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Annual HOA Meeting 2012 Board of Directors. Treasurer – Richard Agee Vice President – Cindy Hendrix Security – Bob Gamble Architectural Control – Tom.

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Presentation on theme: "Annual HOA Meeting 2012 Board of Directors. Treasurer – Richard Agee Vice President – Cindy Hendrix Security – Bob Gamble Architectural Control – Tom."— Presentation transcript:

1 Annual HOA Meeting 2012 Board of Directors

2 Treasurer – Richard Agee Vice President – Cindy Hendrix Security – Bob Gamble Architectural Control – Tom Colle Maintenance – Darrel Weidner President – Dave McLendon

3 RECOGNITION Chair of Architectural Control – Tom Colle Chair of Neighborhood Watch – Bud Irving Newsletter – Dot Norris Activities – Andra Heitzman

4 ACCOMPLISHMENTS New compliant website Lower grounds maintenance Water hydrant study Corner planter boxes updated Replaced misspelled sign at back entrance Recreation Facilities Use Document Revision

5 Treasurer Richard Agee

6 FINANCIAL REPORT 2012 REPORTED REVENUES REVENUE MAKE UP ASSESSMENT REVENUES COMPARED TO ALL REVENUES

7 FINANCIAL REPORT TOTAL EXPENSES VS. BUDGET 2013 BUDGET VS. EXPECTED REVENUE

8 FINANCIAL REPORT ASSESSMENT REVENUES VS. CORE EXPENSES HOA AVAILABLE CASH DECEMBER 31, 2012 ANNUAL ASSESSMENT REVIEW

9 MAINTENANCE DARREL WEIDNER

10 AREAS OF RESPONSIBILITY Oversees Contracts on Maintenance on the following Community Areas: Swimming Pool Maintenance Rec Center / Pavilion Maintenance Cleaning of Facilities Pest Control Service of Facilities Mowing and Maintenance of Common Grounds of Community Facilitates requests for member usage of the Pavilion for gatherings

11 2012 Activity Removed 8 dead trees from Rec Center Grounds to prevent damage to the facilities and members alike Re-mulched playground area with Kiddie Mulch to provide for a safe environment Brought uniformity to Corner Planter Boxes including the building of 3 planters at missing locations Replaced all the American Flags at each Corner Planter Box (this will need to be done annually) Re-worked / re-placed plantings at the entrance and marquee monuments Initiated a contract for quarterly pest control services for the Rec Center Re-negotiated the Grounds Maintenance Contract with Red Oak Services for a cost savings to VHMR Wrought Iron Fencing at the rec center was repaired and repainted

12 2013 Foresight & Expenditures Additional Trees will need to be removed from Rec Center Grounds American Flags at each Corner Planter Box will need to be replaced Several Pool Lights will need to be replaced and possibly re-wired New Umbrellas will need to be purchased. NOTE: ALL HOMEOWNERS SHOULD SHARE IN THIS RESPONSIBILITY AND HELP KEEP THE UMBRELLAS LOWERED WHEN NOT IN USE! Rec Center furniture and signage will be monitored through the year and addressed as needed Entrance and Marquee Monuments will need to be cleaned and repainted

13 ARCHITECTURAL CONTROLL TOM COLLE

14 WHAT IS THE ACC Committee that reviews all improvements All buildings and roofed structures Parking areas Fences, walls, hedges Driveways Swimming pools Changes in exterior color or shape Any other new exterior construction or improvement Improvement does NOT include: Garden, tree or shrub replacement Normal replacement or repair that does not change exterior colors or appearances

15 ACC MEMBERS Tom Colle – Chairman Carl Tolbert Susan Rasco Jerry Shinkle Lance Leffingwell Members serve 3 year terms

16 GOALS OF ACC Fairly and uniformly review applications to insure proposal complies with Deed Restrictions Complete reviews in reasonable time (typically 1-2 weeks, 60 days maximum) Variances granted only for compelling reasons

17 ACTIVITY IN 2012 Approved numerous applications: 7 new house plans 3 COOs (plus 1 in progress) 3 water wells 2 outbuildings 1 fence 1 outdoor kitchen 1 pool

