Presentation on theme: "Improvement of the Macedonian Customs IT system"— Presentation transcript:
1 Improvement of the Macedonian Customs IT system Macedonian Customs AdministrationImprovement of the Macedonian Customs IT system
2 Customs Reform Project Improving the Customs IT system with the aim to increase the operational efficiency, decrease corruption and achieve full compliance, in particular interconnectivity, with the EU’s standards.
3 Candidate country preparations Business and IT developments together, for CTC and EU accessionFunding requirements – IPAOrganisational preparations (national point, training)CTC accession request, procedures
4 DG TAXUD Recommendations- May 2007 Firstly, a decision has to be taken on the Customs Declaration Processing System to use in the future.
5 CDPS – recent and present activities Considering the current system – Asycuda ++, the has MCA decided to change it.Requested services (EAR/EC FWC – PPF): Technical Assistance for drawing up User and Technical Requirements for the CDPSTechnical and functional specification producedTender is launched September 2008 – agreement expected December 2008, start of works January 2009, new system in production Q1-Q2 2010
6 CDPS - Most importantImplementation of National Customs Declaration Processing SystemChoice of already implemented EU-compatible CDPS will help MCA to step over several checks done by DG TAXUDThe accepted solution will be in line with the User and Technical Requirements described by consultants engaged by EC
7 Considerations about new CDPS Such a solution will be fully compatible with EU requirements – all customs regimes and proceduresExpected financial investment is done through national budgetSolution will be translated and adoptedThe solution covers the national part of CDPS and will be NCTS, ITE, ECS and ICS readyModules: Import, Export, Transit, Control modulesSub-systems: TARIM, Risk Manag., Guarantees and accounting managements, customs authorizationsExternal + governmental domains (at national level)
8 DG TAXUD Recommendations- May 2007 Secondly, it is essential that adequate human resources are allocated to reinforce the different sectors involved (ICT Sector).__________________________________________________________________________________________________________________
9 DG TAXUD Recommendations- May 2007 Thirdly, it is necessary to identify the Administration that will be responsible for the CCN gateway__________________________________________________________________________________________________________________- Government decision – MCA shall be responsible for CCN/CSI gateway
10 EU Support to the ICTCommission Decision C(2007) 1853 of 30/04/2007 on a Multi-annual Indicative Planning Document (MIPD)EU assistance may support appropriate measures which aim at establishing interconnectivity with the computerised systems of the EU.- IPA 2007, IPA 2008, IPA 2009.
11 EC 2007 Progress Report, Chapter 29: …Despite of the substantial progress over the reporting period, much remains to be done to develop IT systems in order to allow interconnectivity with the Community IT systems. Improvement in IT and other equipment, including a comprehensive IT strategy addressing interconnectivity issues, is necessary in order to allow the customs administration properly to manage and enforce the implementation of the acquis.
12 EC 2008 Progress Report, Chapter 29: … In preparation for setting up a "single-window“ system at border crossings, an IT system for issuing authorisations and transit records has been developed. However, a comprehensive IT strategy and a strategy for interconnectivity with the Community IT systems have yet to be developed…… The country was granted observer status on the EFTA committees for the Convention on common transit and on simplification of formalities in trade in goods. Cooperation was enhanced with a number of State institutions and also with trading and freight forwarding companies ...… Administrative and operational capacity has improved significantly and the fight against corruption has led to tangible results.
13 Indicative planning – MCA IT projects QuQu 12008Qu 2QuQu 42009QuQu12010QuFWC to elaborate ToR for the Improvement of the Customs IT System (ToR for IPA 2007 – Component 3)I XFWC for development of User and Technical Requirements for the CDPS (National System)C, IIXCDPS (National system) SW development / customisation and implementationCC&ITA for the Improvement of the Customs IT System (IPA 2007, comp. 3 implementation), including dev. of User Requir. (ToRs) for NCTS and ITMSHW/Communication equipment and standard licenses (IPA 2007)NCTS development and implementation (IPA 2008)ITMS development and implementation (IPA 2009/10)I…C-Tendering and Contracting I-Implementation X-Closure
14 IPA 2007 - TECHNICAL ASSISTANCE FOR IMPROVEMENT OF THE MACEDONIAN CUSTOMS IT SYSTEM Overall objectiveThe overall objective of the project of which this contract will be a part is as follows:To achieve further alignment of the acquis in the area of customs, and to strengthen the administrative capacity of the Macedonian Customs Administration (MCA) and its capacity to meet the EU requirements in this area.
