Presentation on theme: "2014 GEAR UP TN kickoff MEETING August 28, 2014 NASHVILLE, TENNESSEE"— Presentation transcript:
12014 GEAR UP TN kickoff MEETING August 28, 2014 NASHVILLE, TENNESSEE
2Troy Grant Director of college access initiatives Tennessee higher Education Commission
3Tennessee higher Education Commission Dr. Richard RhodaExecutive DirectorTennessee higher Education Commission
4GEAR UP TN State Office Staff Who & HowContact Me For:Troy GrantDirectorProgram oversightLegislative issuesLeigh Ann BodieAssistant DirectorProgram evaluationAnnual performance reportingData collection plan & local requirementsKate DerrickCommunications DirectorLogos and promotional itemsCommunications guidelinesPublications and quotesNewsletter approvalsMatt FreemanProgram AnalystGEAR UP TN data systemAnnual US Department of Education surveysSurvey or sign-in sheet customizationDoug CullumFiscal ManagerFiscal site visits and compliance monitoringInvoice and reimbursement status
5GEAR UP TN State Office Staff Who & HowContact Me For:Kate WattsOutreach Specialist – CollegeforTN.orgCollegeforTN.org point of contactCollegeforTN.org training and implementation planningTechnical assistance in using CollegeforTN.org resourcesMary LaphenStatewide Services CoordinatorProfessional development opportunitiesPath to College eventsCentral office programmingMelinda DunnAdministrative AssistantReimbursement submissionMatch documentationGeneral questions
6GEAR UP TN State Office Staff Who & HowContact Me For:Shayla GuyRegional Coordinator – West TNWest TN Collaborative’s first point of contact for day-to-day program implementation, such as:Expenditure allowabilityIn-kind match guidelines and documentationAnnual work plan and budgetMonthly Activity Plans and Completed Activity ReportsDuane GreggRegional Coordinator – East TNEast TN Collaborative’s first point of contact for day-to-day program implementation, such as:
7Vision for the GEAR UP TN Kickoff Vision for the DayVision for the GEAR UP TN Kickoff1. Strengthen GEAR UP TN implementation through data analysis and goal setting2. Explore new opportunities for innovation and capacity building3. Gain a thorough understanding of Tennessee Promise4. Build a network of peers
8GEAR UP TN GoalsIncrease the academic performance and preparation for postsecondary education for GEAR UP students.Increase the rates of high school graduation and enrollment in postsecondary education for GEAR UP students.Increase GEAR UP students’ and their families’ knowledge of postsecondary education options, preparation, and financing.
914,371 7,183 1,024 Last Year’s Successes Students Parents Educators 14,371 298,504 hours of servicesfor an average of 20.8 hours per studentStudents7,183 13,490 hours of servicesfor an average of 1.9 hours per parentParents1,0243,746 hours of servicesfor an average of 3.7 hours per educatorEducators
10Last Year’s SuccessesWhen compared to the previous year, the GEAR UP TN Class of 2013 college-going rate increased by 2 percent.All GEAR UP TN Collaboratives designed and implemented new initiatives focused on college access and success.Over 110 GEAR UP TN educators received professional development on the use of SAS Curriculum Pathways.17 GEAR UP TN high schools participated in Tennessee’s Seamless Alignment and Integrated Learning Support project. Over 600 GEAR UP TN seniors completed all SAILS requirements and graduated college-ready in mathematics.Over 100 GEAR UP TN middle school educators participated in regional Financial Literacy Summits.GEAR UP TN administered the ACT ENGAGE to over 7,000 cohort students.In June, 168 students and 53 chaperones participated in the GEAR UP TN Youth Summit held on the campus of Belmont University.Just this week, Bradley County’s Melissa Presswood was recognized as the first College Access Coach meaning she completed all five of the Lipscomb University College Access Project modules.
11Refine GEAR UP TN implementation Focus on data-driven decision making Where We Are GoingRefine GEAR UP TN implementationFocus on data-driven decision makingExpansion of high impact interventions and best practicesBuild the capacity to grow a college-going culture
12Professional Development The GEAR UP TN Central Office plans to offer several professional development opportunities this year, including:How to Improve ACT Scores Through ACT PreparationHow to Help Students Secure ScholarshipsModels for Parental EngagementSAS Curriculum Pathways Train-the-TrainerA Developmental Approach to Higher EducationA schedule of PD opportunities and dates will be ed to project directors and site coordinators in the coming weeks.
