Presentation on theme: "2014 GEAR UP TN KICKOFF MEETING AUGUST 28, 2014 NASHVILLE, TENNESSEE."— Presentation transcript:
2014 GEAR UP TN KICKOFF MEETING AUGUST 28, 2014 NASHVILLE, TENNESSEE
TROY GRANT DIRECTOR OF COLLEGE ACCESS INITIATIVES TENNESSEE HIGHER EDUCATION COMMISSION
DR. RICHARD RHODA EXECUTIVE DIRECTOR TENNESSEE HIGHER EDUCATION COMMISSION
GEAR UP TN State Office Staff Who & HowContact Me For: Troy Grant Director Program oversight Legislative issues Leigh Ann Bodie Assistant Director Program evaluation Annual performance reporting Data collection plan & local requirements Kate Derrick Communications Director Logos and promotional items Communications guidelines Publications and quotes Newsletter approvals Matt Freeman Program Analyst GEAR UP TN data system Annual US Department of Education surveys Survey or sign-in sheet customization Doug Cullum Fiscal Manager Fiscal site visits and compliance monitoring Invoice and reimbursement status
GEAR UP TN State Office Staff Who & HowContact Me For: Kate Watts Outreach Specialist – CollegeforTN.org CollegeforTN.org point of contact CollegeforTN.org training and implementation planning Technical assistance in using CollegeforTN.org resources Mary Laphen Statewide Services Coordinator Professional development opportunities Path to College events Central office programming Melinda Dunn Administrative Assistant Reimbursement submission Match documentation General questions
GEAR UP TN State Office Staff Who & HowContact Me For: Shayla Guy Regional Coordinator – West TN West TN Collaborative’s first point of contact for day-to-day program implementation, such as: Expenditure allowability In-kind match guidelines and documentation Annual work plan and budget Monthly Activity Plans and Completed Activity Reports Duane Gregg Regional Coordinator – East TN East TN Collaborative’s first point of contact for day-to-day program implementation, such as: Expenditure allowability In-kind match guidelines and documentation Annual work plan and budget Monthly Activity Plans and Completed Activity Reports
Vision for the Day Vision for the GEAR UP TN Kickoff 1. Strengthen GEAR UP TN implementation through data analysis and goal setting 2. Explore new opportunities for innovation and capacity building 3. Gain a thorough understanding of Tennessee Promise 4. Build a network of peers
GEAR UP TN Goals 1.Increase the academic performance and preparation for postsecondary education for GEAR UP students. 2.Increase the rates of high school graduation and enrollment in postsecondary education for GEAR UP students. 3.Increase GEAR UP students’ and their families’ knowledge of postsecondary education options, preparation, and financing.
Last Year’s Successes 14,371 Students 298,504 hours of services for an average of 20.8 hours per student 7,183 Parents 13,490 hours of services for an average of 1.9 hours per parent 1,024 Educators 3,746 hours of services for an average of 3.7 hours per educator
Last Year’s Successes When compared to the previous year, the GEAR UP TN Class of 2013 college-going rate increased by 2 percent. All GEAR UP TN Collaboratives designed and implemented new initiatives focused on college access and success. Over 110 GEAR UP TN educators received professional development on the use of SAS Curriculum Pathways. 17 GEAR UP TN high schools participated in Tennessee’s Seamless Alignment and Integrated Learning Support project. Over 600 GEAR UP TN seniors completed all SAILS requirements and graduated college-ready in mathematics. Over 100 GEAR UP TN middle school educators participated in regional Financial Literacy Summits. GEAR UP TN administered the ACT ENGAGE to over 7,000 cohort students. In June, 168 students and 53 chaperones participated in the GEAR UP TN Youth Summit held on the campus of Belmont University. Just this week, Bradley County’s Melissa Presswood was recognized as the first College Access Coach meaning she completed all five of the Lipscomb University College Access Project modules.
Where We Are Going Refine GEAR UP TN implementation Focus on data-driven decision making Expansion of high impact interventions and best practices Build the capacity to grow a college- going culture
Professional Development The GEAR UP TN Central Office plans to offer several professional development opportunities this year, including: How to Improve ACT Scores Through ACT Preparation How to Help Students Secure Scholarships Models for Parental Engagement SAS Curriculum Pathways Train-the-Trainer A Developmental Approach to Higher Education A schedule of PD opportunities and dates will be ed to project directors and site coordinators in the coming weeks.
