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Presented by: Day Egusquiza, President AR Systems, Inc. Karen Kvarfordt, RHIA, CCS-P, CCDS President, DiagnosisPlus, Inc.

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Presentation on theme: "Presented by: Day Egusquiza, President AR Systems, Inc. Karen Kvarfordt, RHIA, CCS-P, CCDS President, DiagnosisPlus, Inc."— Presentation transcript:

1 Presented by: Day Egusquiza, President AR Systems, Inc. Karen Kvarfordt, RHIA, CCS-P, CCDS President, DiagnosisPlus, Inc.

2 It’s on your doorstep! The biggest change to happen in Health Information Management and the Revenue Cycle in more than 30 years! Preparation is the key! YOU Will YOU be ready? 2

3  WHO  WHO (World Health Organization) owns & publishes ‘ICD’ (International Classification of Diseases).  WHO  WHO endorsed ICD-10 in 1990; members began using ICD-10 or modifications in 1994.  United States not  United States is the only industrialized country not using ICD-10 for our coding & reporting of diseases, illnesses, and injuries. Why? What makes us so different? 3

4  United Kingdom (1995)  Denmark, Finland, Iceland, Norway, Sweden (1994 – 1997)  France (1997)  Australia (1998)  Belgium (1999)  Germany (2000)  Canada (2001)  U.S. (2015) (Reimbursement + Case Mix + HIPAA Standard Transaction Act 2003) 4

5  What is the benefit to the provider? ◦ Dramatic improvement in the assignment of costs to procedures performed.  ICD-10 will allow us to develop meaningful estimates about what a disease state or a procedure costs us, while ICD-9 is limited in what it can do in this regard. ◦ Identify opportunities to avoid cost & improve lives.  Additional information in an ICD-10 diagnosis code includes severity and specific comorbidity, but it can also include information about demographics and some of the underlying reasons for the diagnosis. 5

6  Share higher-quality data with other health care providers. specific ◦ ICD-10 increases the amount of “specific” information in every diagnosis code and makes this more valuable to other providers.  For example, ICD-9 has a code for laceration of an artery.  ICD-10 lets you know if that artery was in someone’s finger or in their heart. 6

7  Reimbursements will better align with activity & cost. ◦ Payers will reimburse severe & complex cases better and simple cases at lower rates. By the diagnosis codes  How? By the diagnosis codes! 7

8  Imagine you had a patient who was noncompliant with their medical therapy.  In ICD-9, the only code we have available is V15.81 (personal history of noncompliance with medical treatment).  Is the patient noncompliant because of their own personal reason? Or something else? 8

9  Z9111 (Patient’s noncompliance with dietary regimen)  Z91120 (Patient's intentional underdosing of medication regimen due to financial hardship)  Z91128 (Patient’s intentional underdosing of medication regimen for other reason)  Z91130 (Patient’s unintentional underdosing of medication regimen due to age-related debility)  Z91138 (Patient’s unintentional underdosing of medication regimen for other reason) Shows whether or not the patient’s noncompliance was intentional, but also identifies if the patient needs some form of assistance from social services, etc. 9

10 Non-HIM Uses For ICD-9-CM- Preparing for ICD-10-CM – as we move from 15,000 codes to over 70,000 codes 10

11  Rollout ‘monthly dedicated specialty specific’ audit and training.  EX) May is ER month. Coders dual code an identified sample of ER claims. Identify ‘at risk’ documentation by provider. Turn into ‘easy to implement documentation.  EX) If the facility has a CDI team, work cooperatively with the coding team to ‘coach/que’ the ER providers thru their month.  EX) Do an month end dual coding – show improvement or challenges. 11

12  Physician dictates, hospital coders code, UB is created.  NEW: Why not share the codes with the providers who are attached to the account? Why repeat the same coding process in the office?  NEW: Brown bag coding luncheons with the provider offices. Office brings samples to code, hospital coders code while teaching ICD 10 concepts. (TX: Lunch & Learn weekly)  NEW: Hospital becomes the outsourcing company to assist small practices with coding. 12

