1. . The registration proceedings in the Austrian Real Estate Register, Communication between Notaries and Courts Mag. Alexander Winkler, civil law notary Oct 16th 2014

2. Seite 2 Oct. 16th, 2014 500 civil law notaries

3. Seite 3 Oct. 16th, 2014  Inhabitants8,5 Mio  Notaries500Ratio = 1:17.000  Enterprises400.000Ratio = 1:800  Notarial activites per year  Contacts to clients3,0 Mio  Notarial deeds 100.000  Private deeds 250.000  Authentications of signatures950.000 Characteristic numbers of the Austrian Notariat:

4. Seite 4 Oct. 16th, 2014 Until 1999 notarial deeds used only paper Problem: no use of IT

5. Seite 5 Oct. 16th, 2014  Difficult search for deeds and data  Storageproblems  Complicated access to information Problem: no use of IT

6. Seite 6 Oct. 16th, 2014 Problem: Long time to register Handling paper takes time!

7. Seite 7 Oct. 16th, 2014 The electronic archive of the Austrian Notariat The solution:

8. Seite 8 Oct. 16th, 2014  Use of IT in the most modern form  Alternative to notarial archives  Communication-platform for notarial documents  Take position as key player in e-government The idea:

9. Seite 9 Oct. 16th, 2014  Electronic documents as originals  Central archive for all documents  Enduring data retention  Most secure storage  Quick and easy access  Right to store and retrieve documents from the archive just for notaries  Secure access to documents for notaries and autorized third parties (i.e. courts, financial and administrative authorities, lawyers)  Cutting red tape using modern technology Objectives for the archive

10. Seite 10 Oct. 16th, 2014 Analysis of threats Analysis of risk Security concept Measure catalogue Notary‘s office  access control  PC-Software  acess rights  passwords  smart cards  Digit. Signature  encryption  Hashfunction Network  VPN or closed net  transport- encryption Partner  Notar- Treuhandbank  certification authority Data  confidentiality  encryption  Integrity (Hash)  authenticity (certificates)  availability (redunant servers, data format) Data centre  Firewall / Router  acess control  protection against operator  infrastructure  redundant server  automated back-up  desaster control Based on BSI guidelines Design & operation Security system & Technology concept Security concept LNK/ÖNK  access control  PC-Software  acess rights  passwords  smart cards  Digit. Signature  encryption  Hashfunction  Backup-Key

11. Seite 11 Oct. 16th, 2014 Vertrag N104808 02 04 „s(*§“ $%}]³e r%&u7 Recording in notary‘s office  PC, Scanner, Printer,  SmartCard of notary VPN / closed net Internet CSP  Certification Service Provider  Register and revocation lists Internet Third parties Administraion at LNK/ÖNK  Authorisation (four-eyes principle)  Key-administration  Storage of 1st HSM-access-codes  (2nd HSM access code stored secure) Technical concept Operation at Atos data centre  Archivsystem (Server, Storage, Robots,..)  Server w/HSM (Hardware Security Modul)  Data centre-Infrastrukture  Desaster control N104808 02 04 „s(*§“ $%}]³e r%&u7 HSM

12. Seite 12 Oct. 16th, 2014 Data centre- Archive cyberDOC Client-SW Notary Internet Notarial documents Notarial documents cyberDOC Client-SW ERV Document Identifier Internet ERV Document Identifier Authorities Gezielte Dokumenten- Bereitstellung Private documents Privat e documents Data Centre- Release area Web-Browser Internet Signed & encrypted Archive to communication

13. Seite 13 Oct. 16th, 2014  Authorisation to run a electronic document archive according to signature law and notarial code based on EU-Signature directive 1999  Concept drafted by ÖNK experts for archiving and supplying documents to court registers 1999  First step: Archive for notarial documents 2000  Second step: Creation of communications-platform 2003  Proof of concept by Pilot-installations 2005  Legal framewort: BRÄG (Change to notarial law and law on court procedures 2006  Autorization to run archive with communication function since 2007 Strategy – step by step

14. Seite 14 Oct. 16th, 2014 Urkunde Lawyers Urkunde Other professions Urkunde GOG-Archives Notarial documents Private documents Urkunde J u s t i z Permanent access GOG... Gerichts Organisations Gesetz ca. 160.000 / year ca. 230.000 / year Supplying documents to courts

15. Seite 15 Oct. 16th, 2014 Transfer of documents to real estate registers Notary‘s office cyberDOC central Archive cyberDOC Recording of document Granting access to court Signing and archiving Elektronischer RechtsVerkehr Application to land register Finanz Online Taxation Bundesrechenzentrum Court Entry in register Fiscal Authority Taxation cyberDOC Access server „s(*§ $%}] „s(*§ $%}] Access for court Submission Document Identifier „s(*§ $%}] „s(*§ $%}] Doc.Identif. Submission Document Identifier NOT UK + Document Identiier Document Identifier „s(*§ $%}] Document Identifier