Presentation on theme: "The Ohio High School Athletic Association Presents"— Presentation transcript:
1 The Ohio High School Athletic Association Presents THE 2014 NEW ADMINISTRATORS WORKSHOP
2 Thank you for turning off your cell phone during the workshop! K.D.yearlyproj.newadmin2011
3 OHSAA Staff & Responsibilities Jeff JordanChief Financial OfficerDr. Daniel Ross CommissionerBob GoldringDirector of OperationsTim Stried Director of InformationJerry SnodgrassAssistant CommissionerSteve NeilAssistant CommissionerCoaches EducationSoccer, BaseballBasketballCorp. AgreementsBall ContractsIce HockeyDr. Deborah MooreAssociate Commissioner-Eligibility-Sports Med-VB, FH, SD, GGYMBeau RuggAssistant CommissionerRoxanne PriceAssistant CommissionerEligibilityB & G TennisB & G BowlingSoftballOfficiatingFootballWrestlingK.s.adiscussiond.ref
4 Structure and Function of the OHSAA OHSAA Board of DirectorsOHSAA CommissionerDistrict Athletic BoardsOHSAA StaffSpecific Sport RegulationsAnd Bylaws; Regional and State TournamentsSectional/District TournamentsK.d.ref.0910-prmtgs4
5 MISSION OF THE OHSAARegulate and administer interscholastic athletic competitionOperate with fairness and equityPromote athletics as an integral part of a student's educational experienceNotes:K.D.yearlyproj.newadmin2009
6 MISSION, continued Recognize and promote Academics Safety of participantsGood citizenshipLifelong values as the foundation of interscholastic athletics.K.D.yearlyproj.newadmin2009
7 OHSAA COMMITMENT Serve the member schools Strive to be the nation's premier non-profit athletic organizationProvide exemplary athletic oversight through swift, fair, consistent and impartial regulatory rulings;Operate with openness that generates trust and with strict fiscal accountabilityK.D.yearlyproj.newadmin2009
8 COMMITMENT, Cont.Provide impartial, responsive and inclusive leadershipConduct tournaments of nationally recognized excellenceHonor our ultimate purpose, which is to foster lifetime values, good citizenship, ethics and a fair-play approach to life among student-athletes while promoting safe and sporting-like athletic environmentsK.D.yearlyproj.newadmin2009
9 Reminder of Voting Obligations Election of Board Members – Principal votesVoting for changes to the Constitution and Bylaws via Referendum Process – Principal votes – May 1 – May 15By Constitutional Revision, failure to return a ballot shall require a fine.Plan to attend an Athletic Discussion Meeting in your area next April (2015) and a Review Meeting later in August of 2014 if your schedule will permitK.D.yearlyproj.newadmin2009
10 PROFESSIONAL ORGANIZATIONS OASSA – Ohio Assn. of Secondary School Administrators (principals)BASA – Buckeye Assn. Of School Administrators (superintendents)OIAAA – Ohio Interscholastic Athletic Administrators Assn. (AA’s)OSBA – Ohio School Boards Assn.Notes:K.D.yearlyproj.newadmin2009
11 Meet your professional Representatives: Mr. Bruce Brown, representing OIAAA – Ohio Interscholastic Athletic Administrators AssociationMr. Ken Baker, Executive Director, OASSA – Ohio Association of Secondary School AdministratorsK.D.yearlyproj.newadmin2009
12 Bylaw 3-1-4 – Preseason Meeting Mandatory Preseason meetings requiredWhen – No later than two weeks after the beginning of each sports seasonWho – all parents, students, coaches, booster club members and other personnel deemed necessary by the principal or athletic administratorWhat – review of student eligibility, school’s athletic code of conduct; sporting conduct, ethics and integrity; concussions and anabolic steroidsK.D.yearlyproj.newadmin2009
13 Preseason Meetings Must register each meeting on myohsaa Dates – fall, winter, springPlaceAdministrator who is responsibleFailure to conduct - $500 fine per meeting
14 To Assist You: OHSAA Has Provided: Eligibility Publication – PDF on the web siteHandbooks for senior administratorsNew Presentation developed in 2013 for use for two years through SY. mms:// / /2013_14_Preseason_Meeting.wmvSample Script for MeetingsLaminated Cards to support guidance counselors’ effort to educate studentsInformation on the web siteAbility to track meetings and populate your school calendarK.D.yearlyproj.newadmin2009
15 OHSAA HandbookIncludes the OHSAA Constitution, Bylaws and Sports RegulationsImportant to review Bylaw 4 – student eligibilityChanges from previous year screened in grayK.D.yearlyproj.newadmin2009
16 Student- Athlete Eligibility Guide – Published Online Contains excerpts from the OHSAA HandbookProvides general eligibility requirementsDistribute to all student-athletes and parentsReview during preseason meetings with student-athletes and their parentsK.D.yearlyproj.newadmin2009
17 Guidelines for Student Athletic Eligibility Card Produced for school counselors; however, does not absolve AD’s and principals of primary responsibility for these standards.Contains excerpts from the OHSAA HandbookProvides examples for determining student eligibility (including post-secondary options and block scheduling)Will be mailed shortlyK.D.yearlyproj.newadmin2009
18 Review of Essential Eligibility Standards K.D.yearlyproj.newadmin2009
