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What is a Community Organization Active in Disaster (COAD) and Why does your community need one? Presented by Susanne Gilmore, Church World Service.

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Presentation on theme: "What is a Community Organization Active in Disaster (COAD) and Why does your community need one? Presented by Susanne Gilmore, Church World Service."— Presentation transcript:

1 What is a Community Organization Active in Disaster (COAD) and Why does your community need one? Presented by Susanne Gilmore, Church World Service

2 Barry Shade Sandra Kennedy-Owes Susanne Gilmore Carol Fouke-Mpoyo Materials available at CWS Contacts

3 Ask Your Questions Here……… Please continue to submit your questions and comments using the Questions Panel. For more information, please contact []. Note: Today’s presentation is being recorded and will be linked from the CWS website within 48 hours. Your Participation

4 Founded in 1946 Mission: end hunger, promote peace and justice Supported by 37 member communions Program areas: food, water, assisting refugees and the vulnerable Active in more than 30 countries

5 MO WI IL NY ME AZ NM TX AR OK UT CO WY TN NC KS MI NV LS OR WA ND NE SD IA IN MS AL SC GA WV OH PA AK CWS U.S. Emergency Response Sandra Kennedy-Owes Barry Shade (To include the Pacific Territories) ID MT VA MD DE NJ CT RI MA VT NH HI MI CACA KY LA FL  Washington DC Susanne Gilmore

6 Domestic Disaster Response CWS Material Resources Emergency Clean-up Buckets Blankets Hygiene Kits Baby Care Kits School Kits

7 Domestic Disaster Response Training Recovery Tools and Training Consultation Continuing Education Monthly webinars

8 Domestic Disaster Response Start-up grants for LTRGs

9 It takes a Community to Recover From a Disaster Communities have done it all kinds of ways In the last 15 years a model of best practices has emerged that has been tried and tested from small disasters to catastrophic disasters COAD

10 Benefits

11 What is a COAD? Established locally to bring organizations that collaborate and help coordinate emergency human services together Will make our communities safer, stronger, and more prepared to respond to and recover from disasters

12 VOAD/ COAD National Organizations Active in Disaster – NVOAD State VOAD – all 50 States have one Local or Regional Community Organizations Active in Disaster - COAD

13 Goals of Collaboration Groups Enhance Communication, Cooperation, Coordination and Collaboration Enhance community’s ability to prepare, respond, recover and mitigate Alleviate the suffering caused by disaster Coordinate human services in disaster Develop plans, train, and exercise for disaster operations COADs are needed in all communities

14 How to Start a COAD COAD Working Group

15 COAD Structure COADs should be made up of agencies with resources to address disaster related needs –Resources include: money, goods, volunteers, administrative services COADs ideally should meet at the same time and day each week Meetings will be very frequent early in the process and will predictably taper off as the goals, objectives and guidelines have been established

16 Your Kick Off Meeting Sign-In Sheet Meeting Notes Discussion and explanation of purpose Geographical coverage of the group Goals Meeting Frequency Questionnaire for interested organizations Set time and place for next meeting

17 What Groups Should Come to the Table? Community Organizations Faith-based Groups Voluntary Organizations Civic Clubs Social Service Agencies Health Agencies Local Business Emergency Management

18 Follow-up Meetings Establish Executive Committee Elect Interim Officers Appoint a Subcommittee to Develop Bylaws Explore the Creation of other Standing Committees (Membership, Communication, Donations/ Volunteers, Training etc.)

19 Phases of Emergency Management MitigationPrevention Preparedness ResponseRecovery

20 What are the likely hazards in your community?


22 Cooperation We can’t recover alone. Recognize the value of working together. Communication Develop and maintain effective channels for sharing information, listen carefully to each other, and deal openly with concerns. Coordination Commit to working together, in a non-competitive manner. Collaboration Establish shared goals and actively work together to achieve specific goals. The four C’s

23 Goals and Objectives Goal 1 The COAD is in existence and has assumed responsibility for coordinating interagency activities

24 Goals and Objectives Goal 2 The COAD is prepared to begin functioning as Long Term Recovery Committee following a disaster

25 Goals and Objectives Goal 3 A plan exists, involving agencies, to respond to and utilize volunteers in a disaster event

26 Goals and Objectives Goal 4 A plan exists for managing the receipt and distribution of donated supplies and materials

27 Goals and Objectives Goal 5 COAD members have an awareness of disaster relief, response and recovery issues and have received necessary training

28 Mitigation Involvement in the Local Emergency Planning Committee (LEPC) Participation in special mitigation events (i.e. Severe Weather awareness week) Participation in community disaster education Monitoring mitigation efforts in your community

29 Prevention Involvement in Citizen Corp (CERT) Helping citizens understand terrorist risks Provide prevention information to citizen groups, houses of worship, senior citizen centers etc.)

30 Preparedness Education, orientation and training for all members of the local COAD Participation in community disaster planning efforts, creating or developing plans for COAD agencies Developing a resource guide and services supporting disaster operations

31 Response Participation in Donations Management Supporting volunteers and volunteer management, especially unaffiliated spontaneous volunteer management Providing support/ human services to primary disaster response organizations

32 Recovery Convert into a Long Term Recovery Group/ Committee Provide Human Services, referrals and resources Support donations and volunteer management Advocate for the unmet needs of survivors

33 Types of Disaster Operations Singe family Emergency Community Multi-county State Federal Agency declared No declaration

34 34 Warning/Anticipation Impact/Emergency/Rescue Aftermath/ Assessment Relief/ Response Short Term Recovery Long Term Recovery

35 Long-Term Recovery Committee Assistance from Voluntary Agencies for disaster- related needs not covered by other programs Other Needs Assistance Financial assistance to Individuals & Households who have disaster-related necessary expenses and serious needs not covered by insurance or addressed by SBA Loans U.S. Small Business Administration (SBA) This is your first step for long-term recovery. You must apply for SBA before you can move forward FEMA Disaster Housing Assistance Call FEMA at 1-800-621-3362 (FEMA) to register for assistance Insurance You must apply with your insurance company Voluntary Agencies For immediate needs like food, clothing and shelter 35

36 RECOVERY Emotional and Spiritual Care Resource Development Volunteer Management Donations Management Construction Management Disaster Case Management Communications

37 Keys to Successful COAD Operations Early and Ongoing Communications –Communications within 24 hours of the event, Physical meeting within two days, if necessary Community Involvement –Effective Public Communications Creative Initiatives Inclusive and In Partnership –Voluntary Organizations –Faith-based Organizations –Government Resources –Community Organizations –Local Health Providers and Social Service Agencies


39 What Kinds of Trainings are Available? Case Management Volunteer Management Donations Management Long Term Recovery Organizational Spiritual/Emotional Care Mass Care Emergency Sheltering And much more…………………

40 Additional Resources

41 Additional Resources 41

42 Additional Resources

43 Please visit our website: 43

44 Published by Chalice Press – Search “Help and Hope Book”

45 Barry Shade Sandra Kennedy-Owes Susanne Gilmore Carol Fouke-Mpoyo Materials available at CWS Contacts

46 Credits Indiana COAD Guidance Manual National VOAD Manual Missouri VOAD Manual Google Images



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