Objectives and Agenda Agenda Welcome Collaborative Data Review and Goal Setting Path to College Events Overview of Tennessee Promise Using Data to Guide Students: ACT ENGAGE and CPS Funding Opportunity
MATT FREEMAN DATA ANALYST, GEAR UP TN TENNESSEE HIGHER EDUCATION COMMISSION LEIGH ANN BODIE ASSISTANT DIRECTOR OF COLLEGE ACCESS INITIATIVES TENNESSEE HIGHER EDUCATION COMMISSION COLLABORATIVE DATA REVIEW AND GOAL SETTING ACTIVITY
Goal Setting Activity Set local goals based on Collaborative-specific data for cohort and priority students Intent is to help inform & focus services for upcoming year Focus on: Cohort student academic performance in 9 th grade Priority student FAFSA and College Enrollment
Goal Setting Activity Data presented represents available data for GEAR UP TN participants TCAP Math course completion FAFSA completion College Enrollment You may reference any additional school, state data in setting local goal
10 MINUTE BREAK
KATE DERRICK COMMUNICATIONS DIRECTOR, GEAR UP TN TENNESSEE HIGHER EDUCATION COMMISSION PATH TO COLLEGE EVENTS TROY GRANT DIRECTOR OF COLLEGE ACCESS INITIATIVES TENNESSEE HIGHER EDUCATION COMMISSION MARY LAPHEN STATEWIDE SERVICES COORDINATOR TENNESSEE HIGHER EDUCATION COMMISSION DIANE LEJEUNE ASSOCIATE EXECUTIVE DIRECTOR FOR COMMUNICATION SERVICES TENNESSEE STUDENT ASSISTANCE CORPORATION
Path to College Events Path to College events increase the college-going culture in schools and provides increased insight to the college-going process as students approach high school graduation. Events include: College Planning Nights (junior year) College Application Week (fall of senior year) College Goal Tennessee (January/February of senior year) College Signing Day (May of senior year) Growing the success of College App Week and College Goal Tennessee and expanding innovative best practices with College Planning Nights and College Signing Days.
College Planning Nights Parent-focused workshop on what parents need to know as their student prepares to enter senior year. Event materials will be developed by a team of educators and college access professionals Same format as College Application Week Schools will register when they want to hold their event THEC will provide schools with a resource guide, presentation materials, and marketing collateral to help promote the event Materials are currently under development and will be released Spring 2015
College Application Week September 29 th to October 3 rd New “College Timeline” posters this year Updated stickers New social media options for College App Week! Facebook: CollegeforTN Hashtags: #IApplied and #TNCollegeAppWeek Webinar recording online on CollegeforTN.org
College Application Week Governor Bill Haslam on College App Week: https://www.dropbox.com/s/odvyx68qi2q6xou/college%20a pp%20week.mov?dl=0
HOPE Scholarship TN Student Assistance Award TN Promise Scholarship General Assembly Merit Scholarship Aspire Award HOPE Access Grant Wilder-Naifeh Technical Skills Grant Dual Enrollment Grant among other grants and scholarships “Like” facebook.com/TnSAC “Follow” us on TSAC is a state agency tasked with the oversight of the State of Tennessee’s Financial Aid programs for higher education. We administer :
College Goal Tennessee Events Sponsored by TSAC At CGT events, students and parents can receive assistance with the completion of the FAFSA form. The FAFSA nights are held statewide in January and February. The deadline for students to complete the FAFSA is February 15 th for TSAA Eligibility and TN Promise Deadline.
Questions? For more information: Diane LeJeune Associate Executive Director, TSAC Jason Seay Director of Outreach & College Access
College Signing Day Early May Celebrate Seniors who are continuing on to postsecondary education School-wide assembly or pep rally Encourage a college-going culture among underclassman
College Signing Day at Glencliff High School Video of Glencliff Signing Day: https://www.dropbox.com/s/f8lpxvlria5tmuu/Screen_2014_08_27_1 3_38_04.wmv?dl=0
Tennessee Promise: Status Update Mike Krause Executive Director, Drive to 55 and Tennessee Promise Office of the Governor
An Economic Imperative
The Partnering Organization: -Recruits and administers the volunteer mentor component -Monitors and administers the community service component -Assists with outreach and execution of the TN Promise application
Assumptions within the Model Mike Krause
KATE DERRICK DIRECTOR OF COMMUNICATIONS, GEAR UP TN TENNESSEE HIGHER EDUCATION COMMISSION GEAR UP TN’S TENNESSEE PROMISE WEEK
Tennessee Promise Outreach GEAR UP TN’s Tennessee Promise Week will be September 29 th to October 3 rd. During this week, focus on outreach around Tennessee Promise and encouraging students to apply. Give out additional Tennessee Promise push cards this week. Send home the letters provided in the Tennessee Promise school resource guide. Other ideas?
Tennessee Promise Activities If you haven’t already, host a Tennessee Promise kickoff event, such as a pep rally, this week. Set up a Tennessee Promise application station in the cafeteria or library. Work with your partnering organization to hold a Tennessee Promise parent night. Host a student panel with recent high school alumni currently attending a TCAT or community college. Feature an article in the student newspaper on Tennessee Promise.