13  Scheduling –precerts, eligibility.  Claims submission with scrubber – both ICD 9 and ICD 10 codes ( Min-1 yr ability to rebill, do duality with IT systems.)  Medical necessity CPT codes – software, manual processes, cheat sheets  Recurring accounts – will need new precerts & recoded after 10-1-2014  Payer acceptance of new ICD 10 codes PLUS ICD 9 codes – 2 batches  Payer contract language – Dx codes  Payer remark codes/denial codes  CDM – Hardcoded RT/LT needs to match with the soft coded RT/LT ICD10  Trauma/Tumor registry - translated  All IT systems within the organization  837/835 HIPAA transaction sets – new for ICD 10 locators  Quality of care indicators – translated  P4P indicators/Outcome Measures – translated  Decision Support, utilization patterns, benchmarking – translated  Medical care review – by provider, by dx, by LOS  New business plan research/future healthcare trends – translated  Monitoring and analyzing the incidence of disease & other health problems –translated & new  Embedded dx attached to CPT codes  Not case sensitive  Revise forms to include new ICD 10 codes. 13

14  Beyond the coders…  PFS leadership as payers may reject based on ICD -10 coding and medical necessary codes & denial software.  PFS leadership and contracting to ensure contracts can accept both ICD-9 and ICD-10 on the UBs post go live.  UR and all care mgt as payers will need to be able to do pre-certifications and concurrent review with ICD-10.  Decision support and all areas using ICD-9/10 coding for tracking, reporting, etc. (Trauma registry, Tumor registry, outcome comparisons, contracting, etc.).  IT leadership must be involved to ensure all impacted areas are ready. A team leader or leaders are identified. 14

15  UB submissions with ICD-9 and ICD-10 - conversion dates  Denials with new reasons –as ICD-10 is far more specific  Contract language that addresses ICD-10 inclusions/exclusions  Claim scrubbers/payer scrubbers – ABN issues (LCD/NDC dx codes), ‘if ‘ rules, edits  Pre-authorization process/coverage  WC and Liability are not subject to HIPAA standard transactions. Will they convert? 15

16  Will they deny ‘unspecified” dx?  How many digits will they require to have a ‘pre authorization ‘ match?  Testing – test pt type, create claim, thru scrubber, to payer to payment. When start?  Post go live? Accept DOS with ICD 9 after go live?  If delayed, notify CMS/HIPAA Standard Transaction 2003.  Track and trend all payer issues – report to hospital association. 16

17  The challenges…  What?  What? For each Lab NCD, the ICD-9-CM codes and descriptions will have to be translated to ICD-10-CM versions.  When? ◦ (A) Prepare preliminary versions of ICD-10-CM translations of Lab NCDs by end of January 2011 (for use in testing system functions). ◦ (B) Prepare ICD-10-CM versions for full ICD-10-CM implementation in 2015 ◦ HEY – look at MLN Matters MM8197 3-15-13 ◦ “ICD conversion from ICD-9 to related code infrastructure of the Medicare shared systems as they relate to CMS’ NCDs.” 17

18  Translate all ICD-9-CM codes and descriptors in each Lab NCD’s table of covered codes to the ICD- 10-CM equivalent(s).  Provide these translated tables to the CMS contractor, so that the tables can be incorporated into the ‘codelist spreadsheet’ which will be processed for use by the shared systems for claims processing (update 2/13 – NCDs available).  Goalseamless  Goal: Allow consistent and “seamless” transition of claims for providers of laboratory test services.  (CONTINUE TO WATCH for payer updates) 18

19  Will payers, vendors (claim submission and scrubber) and other IT systems be able to handle ICD-9-CM as well as ICD-10-CM and ICD-10- PCS at the same time?  Rebills of pre-conversion, medical necessity software, scrubbers, ensuring all payers are ready to convert AND test with each payer = critical to the successful conversion.  P.S. Don’t forget all payers (Medicaid too!) 19

20  Make a master list of all vendors who currently support any ICD-9 activity. (Think Y2K)  Look at all items /ordering tools where ICD-9 codes are present. Need reviewed and revised. ◦ Lab requisitions ◦ Online ordering of services that also requests ICD-9 codes ◦ Physician super bills/encounter forms with pre-printed ICD-9 codes ◦ Dept. specific ‘cheat sheets’ for covered dx. (Yep we know you have them!) 20

