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PowerPoint Presentations: the Good, the Bad and the downright Ugly! Colin Mayfield December (2010)

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Presentation on theme: "PowerPoint Presentations: the Good, the Bad and the downright Ugly! Colin Mayfield December (2010)"— Presentation transcript:

1 PowerPoint Presentations: the Good, the Bad and the downright Ugly! Colin Mayfield December (2010)

2 The worst PowerPoint slide ever made?: This was voted the worst PowerPoint slide ever in a recent survey!

3 General Presentation Options:  Text should be around 24 to 30 points  There should be between 7 to 10 lines maximum per page  Ideally the points should be short, concise and summaries of the material  Slide should stay visible for about 1 to 2 mins on average  People cannot view, read, listen to you talk and assimilate complex information at the same time.  Use emphasis and animation sparingly !

4 General Presentation Options:  Text should be around 24 to 30 points  There should be between 7 to 10 lines maximum per page  Ideally the points should be short, concise and summaries of the material  Slide should stay visible for about 1 to 2 mins on average  People cannot view, read, listen to you talk and assimilate complex information at the same time.  Use emphasis and animation sparingly !

5 General Presentation Options:  Text should be around 24 to 30 points  There should be between 7 to 10 lines maximum per page  Ideally the points should be short, concise and summaries of the material  Slide should stay visible for about 1 to 2 mins on average  People cannot view, read, listen to you talk and assimilate complex information at the same time.  Use emphasis and animation sparingly !

6 General Presentation Options:  Keep the style consistent  Keep the background uncluttered and simple  Pick reasonable colour schemes (black/white, blue/white, blue/yellow, etc)  If you do present a complex diagram, try and simplify the explanation and highlight parts as you explain.  Psychologists tell us that people do not really multitask – they do constant focus changes (listen, view, read, think, sleep).  Repeat important points in a different way

7  First impressions are powerful. The first 2-3 minutes of the presentation are the most important.  Get closer to your audience by moving away from or in front of the podium.  Try looking at individuals rather than scanning the group. Make eye contact…..

8 Eye contact can be powerful……………………………. Or quite intimidating…………

9 Blank the screen to white or black if you want full attention on your talk versus the slides.

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11 Some other hints: Technical:  If you use video, make the video large enough (75% of the screen?) and check that it plays when required. Don’t rely on an Internet connection to play the video – download it.  If you use photographs, try and keep the resolution of the image to around 800 x 600 (max) or it will take a long time to load. Many image programs (Photoshop, etc) allow you to resize images.  If you use an animated graph or diagram, keep it simple and “loop” it so that it replays till you stop it. Adobe Flash is good for simple animations.

12 Content and Style:  Make sure you know the content and organization very well ….. Practice is the only way to do this. Summary cards might help.  Do a very brief introduction of yourselves at the beginning  Lay out the organization of the talk at the beginning ---- then follow it.  Talk fairly loudly and not too quickly – don’t mumble towards the presentation screen. NEVER read from the screen but DO check that the correct slide is there.  A room full of people has terrible acoustics – it absorbs sound more than an empty room.  Try and surprise the audience occasionally --- it keeps them awake !  Try and get some feedback or interaction with the audience ….. But don’t overdo it and make them restless … it is your seminar, not theirs.

13 Content and Style:  Make sure you know the content and organization very well ….. Practice is the only way to do this. Summary cards might help.  Do a very brief introduction of yourselves at the beginning  Lay out the organization of the talk at the beginning ---- then follow it.  Talk fairly loudly and not too quickly – don’t mumble towards the presentation screen. NEVER read from the screen but DO check that the correct slide is there.  A room full of people has terrible acoustics – it absorbs sound more than an empty room.  Try and surprise the audience occasionally --- it keeps them awake !  Try and get some feedback or interaction with the audience ….. But don’t overdo it and make them restless … it is your seminar, not theirs.

