informs NSLDS of students to be monitored (Inform)  NSLDS monitors data received and determines who to notify (Monitor)  NSLDS alerts new school of relevant changes (Alert) 4

5 TSM Process:School Transfer Profile 5

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7 address to send alert notice: –New results are available - go to NSLDSFAP –New data file being sent - access SAIG mailbox –Could be group address SAIG Mailbox of person to receive data file (only for schools wanting a file sent) Add contact person for Transfer Student Monitoring on Organization Contact List 7

8 TSM Process: Who Is Monitored? (Inform) School tells NSLDS which students/applicants to monitor –Applicant identifiers –Enrollment Begin Date - for the period for which aid is being awarded –Monitor Begin Date (optional) Input methods (may use either or both): –Enter on NSLDSFAP –Send data file to NSLDS 8

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17 TSM Process: Batch Inform Batch file specifications (IFAP) –http://www.ifap.ed.govhttp://www.ifap.ed.gov –SAIG message classes -TRNINFIN—School Inform file -TRNINFOP—Error/Acknowledgment file -TRLTRPOP—Alert - Report format -TRALRTOP—Alert - Extract format Any future additions to Batch File will be added to current “filler” space. 17

18 TSM Process: Batch Inform Record length = 150 bytes Header record Detail record (one per student) –Applicant identifiers –Enrollment Begin Date –Monitor Begin Date –Requesting a FAH, addition to the Inform List or Both –Remove applicant from monitoring list Allows school to delete student from list One byte - ‘Y’ or ‘N’ Trailer record 18

19 TSM Process: Batch Error/Acknowledgement File Record length = 120 bytes Header record Detail record (one per error) –Applicant identifiers –Field in Error –Error/Warning Code –Value of Field in Error Value that caused the Error/Warning code generation 19

20 TSM Process: Batch Error/Acknowledgement File Trailer record –Includes total count each of errors and warnings –Includes total count each of records with errors and/or warnings Errors vs. Warnings –Errors are values edits won’t allow School has not set up their School Transfer Profile Invalid dates School OPEID code does not exist Non-numeric SSNs 20

21 TSM Process: Batch Error/Acknowledgement File –Warnings are values that might require review Student SSN not found - student is not on NSLDS, but has been added to school’s Transfer Monitoring list SSN found, but name &/or DOB submitted does not match. Student has been added to school’s Transfer Monitoring list Will be returned to school/servicer within 24 hours of Inform submittal –If not received: File was not readable by NSLDS - file not processed 21

22 TSM Process: Monitor Is there new data affecting applicant’s eligibility? –New data means a new loan or Pell Grant was added or changed for attendance at another school (since last ISIR or alert) New loan originated New or cancelled disbursement on a loan New or reduced Pell Grant Award New or cancelled disbursement on a Pell Grant –Data for attendance at school to which the applicant is transferring is not monitored –Changes in default status or overpayments would continue as done currently (postscreening) so that all schools are notified 22

23 TSM Process: Monitor Starts on Monitor Begin Date –Date student is added to list (default); or –Future date requested by school Ends on 91st day after Enrollment Begin Date –Stops automatically –Monitoring period duration will be evaluated periodically to determine if it should be altered 23

24 TSM Process: Alert NSLDS communicates results only to the school to which the applicant is transferring –The school that informed NSLDS Output methods: –NSLDSFAP –Financial aid history data file - shows entire FA history notification that an Alert has been generated Look for alerts on Thursday 24

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26 TSM Process: Batch Alert Record length = 260 bytes Header record Detail records –Aggregates, match flags, MPN –Name history –Overpayment record(s) –Pell Grant payment record(s) –Loan detail record(s) Trailer record 26

27 TSM Process: Audit Report Available under the Report tab of the NSLDSFAP web site Provides user with a list of students that received alerts and whether the alert was for a loan or Pell change 27

28 Transfer Student Monitoring Process cont. Statistics over the last year -Schools with Profiles 3,477 -Schools with Inform records 3,065 -Number of students Monitored 488,334 -Number of unique Alerts 181,055 28

29 NSLDS Web sites: For Financial Aid Professionals: For Students: Customer Service questions: Call: OR 29

30 QUESTIONS ??? 30


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