21  3M or other encoder  Main frame /main IT system  Radiology-doc billing, radiology’s own system  Clearing house/claims  Hospital employed doctor’s software for billing  SNF/RUG software for grouper  HH/HHRG software for grouper  Lab – pathology doc billing, lab’s own system  Internal electronic medical record used for coding  Software used for Trauma & Tumor Registry  Decision support  Scheduling software  All tied Medical Necessity software in different areas – main frame, bolt on software, individual areas screening  Infection Control software  Cardiology – EKG system  Itemized statements with dx as needed by the payer/pt  Clinical quality reporting software  Cheat sheets in each dept!  OR software  Occupational Med software 21

22 What is ICD-10-CM andICD-10-PCS? 22

23 medical coding sets.  Department of Health and Human Services (HHS) mandated that HIPAA covered entities must update medical coding sets.  Diagnosis ICD-9-CMICD-10-CM  Diagnosis code set changes from ICD-9-CM to ICD-10-CM. inpatientprocedure  Hospital inpatient procedure code set changes from ICD-9-CMICD-10-PCS ICD-9-CM (Volume 3) to ICD-10-PCS.  No impact on CPT and/or HCPCS codes. Yeah! We will still report CPT codes for all outpatient procedures/services & physician hospital visits to Observation and Inpatients (E&Ms). 23

24  ICD-10-CM (Diagnoses) all ◦ Will be used by all hospitals, providers, clinics, lab, radiology, psych, rehab, nursing homes, etc.  ICD-10-PCS (Procedures) onlyinpatient hospital procedures ◦ Will be used only for hospital claims for inpatient hospital procedures  CPT/HCPCS – No change! ◦ Procedures for Hospital Outpatients, Physician Visits, Lab and Radiology Outpatients, etc. 24

25  Revised Date: October 1, 2015  Compliance date for implementation of ICD-10-CM (diagnoses) and ICD-10-PCS (inpatient procedures). 25

26  CMS clarifies policy for processing split claims for hospital encounters that span the ICD-10 implementation date. ◦ MLN (Medical Learning Network) Matters Number: SE1325  Split Claims ICD-9 codes September 30, 2015ICD-10 codes October 1, 2015 and later ◦ Require providers split the claim so all ICD-9 codes remain on one claim with Date of Service (DOS) through September 30, 2015, and all ICD-10 codes placed on the other claim with DOS beginning October 1, 2015 and later. Same guidance for Inpatient and Outpatient encounters! ◦ Same guidance for Inpatient and Outpatient encounters! 26

27 Diagnosis Coding (ICD-10-CM) 27

28 ICD-9-CM ◦ 3 - 5 ◦ 3 - 5 digits or characters numeric or alpha ◦ 1st character is numeric or alpha (E or V codes) ◦ 2 nd – 5 th numeric ◦ 2 nd – 5 th characters are numeric ◦ Decimal placed after the first 3 characters ◦ 17 supplemental ◦ 17 Chapters and “V” & “E” codes are ‘supplemental’ ◦ 14,000 ◦ 14,000 diagnosis codes ICD-10-CM ◦ 3 - 7 ◦ 3 - 7 digits or characters alpha ◦ 1 st character is alpha (all letters used except “U”) ◦ 2 nd – 7 th alpha and/or numeric ◦ 2 nd – 7 th characters can be alpha and/or numeric ◦ Decimal placed after the first 3 characters (the same!) ◦ 21 not’ ◦ 21 Chapters and “V” & “E” codes are ‘not’ supplemental ◦ 69,000+ ◦ 69,000+ diagnosis codes 28

29 X X X X X X X Category Etiology, anatomic site, severity 29 Extension

30  Greater “specificity and detail” in all diagnosis codes! ◦ But…is there supporting physician documentation in the medical record?  34,250 (50%) of all ICD-10-CM codes are related to the musculoskeletal system  17,045 (25%) of all ICD-10-CM codes are related to fractures ◦ 10,582 fracture codes will distinguish ‘right’ vs. ‘left’  25,000  25,000 (36%) of all ICD-10-CM diagnosis codes will now distinguish right vs. left 30

31  Combination codes for conditions and common symptoms or manifestations with  E10.21 Type 1 diabetes mellitus with diabetic nephropathy  Combination codes for poisonings and external causes Ainitial encounter  T42.4x5A Adverse effect of benzodiazepines, initial encounter  Added laterality (left vs. right) 1right  M94.211 Chrondromalacia, right shoulder  Added 7 th character extensions for episode of care A initial encounter  S06.01xA Concussion with loss of consciousness of 30 minutes or less, initial encounter 31