13Agenda Objectives and Agenda Welcome Collaborative Data Review and Goal SettingPath to College EventsOverview of Tennessee PromiseUsing Data to Guide Students: ACT ENGAGE and CPSFunding Opportunity
14Collaborative Data Review and Goal setting activity Leigh ann bodieAssistant director of college access initiativesTennessee higher Education CommissionMATT FREEMANData Analyst, GEAR UP TNTennessee higher Education Commission
15Goal Setting ActivitySet local goals based on Collaborative-specific data for cohort and priority studentsIntent is to help inform & focus services for upcoming yearFocus on:Cohort student academic performance in 9th gradePriority student FAFSA and College Enrollment
16Goal Setting ActivityData presented represents available data for GEAR UP TN participantsTCAPMath course completionFAFSA completionCollege EnrollmentYou may reference any additional school, state data in setting local goal
18Path to College events Troy grant Kate Derrick Diane lejeune Director of college access initiativesTennessee higher Education CommissionKate DerrickCommunications director, GEAR UP TNTennessee higher Education CommissionDiane lejeuneAssociate Executive Director for Communication ServicesTennessee student assistance corporationMary laphenStatewide services coordinatorTennessee higher Education Commission
19Path to College EventsPath to College events increase the college-going culture in schools and provides increased insight to the college-going process as students approach high school graduation.Events include:College Planning Nights (junior year)College Application Week (fall of senior year)College Goal Tennessee (January/February of senior year)College Signing Day (May of senior year)Growing the success of College App Week and College Goal Tennessee and expanding innovative best practices with College Planning Nights and College Signing Days.
20College Planning Nights Parent-focused workshop on what parents need to know as their student prepares to enter senior year.Event materials will be developed by a team of educators and college access professionalsSame format as College Application WeekSchools will register when they want to hold their eventTHEC will provide schools with a resource guide, presentation materials, and marketing collateral to help promote the eventMaterials are currently under development and will be released Spring 2015
21College Application Week September 29th to October 3rdNew “College Timeline” posters this yearUpdated stickersNew social media options for College App Week!Facebook: CollegeforTNHashtags: #IApplied and #TNCollegeAppWeekWebinar recording online on CollegeforTN.org
22College Application Week Governor Bill Haslam on College App Week:https://www.dropbox.com/s/odvyx68qi2q6xou/college%20app%20week.mov?dl=0
24TN Student Assistance Award TN Promise Scholarship TSAC is a state agency tasked with the oversight of the State of Tennessee’s Financial Aid programs for higher education. We administer :HOPE ScholarshipTN Student Assistance AwardTN Promise ScholarshipGeneral Assembly Merit ScholarshipAspire AwardHOPE Access GrantWilder-Naifeh Technical Skills GrantDual Enrollment Grantamong other grants and scholarships“Like” facebook.com/TnSAC“Follow” us on
25College Goal Tennessee Events Sponsored by TSACAt CGT events, students and parents can receive assistance with the completion of the FAFSA form. The FAFSA nights are held statewide in January and February. The deadline for students to complete the FAFSA is February 15th for TSAA Eligibility and TN Promise Deadline.
32The Partnering Organization: Recruits and administers the volunteer mentor componentMonitors and administers the community service componentAssists with outreach and execution of the TN Promise application
35Tennessee Promise Week GEAR UP TN’sTennessee Promise WeekKate DerrickDirector of communications, GEAR UP TNTennessee higher Education Commission
36Tennessee Promise Outreach GEAR UP TN’s Tennessee Promise Week will be September 29th to October 3rd.During this week, focus on outreach around Tennessee Promise and encouraging students to apply.Give out additional Tennessee Promise push cards this week.Send home the letters provided in the Tennessee Promise school resource guide.Other ideas?
37Tennessee Promise Activities If you haven’t already, host a Tennessee Promise kickoff event, such as a pep rally, this week.Set up a Tennessee Promise application station in the cafeteria or library.Work with your partnering organization to hold a Tennessee Promise parent night.Host a student panel with recent high school alumni currently attending a TCAT or community college.Feature an article in the student newspaper on Tennessee Promise.
38Materials RemindersYour county’s College App Week materials are available by the registration desk.Additional 21st Century Scholars materials are also available if you have new students.