15 IPA ActivitiesAssist the MCA in managing and tracking progress on the implementation of the new Customs Declaration Processing System (CDPS) through providing Quality Assurance, Quality Control, Project and Contract Management advice.Assist the MCA in the creation of documents preceding new IT projects to be financed under IPA assistance (NCTS and TARIC/ITMS)Support to the preparation of implementation of NCTS-compatible automated transit system. This project will be focused on providing assistance related to the preparation of the Terms of Reference for the NCTS, based on the new CDPS for the NCTS implementation, including as a minimum Project Initiation Document, including Project Plan, general hardware requirements, as part of the ToRThis project has to provide support to the preparation of implementation of ITMS - assistance to the preparation of the implementation of the Terms of Reference for the ITMS, including as a minimum Project Initiation Document, including Project Plan and general hardware requirement.
16 IPA …ActivitiesAssistance to the MCA in the introduction of Authorised Economic Operator.Assist the MCA in updating the ICT strategy and support the drafting of Action Plan to the ICT Strategy, covering organizational, methodological and technical aspects.Support the MCA in Drafting IIS Strategy and Action PlanSupport in improving the exchange of information between the MCA and traders.Support the MCA to elaborate and agree a Memorandum of Understanding for data exchange with the relevant institutions - to develop data dictionaries, data structures and models, classification systems and data exchange standards as integral part of the MoU. The terms and conditions for data provision have to be included in the MoU. Some inter-institutional activities-process and data harmonization and standardization have already started and have to be considered.
17 IPA 2007 …ActivitiesReview/Updating MCA ICT Sector functional characteristics and organisational structure, if needed. Based on the agreed Structure of the MCA ICT Sector, as part of the ICT Strategy, the consultant has to review and propose amendments, if necessary, to the job descriptions and position requirements.Drafting Technical Specifications for the IPA 2007 IT supply component;Provide the requested Technical Training courses and manage the performance of the training in co-ordination with the MCA ICT Director. Technical Training courses for an average of 5 trainees for technical beneficiary staff to cover the indicative areas below. The final training programme will be agreed during the inception phase after an examination of the requirements. The tuition fees of technical training courses will be covered under the Incidental expenditures.Provide Methodology related training Introduction of and training on TEMPO (Taxud's Electronic Management of Projects Online).
18 IPA …ActivitiesPerform an on-going review of development reports and plans.Assist the MCA in liaising with other parties affected by or involved with the Customs Computerization process, such as the European Commission, the EU Delegation to Republic of Macedonia, the MoF, the Traders and other sectors as proved necessary.Assist/advice IT Sector (skills transfer, capacity building) in the periodical reporting to the Steering Committee.Organising two Study visits of the beneficiary team of experts (5 experts from ICT Sector plus an interpreter) to two EU MS, related respectively to the to the ITMS & NCTS implementation;
19 IPA …ActivitiesSupport the establishment of IT Projects Management Structure, including of Steering Committee and Project Director. The TA assistance team will provide the necessary training to different levels of the IT management structure to assure better understanding of their roles and responsibilities.Organisation of at least two conferences for presentation of the updated IT Strategy and Action Plan, the IIS Strategy and presentation of the new IT System to the customs officers, donors and to the public.Design and provision of awareness materials – leaflets, brochures, booklets (following EU visibility guidelines).
20 IPA 2007 - Results to be achieved… Updated and approved ICT strategy.Drafted Action Plan for the ICT Strategy implementationDrafted Interoperability Implementation Strategy (IIS) and Action Plan;Drafted Projects Proposals for Financing under EU/ other donors to support the ICT Strategy and IIS Strategy implementation;Preparation of NCTS and ITMS projects. Drafted ToRs and Initiated computerisation projects, expressed under the next requests for EU financing (NCTS & ITMS development compatible to EU requests);ICT Sector organisation improved, as per the ICT Strategy and staff trained to cover the new requirements with sufficient capacity to define, prepare and manage accession-essential IT, related projects;TEMPO methodology introduced and staff trained;Established IT Management Structure and working Reporting mechanism on place;
21 IPA 2007…Results to be achieved Organised two conferences to present the updated IT Strategy and Action Plan, the IIS Strategy and presentation of the new IT System to the customs officers, donors and to the public.Number of awareness materials produced and distributed – leaflets, brochures, booklets;Developed Memorandum of Understanding for data exchange - including data dictionaries, data structures and models, classification systems and data exchange standards as integral part of the MoU. The terms and the conditions for data provision included in the MoU. The involved parties defined; Ensured production of quality messages and exchange of data both, at government to government level and business to government level;Drafted Technical Specifications for supply of HW and other equipment. Equipment delivered, installed and fully operational;
22 ICT Strategy Main Sections Section 1: Organization (Who?)Section 2: Management and Methodology Policy (How?)Section 3: Applications and Technical Environment (What and where?)Annexes: Implementation Plans (When)
23 ICT Department Organization Section 1: Organization (who?)ICT Department OrganizationCentral MCA IT structureDevelopment/Methodology Support UnitApplications Support UnitTechnical Support UnitLocal IT structureProvide coordination on applications and technical environment
24 Section 2: Management & Methodology (how) User support PolicyApplications Development Management PolicyTechnical Environment Development Management PolicyProduction support (Operations and Maintenance) Management PolicySpecific contracts (security, User training, etc.) Management PolicyIT Sector Development PolicyKnow-how transfer and Training policyWorking standards and guidelines
25 Section 2: Management and Methodology Application Projects Management 25
27 Section 3: Applications and Technical Environment (what & where) Technical PlatformApplications and Technical Environment plans
28 Help needed from DG TAXUD Considering the fact that the MCA is fully committed to its ICT modernization and EU interconnectivity and interoperability, response with regard to IPA funding decisions is still expected.