32 A AInitial encounter D DSubsequent encounter S SSequelae (disease progression)  Coders will need to look for the episode of care. Is this the patient’s 1 st visit for treatment or is it for routine follow-up? Is it clearly documented in the medical record? 32

33 Subsequent  Examples of “Subsequent” care:  Cast change or removal  External or internal fixation removal  Medication adjustment  Follow-up visits following fracture treatment acute injury code  For aftercare, the acute injury code with the 7 th character ‘D’, ‘E’, or ‘F’ is assigned. ◦ Do not assign the aftercare “Z” codes! 33

34  Gustilo-Andersonseverity of soft tissue damageopen  Gustilo-Anderson classification identifies the ‘severity of soft tissue damage’ in open fractures – may be new to coders and physicians ◦ Type I ◦ Type I: Wound is smaller than 1 cm, clean, and generally caused by a fracture fragment that pierces the skin (low energy injury) ◦ Type II ◦ Type II: Wound is longer than 1 cm, not contaminated, and w/o major soft tissue damage or defect (low energy injury) ◦ Type III ◦ Type III: Wound is longer than 1 cm, with significant soft tissue disruption. The mechanism often involves high- energy trauma, resulting in a severely unstable fracture with varying degrees of fragmentation. 34

35  I10 Essential (primary) hypertension xAinitial encounter  S01.02xA Laceration with foreign body of scalp, initial encounter xD subsequent encounter  S01.02xD Laceration with foreign body of scalp, subsequent encounter xxAinitial encounter  S02.2xxA Fracture of nasal bones, initial encounter for closed fracture 1right  H65.01 Acute serous otitis media, right ear 2left  H65.02 Acute serous otitis media, left ear 3bilateral  H65.03 Acute serous otitis media, bilateral 35

36 On any given day, anything can happen!  W17.82xA Fall from (out of) grocery cart, initial encounter  V94.4xxA Injury to barefoot water-skier, initial encounter  W61.43xA Pecked by turkey, initial encounter  Y93.C2 Activity, handheld interactive electronic device, i.e., cellular phone  Are we querying the provider for this level of detail? Who wants it? The payer?  Have internal discussions, contact payers, gather excellent data= Decide. 36

37  CMS has created GEMs (General Equivalence Mappings) to assist hospitals with cross walking ICD-9-CM ►ICD-10-CM/PCS “forward mapping” & ICD-10-CM/PCS ◄ ICD-9-CM “backward mapping”. The correlation between the 2 code sets for some codes is fairly close, but not a straight correlation for others, i.e. OB, etc. 1 to 1  Not always 1 to 1 crosswalk from ICD-9-CM to ICD-10-CM (  Available on CMS’s website 37

38 ICD-9-CM CodeDiagnosisICD-10-CM Code V20.2Routine infant or child examinationZ00.129 (Encounter for routine child exam without abnormal findings). Z00.121 (Encounter for routine child exam with abnormal findings). “Use additional code(s) to identify abnormal findings”. 250.00DM w/o complications, type II or unspecifiedE11.9 (Type II DM without complications) V04.81Need for prophylactic vaccination and inoculationZ23 (Encounter for immunization). “At this time in ICD-10-CM there is only one code for immunizations”. 401.1Hypertension, benignI10 (Essential [primary] hypertension). “ICD-10-CM does not differentiate between hypertension that is controlled or uncontrolled, benign or malignant and there is only one code”. 427.31Atrial fibrillationI48.0 (Atrial fibrillation) I48.1 (Atrial flutter) 786.50Chest pain, unspecifiedR07.0 (Chest pain, unspecified). “ICD-10-CM expands upon chest pain symptoms and unspecified code may no longer be necessary”. 465.9URIJ06.9 (Acute upper respiratory infection, unspecified) 724.2LumbagoM54.5 (Low back pain) 466.0Bronchitis, acuteJ20.0 (Acute bronchitis, unspecified). “ICD-10-CM includes 10 choices for acute bronchitis”. 729.5Limb painM79.604 (Pain in right leg) 38