18 ACTIVITY IN 2012 Some applications rejected: Window unit A/C (owner agreed to revise to a split unit) Detached front load garage Location/orientation/materials for outbuilding (revised and approved) Location of home on lot with drainage creek (revised and approved) Prefab metal storage building

19 ACTIVITY IN 2012 Several large realtor/builder signs removed (only tube signs allowed) Builders required to remove mud in street during construction of 2 homes Fine schedule added to Builders Package Change in membership Lance Leffingwell replaced Ron Schanz

20 SECURITY BOB GAMBLE

21 AREAS OF RESPONSIBILITY Coordinate with Constable on neighborhood patrol Security system at the recreation center Controlling access at pool and tennis courts Neighborhood special projects relating to security Work with Neighborhood Watch as needed

22 CONSTABLE PATROL Contract for 40 hours per month Patrol days vary Hours vary from 6:00AM to 9:00 PM Time of day for patrol varies Average about 20 traffic stops per month with some warrant arrests, suspicious vehicles and suspicious people

23 SECURITY SYSTEM AT REC CENTER Monitored security system for office Controlled access to pool and tennis courts Key fobs needed for access – time set is 8:00AM to 10:00 PM Security Maintenance contract 6 cameras covering pool and tennis court area

24 PROJECTS Working with Constable for 3 new signs Area Patrolled by Precinct 5 Constable Additional cameras at recreation center

25 ACTIVITIES ANDRA HEITZMAN

26 2013 HOA SPONSORED ACTIVITIES Spring Clean Up Easter Egg Hunt (March 30) Village Family Picnic (October) Breakfast With Santa (Dec.) Village Xmas Gathering (Dec.)

27 VILLAGE WEBSITE CINDY HENDRIX

28 NEIGHBORHOOD WATCH BUD IRVING

29 Village Watch A Neighborhood Watch Program For The Village at High Meadow

30 Village Watch Q - What is neighborhood watch? A – Neighbors watching out for each other. Participation is Voluntary

31 Village Watch Who we are: A committee chartered by the Village HOA Board Village Watch Coordinator Village Watch Block Captains All residents of The Village at High Meadow Degree of participation is voluntary

32 Village Watch What We Do The role of neighborhood watch Watch, observe, report Report suspicious activities to our neighbors Sheriff and/or Constable Block captain and/or watch coordinator The role of the Sheriff and Constable Confront suspicious people Enforcement of the law

33 Village Watch What We Do Not Do We do not: Confront suspicious people Carry weapons Enforce the law Put ourselves in dangerous situations

34 Village Watch What We Do Village Watch Coordinator Initially, set up the program Define blocks and recruit block captains Set up communications paths Receive and share information from/with Residents Block captains Neighboring watch programs Local law enforcement

35 Village Watch What We Do Block Captains Know your neighbors Coordinate sharing of family information among your neighbors Family information (names, telephone numbers, special needs,etc) Be focal point of situational awareness sharing in your neighborhood When neighbors will be away When deliveries are expected When incidents and suspicious characters are observed Coordinate with Village Watch Coordinator and other Block Captains

36 Village Watch What We Do Residents Know your neighbors Watch out for each other Report incidents and suspicious characters

37 Village Watch What We Do Residents Know your neighbors Names, telephone numbers, special needs When at home, when away Watch, observe, report If not sure, then ask/report Report to Sheriff and/or Constable, to block captain, and/or to Village Watch coordinator

38

39 Recent Incidents Wild dogs in the Village Paint on mailbox 4-wheelers running across yards in the Village and on the golf course The white delivery van Mail taken in High Meadow Ranch Vandalism at the HMR recreation center

40 Village Watch Activities for 2013 Continue to Watch, Observe and Report Block meetings Notices to the community via Page on the Village website Basic handgun training via Constable Emergency action plan, in conjunction with HMR Monthly reports to the HOA Board Greet new residents

41 Numbers to call FOR ANY EMERGENCY Non-emergency numbers Montgomery County Sheriff Dispatch opt 3 (24/7) Montgomery County Precinct 5 - Constable David Hill :00 am - 4:30 pm Montgomery County Sheriff Dept - Magnolia District # :00 am - 4:00 pm

42 ELECTION SUSAN GONZALES

43 MEMBER OPEN FORUM DAVE McLENDON

44 MEETING ADJOURNED


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