29 IPA 2008 – NCTS (+CCN/CSI)Overall ObjectiveTo support the country in the process of fulfilling the EU pre-accession requirements, concerning accessing the Common Transit Convention, including support to the implementation of the National Customs Transit System (NCTS) and Common Communication Network and Common System Interface (CCN/CSI)
30 The project consists of three components: IPA ActivitiesThe project consists of three components:Component 1: Management Support to the NCTS ImplementationComponent 2: NCTS Implementation (a) Upgrade of the National Transit Application, and (b) Software developmentComponent 3: Implementation of CCN/CSI
31 IPA 2008 – Expected resultsCARM is endowed with the necessary capacity:To use and manage the NCTS and CCN/CSI application, including database administration;To perform the Help Desk support and systems maintenance;To provide advice to the trade community.The required modules and functionalities of the current system are adapted/developed in line with NCTS requirements and tested.The connection of CARM and Public Revenue Office (PRO) Network with the CCN/CSI system is established and operational.Use of a coherent method of access by the applications operated between the Commission and the Government under CCN/CSI.
32 IPA 2008 – Measurable indicators The Customs Administration, business and IT staff trained, and subsequently competent, in using NCTS, measured through number of requests to the Help Desk for support.Operational IT-equipment installed, tested and operationalPhase 4 or further implemented excluding the Trader moduleNCTS implemented and fully operational;CCN/CSI infrastructure deployed.EU standards and formats for information exchange implemented.NCTS data integrated in the national control system.
33 IPA ITEOverall ObjectiveCompliance of the Republic of Macedonia with the EU requirements concerning the Community Integrated Tariff Environment .The concerned systems are TARIC, European Binding Tariff Information (EBTI), Quota, Surveillance, the European Customs Inventory of Chemical Substances (ECICS)
34 IPA 2009 – Main components The project consists of 3 components: Component 1: ITE Management SupportComponent 2: ITE Development – Software Development Service ContractComponent3: Supplies of necessary equipment
35 IPA 2009 – Results expectedThe Customs Administration of the Republic of Macedonian supported in project management for the national ITE System, on tariff-related business change management and in the preparations for TARIC, European Binding Tariff Information (EBTI), Quota, Surveillance, the European Customs Inventory of Chemical Substances (ECICS).The TARIC-compatible data base adapted/developed: Modules: Skeletons (GUI, Report Layout …); Loader and merger; Tariff Management; Calculation / CDPS Interface.The necessary hardware system is implemented and ready to support operation of the ITE system.Upgrade of existing modules and development of supplementary modules in line with TARIC requirements
36 IPA 2009 – Measurable indicators CARM in full compliance with the accession requirements and the nationally Interoperability implementation strategy provided by the EC.Macedonian Master Tariff System (TARIC, European Binding Tariff Information (EBTI), Quota, Surveillance, the European Customs Inventory of Chemical Substances (ECICS) implemented, tested and operational;Customs and IT staff trained in ITE (particularly TARIC)TARIC DB runningTARIC modules in accordance with interoperability strategy in placeNecessary equipment obtained and hardware platform is operationalITE environment is operational
37 Indicative planning – MCA IT projects QuQu 12008Qu 2QuQu 42009QuQu12010QuFWC to elaborate ToR for the Improvement of the Customs IT System (ToR for IPA 2007 – Component 3)I XFWC for development of User and Technical Requirements for the CDPS (National System)C, IIXCDPS (National system) SW development / customisation and implementationCC&ITA for the Improvement of the Customs IT System (IPA 2007, comp. 3 implementation), including dev. of User Requir. (ToRs) for NCTS and ITMSHW/Communication equipment and standard licenses (IPA 2007)NCTS development and implementation (IPA 2008)ITMS development and implementation (IPA 2009/10)I…C-Tendering and Contracting I-Implementation X-Closure