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I’m going to get that clutter right out of my system! Cleaning house in CoursEval ~ Laura Sandino.

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Presentation on theme: "I’m going to get that clutter right out of my system! Cleaning house in CoursEval ~ Laura Sandino."— Presentation transcript:

1 I’m going to get that clutter right out of my system! Cleaning house in CoursEval ~ Laura Sandino

2 > …To sweep through Admin, Set-up, Survey & Reports tabs to locate potential clean-ups and dusty corners… > …To reorganize data in the system > …What you can and cannot do with data in the system > …To target areas for reorganization SLIDE 2 In this workshop you will learn:

3 > CE Manager Users no longer working in CoursEval SLIDE 3 The Admin Tab

4 – Delete those no longer in use to shorten-up the list page – Check to see if the settings are still up-to-date SLIDE 4 Admin  CE Manager Groups

5 > School Database Set-up Keep your school(s) year(s) up-to-date – Survey forms – Report forms – Filters throughout the system Especially important for Lock-Step curriculums – Moves students into their appropriate unit of courses SLIDE 5 The Set-up Tab—Where all things manual…and messy can occur…

6 > Create an Alumni Program for students no longer using CoursEval for course evaluations SLIDE 6 Set-up  Programs

7 > Update names and administrator assignments with caution! > Keep departments organized within divisions > Delete unused and unattached departments SLIDE 7 Set-up  Department

8 > Power up those imports for mass updates s Department & Program changes Name changes > Deactivate people records not in use (retirees, sabbaticals, with- drawn students) SLIDE 8 Set-up  Faculty/Staff & Students

9 > Organize your courses into these slots for quick access and easy filtering – Lab, Lecture, Elective, Independent Study, Clinical, … > Shows on Course List – Triggers filters on Survey List  Select Courses > Available on Exports SLIDE 9 Set-up  Course Designations & Types

10 > Archive old/unused response sets – System will not let you delete used sets > Share response sets using Global Status for multiple databases – Be careful when moving/renaming within a database SLIDE 10 Survey  Response Sets

11 > Archiving is the name of the game – Preserve historical data – Reactivate with the flip of a switch > Move/Copy – For mistaken placement or renaming projects SLIDE 11 Survey  Question Manager

12 > Close old surveys – Avoid Group confusion > Release Results – Keep faculty from knocking on your door SLIDE 12 Survey  Survey List

13 > Delete unused & non-default messages > Update messages each semester (or keep them generic!) > Update Sender if you’re a new manager SLIDE 13 Survey  Group Templates

14 > Delete the oldies > Leave Year-Month Sent filter on Show All for access to message status (Not Sent, Scheduled, Completed) SLIDE 14 Survey  Group Manager

15 > Save Settings or Save as Default – Affects Past, Present, & Future Surveys for faster release turn-around SLIDE 15 Reports  Comparative & Evaluation

16 SLIDE 16


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