Materials Reminders Your county’s College App Week materials are available by the registration desk. Additional 21 st Century Scholars materials are also available if you have new students.
Lunch GEAR UP TN 2013 Youth Summit Video: https://www.youtube.com/watch?v=hDTrRjWTYf8
JAYE CHAVIS TREASURY PROGRAM MANAGER TENNESSEE DEPARTMENT OF TREASURY LAKESHA PAGE DIRECTOR OF COLLEGE SAVINGS TENNESSEE DEPARTMENT OF TREASURY TENNESSEE INVESTMENTS PREPARING SCHOLARS (T.I.P.S.)
Tennessee Investments Preparing Scholars T.I.P.S. A Matching Grant Program for low-income families Program Overview
Overview of T.I.P.S. Program Matching grant funds will be 4:1 Deposit to TNStars T.I.P.S. Matching Grant (separate ‘shadow’ account) 42 $25$50$75$100$125 $100 $200 $300 $400 $500 Transition SMOB Funds provided over time $25 required to open TNStars account State will provide 4:1 match up to $500 annually in shadow account Provision Encourage owner to deposit $125 during 1st year $1,500 lifetime maximum benefit per child TIPS account owner may also qualify for other TNStars marketing incentives Vision Realized Tennessee's 21st century workforce is enhanced
Depending on family size, the household Federal Adjusted Gross Income must be less than amount shown. The 2013 federal adjusted gross income must be less than the amount shown: Family of 1 = $28,725 2 = $38,775 3 = $48,825 4 = $58,875 5 = $68,925 6 = $78,975 7 = $89,025 8 = $99,075 For family units of more than 8 members, See the Federal Register 43 What Income Level qualifies? Participants must complete IRS form 4506-T (Request for Transcript) as consent for tax summary info to be provided to T.I.P.S. for income verification purposes
Qualifying Period – Fiscal Year “Qualifying period” means the time period as set by the Board each year during which a Purchaser must meet the conditions set forth in these Rules to be eligible for a Matching contribution, including the time period during which a Purchaser must file an application for the Matching contribution, meet the income eligibility level and make minimum contribution. The recommended qualifying period for the inaugural year is Oct. 1, 2014 – June 30, 2015.
Summary of T.I.P.S. Program Target Date for T.I.P.S. launch – October 2014 Initial amount of funds to be transferred from SMOB to TNStars (College Savings) - $1,000,000 Program eligibility is based on Tennessee residents with incomes up to 250% of the federal poverty level (2013 tax information will be used for the initial qualifying period) Applications will be processed on a first-come, first-served basis for the first 2,000 applicants $1,500 lifetime benefit per child T.I.P.S. money will be invested in age-band based on beneficiary’s age Matching Grant will be applied at the end of the qualifying period to the separate T.I.P.S. shadow account Initial qualifying period: October 1, 2014 – June 30, :1 match – $100/$25; – $200/$50; – $300/$75; – $400/$100; – $500/$125 (max for qualifying period) Withdrawals may be used for post-secondary education T.I.P.S. account owners may qualify for other TNStars marketing incentives 45
MATT FREEMAN DATA ANALYST, GEAR UP TN TENNESSEE HIGHER EDUCATION COMMISSION LEIGH ANN BODIE ASSISTANT DIRECTOR OF COLLEGE ACCESS INITIATIVES TENNESSEE HIGHER EDUCATION COMMISSION USING DATA TO GUIDE STUDENTS: ACT ENGAGE AND COLLEGE PLANNING SESSIONS
ACT Engage: What is it? Administered to entire GEAR UP TN cohort in 8 th, 10 th, and 12 th grade. Completed entirely online. Measures students’ behaviors and psychosocial attributes in three broad domains: Motivation Social Engagement Self-Regulation Benefits from ACT’s immense experience and data capabilities. The results are exclusive- No one else has this information
ACT Engage Domains and Subscales Motivation Academic Discipline Commitment to School Optimism Social Engagement Family Attitude toward Education Family Involvement Relationships with School Personnel School Safety Climate Self-Regulation Managing Feelings Orderly Conduct Thinking before Acting
ACT Engage: Grant-wide Results Students in the at-risk category (scoring at or below the 25 th percentile) are overrepresented in the following metrics: Social Engagement: Family Attitude toward Education (28% at risk) Positive family attitude toward the value of education Motivation & Skills: Commitment to School (25% at risk) Commitment to stay in high school and obtain a diploma Academic Success Index (27% at risk) Likelihood of experiencing academic difficulties, such as failing classes Graduation Index (26% at risk) Likelihood of earning a high school diploma in four years
ACT Engage: School-level Results Students at-risk in academic success (below 25%ile) are overrepresented at 31 of 61 schools One school shows 57% of students scoring in that range. Students at-risk to not graduate are overrepresented at 26 of 61 schools One school shows 58% of students scoring in that range.