39 We will still look up the diagnosis codes the same way as we do today. Yeah!  #1 - Look up diagnostic terms in the Alphabetic Index…and then  #2 - Verify the code number in the Tabular List That’s it! 39

40 40

41  ICD-9-CM (Volume 3) Procedures (Procedures) 3 ◦ Min. characters: 3 4 ◦ Max. characters: 4 ◦ Numeric ◦ Numeric format ◦ Decimal point ◦ 3,000 ◦ 3,000 procedure codes  ICD-10-PCS Procedures (Procedures) 7 ◦ Min. characters: 7 7 ◦ Max. characters: 7 ◦ Alphanumeric ◦ Alphanumeric format ◦ No ◦ No decimal point ◦ 71,920 ◦ 71,920 procedure codes 41

42  Seven Character Alphanumeric Code ◦ Allseven ◦ All procedure codes will be seven characters long IO ◦ “I” and “O” (letters) are never used Can you guess why?  34 possible values for each character ◦ Digits 0 – 9 ◦ Letters A-H, J-N, P-Z 42

43 Root Section Operation Approach Qualifier Body Body Device System Part 1 2 3 4 5 6 7 43

44 Section Section: Identifies general type of procedure Body System Body System: Identifies general body system Root Operation Root Operation: Specifies objective of procedure Body Part Body Part: Identifies specific part of body system on which procedure is being performed Approach Approach: Technique used to reach the site of the procedure Device Device: Identifies devices that remain after procedure is completed Qualifier Qualifier: Provides additional information about a procedure, if necessary 44

45  ICD-10-PCS intent of operation operation name ICD-9-CM  ICD-10-PCS codes are assigned based on the intent of operation rather than the operation name as in ICD-9-CM. Can be a big difference!  Coders and CDI specialists will need to review surgical reports to identify root operations and surgical approaches and to also understand various eponyms for high- volume procedures. 45

46  44-year-old male patient is known to have diverticulitis of the colon and has noticed melena occasionally for the past week. The initial impression was acute bleeding from diverticulitis. Patient was scheduled for colonoscopy. Colonoscopy identified the cause of the bleeding to be angiodysplasia of the ascending colon. 46

47  K55.21 Angiodysplasia of colon with hemorrhage (569.85)  K57.32 Diverticulitis of large intestine without perforation or abscess without bleeding (562.11) 47

48  0DJD8ZZ  0DJD8ZZ Inspection of Lower Intestinal Tract, via Natural or Artificial Opening Endoscopic (45.23) 48

49  Patient with hypertension and COPD is admitted for bilateral inguinal hernia repair. H&P states that the left side is recurrent. The operative report states that the surgeon repaired a left direct and right indirect inguinal hernias with mesh, via open approach. 49

50  K40.2 Bilateral inguinal hernia without obstruction or gangrene (550.92)  I10 Essential (primary) hypertension (401.9)  J44.9 Chronic obstructive pulmonary disease, unspecified (496) Notice anything familiar to ICD-9-CM? 50

51  0YUA0JZ  0YUA0JZ Replacement of Bilateral Inguinal Region using Synthetic Substitute, Open Approach (53.16) devices (6 th ) ◦ Code options include 3 specific devices (6 th )  Autologous Tissue Substitute (7) J  Synthetic Substitute (J)  Nonautologous Tissue Substitute (K) 51

52 What Will ICD-10 Cost? 52

53  CMS estimates cost to the private sector for implementation of ICD-10 will exceed $130 million.  Hay Group White Paper in 2006 estimated cost for hospitals ranged from $35K - $150K for < 100 beds, to $500K to $2 million for 400+ beds.  AAPC indicates current documentation = 50% could be coded.  AHIMA indicates after ICD-10 coders will be 50% slower for up to 3 months ++ 50% more physician queries. 53

54 Potential Hidden Costs 54

55  Back log of uncoded claims with ICD-9 while trying to get coders ready for ICD-10. Remote/outsourced coding may need to occur as well as OT. PLUS  Rejected claims from payers who are not ready to accept UB-04 with ICD-10 PLUS ICD-9 as necessary.  Vendor software rejecting ICD-10 or edits not working correctly thus slowing claim submission. Manual intervention to ensure claims are submitted and accepted.  New software if existing software for related ICD-10 work is not compatible. 55