14 And now for some truly awful examples of bad slides………..

15 Bad presentation

16 This is a Title #1

17 Overly Dramatic backgrounds Introduction Outline Topic 1 Topic 2 Topic 3 Overview Summary Conclusions Really distracting animations

18 This is an image of Amman, jordan – for no particular reason!

19 Illegible text on background Welcome to the December 2009 edition of our eNewsletter published exclusively for clients of the Quinn Automotive Group ( BMW Toronto, BMW Toronto Motorrad, MINI Downtown, Parkview BMW, BMW Waterloo and MINI Waterloo). It's hard to believe that the 2009 holiday season is upon our doorstep already. For many of us, the holiday season is a time that is anticipated with both joy and anxiety; the anxiety created when we go to the crowded shopping malls to purchase those holiday gifts. In this edition, we want to help you with that! Come into our retail location for hassle free shopping! This newsletter is loaded with gift ideas for the BMW / MINI enthusiast. Give a gift they'll love, not only during this holiday season, but for years to come. The Quinn Automotive Group hopes to bring the magic of the holidays to those in need of assistance in CP24/CHUM Christmas Wish in Toronto and the Fire Fighters Toy Drive in Waterloo have become one of the last hopes for many to give a child a Christmas; The Daily Bread Food Bank of Toronto and The Food Bank of Waterloo Region supplying non-perishable food items to those who might go without a meal. With your help, we can help perform a Christmas Miracle with these organizations. Please bring in a non- perishable food item or a new unwrapped toy to one of our retail locations by December 23rd so that we can bring joy to those in need this holiday. We would also like to take this opportunity to thank you for your valued business. We appreciate having you as our customer and look forward to serving you again in the New Year. We wish you and your family a joyous Holiday Season and Best Wishes for the New Year. Sincerely yours, The BMW MINI eNews team.BMW TorontoBMW Toronto MotorradMINI DowntownParkview BMWBMW WaterlooMINI Waterloo Strange Font choices