ACT Engage: Number of at-risk schools by Scale Scale Number of schools over- represented in at-risk category Family Attitude toward Education37 Academic Success Index31 Thinking Before Acting29 Graduation Index26 Commitment to School26 Managing Feelings20 Academic Discipline16 Optimism14 Relationships with School Personnel 14 Orderly Conduct12 Family Involvement9 School Safety Climate9
Academic success index The Index is reported on a scale from 1 to 99, with larger values representing increased likelihood of academic success, as indicated by higher high school GPAs. In other words, a higher Academic Success Index means that the student is less likely to be at academic risk. In contrast, a student with a low Academic Success Index is more likely to be at risk of experiencing academic difficulties, such as failing classes.
Graduation index A higher Graduation Index means that the student is less likely to leave school before obtaining a high school diploma. In contrast, a student with a low Graduation Index is more likely to be at risk of stopping his or her schooling before completing four years of high school.
ACT Engage: How do we use it? Inform content of Youth Summit 2014 and beyond Target service provision based on need One-on-one student meetings in a structured, counseling setting For example, College Planning Sessions!
College Planning Sessions Annual one-on-one meetings with an advisor Intent is to help every GEAR UP TN cohort student create a college plan and develop a meaningful relationship with an adult Vehicle to identify at-risk students based on key data and direct them to appropriate interventions Mechanism to provide students with most appropriate GEAR UP TN services
College Planning Sessions Implementation May partner with mentors, counselors, faculty to provide sessions Form intended to guide meeting Data is a key early warning; indicates appropriate follow-up Necessary pieces of information: career interest area, postsecondary plans, schools of interest, follow-up assignments
College Planning Sessions Documentation Service entry: new subcategory under counseling/advising/ academic planning Career interest, postsecondary plans, schools of interest entered in demographic home screen Pull lists to inform job site visits, college visits, etc. Not required to maintain in documentation notebook May create spreadsheet, file on each student, etc.
10 MINUTE BREAK
TROY GRANT DIRECTOR OF COLLEGE ACCESS INITIATIVES TENNESSEE HIGHER EDUCATION COMMISSION WORK PLAN REVIEW AND YEAR 3 BRAINSTORMING
Work Plan Review and Year 3 Brainstorming Work Plan Review What are the things you will want to change to your plan through your MAPs? Do your plans align with the goals you have for your high school? Goal Setting Documents Review the goal setting documents you created this morning. What strategies are in place to help you meet your goals? Are they in your work plan? Update your goals as appropriate. Regional coordinators will be working with site coordinators over the next two weeks to collect goals for each GEAR UP TN high school.
TROY GRANT DIRECTOR OF COLLEGE ACCESS INITIATIVES TENNESSEE HIGHER EDUCATION COMMISSION WHAT’S NEXT FOR GEAR UP TN?
Save the Date NCCEP Capacity Building Workshop February , 2014 Philadelphia, Pennsylvania
This month, THEC received permission from the U.S. Department of Education to host a mini-grant competition for existing GEAR UP TN sites for the 2014 – 2015 school year. Grants will be awarded using a competitive bid process. Draft Call for Proposals. GEAR UP TN Mini-Grants
Purpose: GEAR UP TN mini-grants are designed to foster innovation and fund programmatic work and interventions beyond services included in current GEAR UP TN work plans. Each proposed project must be designed to improve performance along one or more of the specified GEAR UP TN performance measures, located in Appendix A. Successful implementation of the intervention will be demonstrated by marked progress toward the select performance measures. Mini-grants should be focused on providing GEAR UP TN services and interventions. Staff expenses should be minimized. GEAR UP TN Mini-Grants
Grant Requirements: Services must serve cohort students or seniors attending direct-service GEAR UP TN high schools. Funding for each mini-grant will vary based on the number of students served, proposed program, and resources needed to fully and successfully implement the proposed program. Funds may not be used to supplant existing programs, including programs currently funded by GEAR UP TN. Proposals may not exceed $30,000. All activities must be allowable per GEAR UP TN policies. GEAR UP TN Mini-Grants
Duration Mini-grants will last through August Application Process Proposals must follow the application template provided in the Call for Proposals. Each proposal must include a Project Budget Summary Form and a budget narrative. GEAR UP TN Collaboratives may submit more than one proposal. GEAR UP TN Mini-Grants
Selection Awards will be based on three criteria: Proposal scores provided by a panel of readers external to the Office of P-16 Initiatives Feasibility and promise of proposed interventions Reasonableness of cost relative to the number of students served Tentative Timeline Official Call for Proposals published September 2 Proposals due October 2 Awards made by October 17 GEAR UP TN Mini-Grants