56 ‘risk assessment  Cost to conduct a ‘risk assessment’ to assess current documentation patterns for providers and care givers.  Potential salary adjustments for the coders.  Cost to conduct training for providers and care givers on enhanced documentation.  Cost to review EMR or other software to adapt to enhanced documentation requirements. readiness assessment’  Cost to conduct a ‘readiness assessment’ pre go live to determine readiness of coders, documentation and vendors.  Cost of moving ‘related’ work from the coders during training period, i.e., drug administration/charge capture. 56

57  Loss of productivity – rebills, denials, rejections, EOB work, medical necessity rejections/follow-up (PFS+)  Loss of productivity – excessive physician queries, coder slow down with new coding process (HIM)  Growth in the discharged not final billed (DNFB)…  Potential impact to the Case Mix Index  Cost of a project manager (1 yr. contract staff to coordinate all the IT, testing, training, documentation assessments)  Cost of implementing a Clinical Documentation Improvement (CDI) program  Cost of EMR changes and training of all impacted staff  Cost of any changes to the functionality of the any software and training costs 57

58 58Type ICD 9/minutes ICD 10/minutes Inpt acute care8.9915.99 Outpt acute care4.189.03 Physician practice3.046.70 Free standing ASC2.274.82 Nursing/SNF6.7112.98 Rehab facility4.9710.94 Additional time projected by CMS 2 minutes additional for each encounter 30% estimated loss in productivity

59  Mentorship program /formal  30% less productive – alternatives?  Back fill with remote coding  Explore Computer Assisted Coding –uses natural language processing, cost analysis ◦ Outpt ancillary –high potential usage (MN screening) ◦ Other outpt areas – depending on how well the provider is documenting new elements of ICD 10. (Queries) 59

60 16 outpatient coders 50 inpatient coders  AHIMA estimates approximately 16 hours of coding training is needed for outpatient coders and 50 hours for inpatient coders.  Additional time may be needed to refresh anatomy & physiology (A&P) fundamentals.  Learn foundational knowledge before more intensive training.  Allow time for practice, practice, practice (key!)  Down time during training and practice time.  And don’t forget the NON-HIM training needs. 60

61 NOW  The time is NOW, if you have not already started!  Plan weekly, monthly, and yearly implementation goals.  Assess impact on your organization, systems, processes, staff and productivity.  Start your ICD-10 training by assessing your coders’ preparedness. ◦ Test coding staff on basic anatomy & physiology ◦ Quizzes – identifies areas in which further training may be needed ◦ Start early and conduct ongoing assessments so that all of your coders will be ready 61

62  Communicate to leadership, managers & staff  Create & maintain organizational awareness  Create ICD-10 Planning or Implementation Committee billing, EMR physician education coders finance  Assess organizational impact for: billing, EMR, system vendors, physician education for coding & documentation, coders, billers, reimbursement analysts, compliance, business operations, finance (budget, reimbursement, cash flow), managed care contracts, data, reports. 62

63 Physician Documentation 63

64 1. Laterality (left vs. right) 25,000+ codes! 2. Stage of Care (initial, subsequent & sequelae) 3. Specific Diagnosis (acute vs. chronic) 4. Specific Anatomy (specific bone in the hand) 5. Associated and/or Related Conditions 6. Cause of Injury (hit by baseball, fall) 7. Documentation of Additional Symptoms or Conditions 8. Dominant vs. Non-Dominant Side 9. Tobacco Exposure or Use 10. Gustilo-Anderson Scale 64

65 Laterality! Laterality! left vs. right vs. bilateral  For bilateral sites, the final character of the codes in ICD-10-CM indicate laterality. 1RT  Right side is always character 1 (RT) 2LT  Left side is always character 2 (LT) 3RTLT  Bilateral code is always character 3 (RT & LT)  But wait! Not all codes will have a ‘bilateral’ distinction, i.e., carpal tunnel, etc.  “Unspecified” side code is also provided should the side not be documented in the medical record. Did we just lose our specificity? 65

66  Joint pain  Joint effusion  Injury  Fractures Start working with your physicians  Dislocations now to get them in the habit of  Arthritis documenting laterality!  Cerebral infarction  Extremity atherosclerosis  Pressure ulcers  Cancers, neoplasms (breast, lung, bones, etc.) 66