39GEAR UP TN 2013 Youth Summit Video: LunchGEAR UP TN 2013 Youth Summit Video:https://www.youtube.com/watch?v=hDTrRjWTYf8
40Jaye Chavis Treasury program manager Tennessee Department of treasury Tennessee Investments preparing scholars (T.I.P.S.)LaKesha PageDirector of College savingsTennessee Department of TreasuryJaye ChavisTreasury program managerTennessee Department of treasury
41A Matching Grant Program for low-income families T.I.P.S.A Matching Grant Programfor low-income familiesTennessee Investments Preparing ScholarsProgram Overview
42Overview of T.I.P.S. Program Matching grant funds will be 4:1Deposit to TNStars T.I.P.S. Matching Grant (separate ‘shadow’ account)$25$50$75$100$125TransitionSMOB Funds provided over time$25 required to open TNStars accountState will provide 4:1 match up to $500 annually in shadow accountProvisionEncourage owner to deposit $125 during 1st year$1,500 lifetime maximum benefit per childTIPS account owner may also qualify for other TNStars marketing incentivesVisionRealizedTennessee's 21st century workforce is enhanced$100$200$300$400$500
43What Income Level qualifies? Depending on family size, the household Federal Adjusted Gross Income must be less than amount shown. The 2013 federal adjusted gross income must be less than the amount shown:Family of 1 = $28,7252 = $38,7753 = $48,8254 = $58,8755 = $68,9256 = $78,9757 = $89,0258 = $99,075For family units of more than 8 members,See the Federal RegisterParticipants must complete IRS form 4506-T (Request for Transcript) as consent for tax summary info to be provided to T.I.P.S. for income verification purposes
44Qualifying Period – Fiscal Year 2015 “Qualifying period” means the time period as set by the Board each year during which a Purchaser must meet the conditions set forth in these Rules to be eligible for a Matching contribution, including the time period during which a Purchaser must file an application for the Matching contribution, meet the income eligibility level and make minimum contribution.The recommended qualifying period for the inaugural year is Oct. 1, 2014 – June 30, 2015.
45Summary of T.I.P.S. Program Target Date for T.I.P.S. launch – October 2014Initial amount of funds to be transferred from SMOB to TNStars (College Savings) - $1,000,000Program eligibility is based on Tennessee residents with incomes up to 250% of the federal poverty level (2013 tax information will be used for the initial qualifying period)Applications will be processed on a first-come, first-served basis for the first 2,000 applicants$1,500 lifetime benefit per childT.I.P.S. money will be invested in age-band based on beneficiary’s ageMatching Grant will be applied at the end of the qualifying period to the separate T.I.P.S. shadow accountInitial qualifying period: October 1, 2014 – June 30, 20154:1 match$100/$25;$200/$50;$300/$75;$400/$100;$500/$125 (max for qualifying period)Withdrawals may be used for post-secondary educationT.I.P.S. account owners may qualify for other TNStars marketing incentives
46Using data to guide students: ACT Engage and College Planning Sessions Leigh ann bodieAssistant director of college access initiativesTennessee higher Education CommissionMATT FREEMANData Analyst, GEAR UP TNTennessee higher Education Commission
47ACT Engage: What is it?Administered to entire GEAR UP TN cohort in 8th, 10th, and 12th grade.Completed entirely online.Measures students’ behaviors and psychosocial attributes in three broad domains:MotivationSocial EngagementSelf-RegulationBenefits from ACT’s immense experience and data capabilities.The results are exclusive- No one else has this information
48ACT Engage Domains and Subscales MotivationAcademic DisciplineCommitment to SchoolOptimismSocial EngagementFamily Attitude toward EducationFamily InvolvementRelationships with School PersonnelSchool Safety ClimateSelf-RegulationManaging FeelingsOrderly ConductThinking before Acting
49ACT Engage: Grant-wide Results Students in the at-risk category (scoring at or below the 25th percentile) are overrepresented in the following metrics:Social Engagement: Family Attitude toward Education (28% at risk)Positive family attitude toward the value of educationMotivation & Skills: Commitment to School (25% at risk)Commitment to stay in high school and obtain a diplomaAcademic Success Index (27% at risk)Likelihood of experiencing academic difficulties, such as failing classesGraduation Index (26% at risk)Likelihood of earning a high school diploma in four years
50ACT Engage: School-level Results Students at-risk in academic success (below 25%ile) are overrepresented at 31 of 61 schoolsOne school shows 57% of students scoring in that range.Students at-risk to not graduate are overrepresented at 26 of 61 schoolsOne school shows 58% of students scoring in that range.