20 Really Obnoxious Backgrounds Gratuitous Graphics

21 UN Exchange rates 2009 Effective: 1 December 2009 Total Countries in list: 204 Total Changes: 138 Dec-09 Dec-09 CURRENCYCODE COUNTRY (changes only) (full list) NAMEAFN AFGHANISTAN AFGHANIALL ALBANIA LEKDZD ALGERIA DINARAOA ANGOLA KWANZAXCD ANGUILLA E.C. DOLLARXCD ANTIGUA E.C. DOLLARARS ARGENTINA ARGENTINE PESOAMD ARMENIA DRAMAWG ARUBA ARUBAN GUILDERAUD AUSTRALIA AUSTRALIAN DOLLAREUR AUSTRIA EUROAZN AZERBAIJAN AZERBAIJAN MANATBSD BAHAMAS BAHAMIAN DOLLARBHD BAHRAIN BAHRAINI DINARBDT BANGLADESH TAKABBD BARBADOS BARBADIAN DOLLARBYR BELARUS, REP.OF BELARUSIAN RUBLEEUR BELGIUM EUROBZD BELIZE BELIZE DOLLARXOF BENIN CFA FRANCBMD BERMUDA BERMUDIAN DOLLARBTN BHUTAN NGULTRUMBOB BOLIVIA BOLIVIANOBAM BOSNIA CONVERTIBLE MARKABWP BOTSWANA PULABRL BRAZIL REALBND BRUNEI BRUNEI DOLLARBGN BULGARIA LEVXOF BURKINA FASO CFA FRANCBIF BURUNDI BURUNDI FRANCKHR CAMBODIA RIELXAF CAMEROON, REP. OF CFA FRANCCAD CANADA CANADIAN DOLLARCVE CAPE VERDE, REP. OF C.V. ESCUDOKYD CAYMAN ISLANDS C.I. DOLLARXAF CENTRAL AFR., REP CFA FRANCXAF CHAD CFA FRANCCLP CHILE CHILEAN PESOCNY CHINA, PEOPLE'S REP RENMINBICOP COLOMBIA COLOMBIAN PESOKMF COMOROS COMORIAN FRANCXAF CONGO CFA FRANCCDF CONGO,DEM.REP FRANC CONGOLAISNZD COOK ISLANDS NEW ZEALAND DOLLARCRC COSTA RICA COSTA RICAN COLONXOF COTE D'IVOIRE CFA FRANCHRK CROATIA KUNACUP CUBA CUBAN PESOCUC CUBA (CONVERTIBLE) PESOEUR CYPRUS EUROCZK CZECH REPUBLIC CZECH KORUNADKK DENMARK DANISH KRONEDJF DJIBOUTI DJIBOUTI FRANCXCD DOMINICA E.C. DOLLARDOP DOMINICAN REP DOMINICAN PESOUSD ECUADOR U.S. DOLLAREGP EGYPT EGYPTIAN POUNDSVC EL SALVADOR SALVADORAN COLONXAF EQUATORIAL GUINEA CFA FRANCERN ERITREA NAKFAEEK ESTONIA KROONETB ETHIOPIA BIRREUR EUROPEAN UNION EUROFJD FIJI FIJI DOLLAREUR FINLAND EUROEUR FRANCE EUROEUR FRENCH GUIANA EUROXAF GABON CFA FRANCGMD GAMBIA DALASIGEL GEORGIA LARIEUR GERMANY EUROGHS GHANA GHANA CEDIEUR GREECE EUROXCD GRENADA E.C. DOLLAREUR GUADELOUPE EUROGTQ GUATEMALA QUETZALGNF GUINEA GUINEAN FRANCXOF GUINEA-BISSAU CFA FRANCGYD GUYANA GUYANESE DOLLARHTG HAITI GOURDEHNL HONDURAS LEMPIRAHKD HONG KONG HONG KONG DOLLARHUF HUNGARY FORINTISK ICELAND ICELANDIC KRONAINR INDIA INDIAN RUPEEIDR INDONESIA RUPIAHIRR IRAN IRANIAN RIALIQD IRAQ IRAQI DINAREUR IRELAND EUROILS ISRAEL SHEKELEUR ITALY EUROJMD JAMAICA JAMAICAN DOLLARJPY JAPAN YENJOD JORDAN JORDANIAN DINARKZT KAZAKHSTAN TENGEKES KENYA KENYAN SHILLINGAUD KIRIBATI AUSTRALIAN DOLLARKPW KOREA D. P. REP. OF NORTH KOREAN WONKRW KOREA, REPUBLIC OF SOUTH KOREAN WONKWD KUWAIT KUWAITI DINARKGS KYRGYZSTAN SOMLAK LAO, PEOPLE'S DEM.R KIPLVL LATVIA LATSLBP LEBANON LEBANESE POUNDLSL LESOTHO LOTILRD LIBERIA LIBERIAN DOLLARLYD LIBYAN ARAB JAM LIBYAN DINARLTL LITHUANIA LITASEUR LUXEMBOURG EUROMOP MACAO PATACAMKD MACEDONIA,FORM.YUG.R DENARMGA MADAGASCAR MALAGASY ARIARYMWK MALAWI KWACHAMYR MALAYSIA RINGGITMVR MALDIVES, REP. OF RUFIYAAXOF MALI CFA FRANCEUR MALTA EUROEUR MARTINIQUE EUROMRO MAURITANIA OUGUIYAMUR MAURITIUS MAURITIAN RUPEEMXN MEXICO MEXICAN PESOMDL MOLDOVA, REP. OF LEUEUR MONACO EUROMNT MONGOLIA TUGRIKEUR MONTENEGRO EUROXCD MONTSERRAT Way too much text!!!! Ideal is 7 to 10 lines maximum

22 If you want to make people dizzy – keep changing the colours and background images

23

24

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26 Then add animation !!!!

27 Use large images of dense web pages that cannot be read ! Make sure they spill over the edge of the page so some text is cut off

28 Or make the images so small they are microscopic

29

30 Summary:  Simple is good  Few, rather than many, colours are good  Organization is good  Animation is usually not good  Repitition can be effective (or boring …….)  Complex, unusual or small fonts are usually not good  Diagrams and images could be good (or not……)  Summaries are good  Timing should be immaculate  Time should be left for questions

31 Summary:  Simple is good  Few, rather than many, colours are good  Organization is good  Animation is usually not good  Repitition can be effective (or boring …….)  Complex, unusual or small fonts are usually not good  Diagrams and images could be good (or not……)  Summaries are good  Timing should be immaculate  Time should be left for questions Spelling checks are almost always required

32 Summary:  Simple is good  Few, rather than many, colours are good  Organization is good  Animation is usually not good  Repitition can be effective (or boring …….)  Complex, unusual or small fonts are usually not good  Diagrams and images could be good (or not……)  Summaries are good  Timing should be immaculate  Time should be left for questions

33 The worst PowerPoint slide ever made?:

34 Maybe not……….

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