67 tobacco exposure and use  “Additional Code” will be captured related to tobacco exposure and use ◦ Exposure to environmental tobacco smoke ◦ Exposure to tobacco smoke in the perinatal period ◦ History of tobacco use  Persistent Asthma ◦ 3 levels of severity:  Mild  Mild persistent – more than two times per week  Moderate  Moderate persistent – daily and may restrict physical activity  Severe  Severe persistent – throughout the day with frequent severe attacks limiting the ability to breathe 67

68 classification of the diabetesandmanifestation  Diabetes mellitus codes are expanded to include the classification of the diabetes and the manifestation by using 4 th or 5 th characters. ◦ Moving from 1 category of “250” ► 5 categories in ICD-10! ◦ ICD-9-CM = 59 diagnosis codes 200+ diagnosis codes! ◦ ICD-10-CM = 200+ diagnosis codes! not  Whether or not diabetes is stated as ‘controlled’ or ‘uncontrolled’ is not a factor in ICD-10.  E10.11 Type 1 diabetes mellitus with ketoacidosis with coma  E11.41 Type 2 diabetes with diabetic mononeuropathy  E09.52 Drug or chemical induced diabetes mellitus with diabetic peripheral angiopathy with gangrene 68

69  ICD-10-CM in the Tabular List states: ◦ I10 ◦ I10 Essential (primary) hypertension ◦ Includes: High blood pressure benignmalignant ◦ Hypertension (arterial) (benign) (essential) (malignant) (primary) (systemic) ◦ Excludes1: Hypertensive disease complicating pregnancy, childbirth and the puerperium ◦ Excludes2: Essential (primary) hypertension involving vessels of brain, essential (primary) hypertension involving vessels of eye No longer matters whether hypertension is malignant or benign in ICD-10-CM! 69

70 specific tobacco product  ICD-10-CM contains a separate category (F17) for nicotine dependence with further subcategories to identify the specific tobacco product and nicotine induced disorder. Some examples:  Cigarettes  Chewing tobacco  Cigar, etc. 305.1!  ICD-9 has only one diagnosis code 305.1! 70

71 right-sidedleft-sided  Finally! ICD-10-CM neoplasm codes can provide information on whether a neoplasm occurred in a right-sided or left-sided body part.  But  But…we need to have this documented by the doc in the medical record. Is it?  Includes a tabular list and an alphabetic index just like in ICD-9-CM.  ICD-10-CM neoplasm guidelines are very similar to those found in ICD-9-CM. However, there are a few variations! Anemia is one! 71

72  Burn codes identify: ◦ Thermal burns, except for sunburns, that come from a heat source.  Also burns resulting from electricity and/or radiation. corrosion  Addition of the term “corrosion” is new in ICD-10-CM. due to ◦ Corrosions are burns due to chemicals. 72

73  “Underdosing taking less  “Underdosing” will be a new term in ICD-10- CM and is defined as taking less of a medication that is prescribed by a physician and/or manufacturer’s instructions with a resulting negative health consequence.  Financial Reasons (#1)  Patient Non-Compliance 73

74 increase  It is anticipated that you will see a significant increase in the # of physician queries that will be generated from ICD-10.  Existing coding queries will most likely have to be “updated” as you will be asking for different documentation to capture “specificity”.  Make sure they are not ‘leading’ the physician to document one way or another!  Consider making the query part of the permanent medical record (physician addendum).  Track and trend for patterns and then do more education! 74

75  Think concurrent inpatient coding.  Immediate interaction with the provider and other caregivers on weak or incomplete documentation.  Have coders on the floor with the care team. Back office coding results in ‘chasing’ the provider = delay in coding = delay in cash.  Expand the CDI team…to include both UR needs/severity of illness & intensity of service PLUS specificity/laterality/ and other unique.  ICD-10 needs as identified thru queries and risk audits. 75

76 What’s Next? 76

77  When  When? By late 2012 (Already done, right?)  Who  Who? Key leaders in the revenue cycle/IT and HIM. Will a designated project leader need identified?  What  What? Create master list of all revenue cycle areas, IT, HIM and physician issues  How  How? Identify timelines for when components will be done, who does it, results reviewed, testing, with ownership and timelines for completion  Key benchmarks for completion done beginning 1st Q 2015 or once final go live date is established  After go live, complete a 2 nd set of benchmark assessments with barriers, delays, more education, etc. 77