51ACT Engage: Number of at-risk schools by Scale Number of schools over-represented inat-risk categoryFamily Attitude toward Education37Academic Success Index31Thinking Before Acting29Graduation Index26Commitment to SchoolManaging Feelings20Academic Discipline16Optimism14Relationships with School PersonnelOrderly Conduct12Family Involvement9School Safety Climate
52Academic success index The Index is reported on a scale from 1 to 99, with larger values representing increased likelihood of academic success, as indicated by higher high school GPAs. In other words, a higher Academic Success Index means that the student is less likely to be at academic risk. In contrast, a student with a low Academic Success Index is more likely to be at risk of experiencing academic difficulties, such as failing classes.
53Graduation indexA higher Graduation Index means that the student is less likely to leave school before obtaining a high school diploma. In contrast, a student with a low Graduation Index is more likely to be at risk of stopping his or her schooling before completing four years of high school.
54ACT Engage: How do we use it? Inform content of Youth Summit 2014 and beyondTarget service provision based on needOne-on-one student meetings in a structured, counseling settingFor example, College Planning Sessions!
55College Planning Sessions Annual one-on-one meetings with an advisorIntent is to help every GEAR UP TN cohort student create a college plan and develop a meaningful relationship with an adultVehicle to identify at-risk students based on key data and direct them to appropriate interventionsMechanism to provide students with most appropriate GEAR UP TN services
56College Planning Sessions ImplementationMay partner with mentors, counselors, faculty to provide sessionsForm intended to guide meetingData is a key early warning; indicates appropriate follow-upNecessary pieces of information: career interest area, postsecondary plans, schools of interest, follow-up assignments
57College Planning Sessions DocumentationService entry: new subcategory under counseling/advising/ academic planningCareer interest, postsecondary plans, schools of interest entered in demographic home screenPull lists to inform job site visits, college visits, etc.Not required to maintain in documentation notebookMay create spreadsheet, file on each student, etc.
59Work Plan review and year 3 brainstorming Troy grantdirector of college access initiativesTennessee higher Education Commission
60Work Plan Review and Year 3 Brainstorming What are the things you will want to change to your plan through your MAPs?Do your plans align with the goals you have for your high school?Goal Setting DocumentsReview the goal setting documents you created this morning.What strategies are in place to help you meet your goals? Are they in your work plan?Update your goals as appropriate. Regional coordinators will be working with site coordinators over the next two weeks to collect goals for each GEAR UP TN high school.
61What’s next for GEAR UP TN? Troy grantdirector of college access initiativesTennessee higher Education Commission
62Capacity Building Workshop Save the DateNCCEPCapacity Building WorkshopFebruary , 2014Philadelphia, Pennsylvania
63GEAR UP TN Mini-GrantsThis month, THEC received permission from the U.S. Department of Education to host a mini-grant competition for existing GEAR UP TN sites for the – 2015 school year.Grants will be awarded using a competitive bid process.Draft Call for Proposals.
64GEAR UP TN Mini-Grants Purpose: GEAR UP TN mini-grants are designed to foster innovation and fund programmatic work and interventions beyond services included in current GEAR UP TN work plans.Each proposed project must be designed to improve performance along one or more of the specified GEAR UP TN performance measures, located in Appendix A.Successful implementation of the intervention will be demonstrated by marked progress toward the select performance measures.Mini-grants should be focused on providing GEAR UP TN services and interventions. Staff expenses should be minimized.
65GEAR UP TN Mini-Grants Grant Requirements: Services must serve cohort students or seniors attending direct-service GEAR UP TN high schools.Funding for each mini-grant will vary based on the number of students served, proposed program, and resources needed to fully and successfully implement the proposed program.Funds may not be used to supplant existing programs, including programs currently funded by GEAR UP TN.Proposals may not exceed $30,000.All activities must be allowable per GEAR UP TN policies.
66GEAR UP TN Mini-Grants Duration Application Process Mini-grants will last through August 2015.Application ProcessProposals must follow the application template provided in the Call for Proposals.Each proposal must include a Project Budget Summary Form and a budget narrative.GEAR UP TN Collaboratives may submit more than one proposal.
67GEAR UP TN Mini-Grants Selection Tentative Timeline Awards will be based on three criteria:Proposal scores provided by a panel of readers external to the Office of P-16 InitiativesFeasibility and promise of proposed interventionsReasonableness of cost relative to the number of students servedTentative TimelineOfficial Call for Proposals published September 2Proposals due October 2Awards made by October 17