78  Phase 1: Goal: 1st Q 2014  Awareness training of leadership  Awareness training of coders – inpt/all others/providers risk assessment  Conduct a risk assessment of current documentation patterns  Track and trend ALL queries for a defined period of time  Using the query, develop provider education –with structured rollout time frames  Develop master list of impact areas – coders, PFS, IT, providers, etc.  Develop structured coder education –based on type of pt.  Phase 2: End of 2014 and after to live readiness assessment  Conduct a readiness assessment – audit of documentation, testing of coders/per pt type, review of all IT functions, new forms, software testing, payer, contracting, etc.  Coding comparison for case mix impact, MS-DRG  Aggressively code all pending ICD-9 accounts prior to Oct. 2015  Remote/outsourced coding before/during transition and training needed  Contract coding company should have a ‘preparedness plan’  Contract ICD-10 program manager or dedicated staff (Think Y2K) 78

79  Make a master list of all software where ICD-9 is being used. This will be essential to the seamless implementation of ICD-10 (or less anguish).  Contact each vendor NOW to identify their roll out plan for compliance and when they will be ready to test.  Test with each vendor early in 2015 or as soon as they are available for testing.  Keep Sr. Leadership well aware of the status of ALL software testing and compliance. Be prepared to make changes if compliance is not achieved with testing 9 months prior to go live. 79

80  Documentation Audits ◦ CDI (Clinical Documentation Improvement) department can start now conducting ICD-10 documentation audits this year – risk assessments of current documentation practices. clinical ◦ Audit top 25 ICD-9-CM principal diagnosis codes and map to ICD-10-CM codes and begin auditing to determine whether the records contain the necessary clinical information to support the ICD-10-CM principal diagnosis code.  Coding Audits ◦ Target certain inpatient cases for review based on the MS- DRG assignment or the CC’s because both of these IP PPS components will undergo changes when reconfigured with the ICD-10-CM codes. 80

81  Possible decrease in cash flow due to: ◦ Increase in time to code medical records ◦ Learning curves, potential increase in errors ◦ Decreased coder productivity, when, or will it recover ◦ System, vendor or software issues ◦ Potential reimbursement impact due to payer systems, claim edits or processing issues ◦ Expect denials and underpayments 81

82 Defense for 2015 82

83  It’s never too late to start!  Provide adequate system and coding resources for go live: ◦ Will you need additional coding support? Need contracted coders? Who will handle the coding of ‘prior to’ accounts vs. ‘go live’ accounts? Possible concurrent coding?  Post go live auditing & monitoring of: ◦ Coding & Documentation coding queries! ◦ Systems, data, reports ◦ Claims (UB & 1500), payments, denials  Audit and then more auditing from a RISK to a READINESS environment… Remember, we are ALL in this together! 83

84  AAPC  AAPC (American Academy of Professional Coders)  Certified coders will have opportunity to take the ICD-10 proficiency exam beginning October 1, 2012 and must successfully complete the exam by September 30, 2015. NOTE: Currently being re-evaluated due to the 1 year delay  Must take and pass proficiency exam to maintain AAPC certification ► Online, timed, 75 questions, open book ► May use any resource available to complete ► $60 exam fee – includes ability to take the exam twice  AHIMA  AHIMA (American Health Information Management Association)  Continuing education hours with ICD-10-CM/PCS content will be required based on the specific AHIMA credential(s). 6  RHIA/RHIT - Required to have @ least 6 CEUs 12  CCS-P credential – 12 CEUs 18  CCS credential – 18 CEUs  And many others… 84

85 That’s ICD-10! 85

86 9&sortByDID=1&sortOrder=descending&itemID=cms1246998&intNum PerPage=10 CMS Sponsored Teleconference “Case Study in Translating Lab NCD” (5-18-11) PowerPoint slides #23 & #24 86

87 THANKS A TON! Day Egusquiza, President AR Systems, Inc 423-9036 (208) 423-9036 Karen Kvarfordt, RHIA, CCS-P, CCDS AHIMA Certified ICD-10 Trainer President, DiagnosisPlus, 87

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