19 Preamble to Bylaw 4 Policy Statement that precedes Bylaw 4 Bylaw 4 is integral to the conduct of interscholastic athleticsOur system of competition is uniqueFocus is on sense of community, teamwork, citizenship and disciplineOther sport organizations focus on the individual and are a showcase for talentThe maintenance and integrity of these rules are critical to support this unique form of competition – education based sports
20 BYLAW 4 - Student Eligibility Age LimitationEnrollment and AttendanceEight SemesterScholarshipHigh SchoolGrades 7-8ConductResidenceTransferInternational and Exchange StudentsRecruitingAmateur/AwardsNotes:K.D.yearlyproj.newadmin2009
21 Bylaw 4-1-1Each student shall meet ALL requirements in Bylaw 4 in order to be eligible to participate in interscholastic athletics in an Ohio member school.K.D.yearlyproj.newadmin2009
22 Exceptions to Forfeiture Penalty for violation of Bylaw 4 Falsification or attempt to establish eligibility via falsification – may result in no forfeitureAdministrative Error only as applied to Bylaw 4– may result in no forfeitureStudent is eligible in all respectsSchool erred in not securing a rulingSee guidance in your manual relative to examplesNot applicable to sports regulation violations/Scholarship BylawMay expect a fine to accompany this ruling
23 Bylaw 4-1-3A student is a member of an interscholastic squad when the student participates in an interscholastic contest.Remains a member until the start of the next school season in that sport.K.D.yearlyproj.newadmin2009
24 SECTION 2: AGE LIMITATION before August 1= ineligible at the high school before August 1= ineligible in the 7-8th grade schoolNotes:K.D.yearlyproj.newadmin2009
25 AGE LIMITATION CONT. 4-2-3 - Eligible for high school athletics 15 prior to August 1or 9th grade standingEligible at the school where the student is expected to enroll at the ninth grade level.Notes:K.D.yearlyproj.newadmin2009
26 Exception 1 to Age BylawStudent who is a child with a disability (ADA) MAY be declared eligible if:- no safety risk- no advantage- does not affect competitive equity- no evidence of “red shirting”- disability contributed significantly to the student’s failure to meet this standardPrincipal must file according to checklistK.D.yearlyproj.newadmin2009
27 Exception 2 to Age BylawStudent who has been retained in grades K-3 on the advice of educational professionals MAY be declared eligible if :- no safety risk- no athletic advantage- does not affect competitive equity- no evidence of “red shirting”- Principal must file request according to checklistK.D.yearlyproj.newadmin2009
28 Presumptions that govern Bylaw 4- 3 – Enrollment and Attendance A student cannot attend a school without being officially enrolled.A student cannot be enrolled in more than one school at any given time.Once a student is enrolled and attending a new school, the OHSAA shall consider the student withdrawn from the former school.
29 Enrollment and Attendance- Bylaw 4-3-1 A student is eligible only at the school where enrolled and attending full time and which sponsors the athletic squad with the exception of the following in accordance with last year’s (2013) legislative action within the state budget bill:Home-educated (excused from compulsory attendance) students shall be eligible to participate in the sports program at the school located in the parents’ residential district provided they meet all other eligibility standards (this trumps exception six).Home educated – outside the residential district – MAY be allowed to participate if their residential district school does not have the sport.Notes:K.D.yearlyproj.newadmin2009
30 Bylaw 4-3-1Students in non-public schools (either chartered or non-chartered)Shall be afforded the opportunity to participate in sports in the residential school district if the non-public school does not sponsor that sport(s)This does not refer to public “charter” or community schools.However, a new law which was just passed now permits students in those community schools to participate for the public school in the parent’s residential district.
31 Guidance on State LawThere are four documents on the Eligibility page under the heading: Guidance Regarding Changes in State Law for Home-Educated, Non-Public School Students and Students who Attend STEM or Community SchoolsGuidance for Interscholastic Participation of Non-Enrolled StudentsJuly 2013 Guidance on Bylaw 4-3-1August 2013 Additional Guidance on Bylaw 4 and Reminder of Forfeiture PenaltySeptember 2013 Frequently Asked Questions for Budget Bill and the affects on OHSAA Enrollment and Attendance Bylaw 4-3-1
32 Other Exceptions to 4-3-1#1 – Separate 9th grade building #2 – JVS/Career Center #3 – Community school under ORC Ch 3314 sponsored by the Board of Education #4 – Postsecondary Enrollment Option #5 – Alternative school sponsored by BOE #6 – Home educated and desiring to participate in a member non-public school (not the residential public school district as mandated in the current legislation)K.D.yearlyproj.newadmin2009
33 Other Exceptions to 4-3-1#7 – STEM school under Ch 3326 – Note that the new law also incorporates this language. #8 – As adopted by state legislative mandate – new to address additional efforts to modify rules by our GA Guidance for these:
34 Home-Educated Students – Excused from Compulsory Education May be eligible if attempting to participate in the public school located in the parents’ residential district, i.e., where entitled to attend tuition free. The recent amendment to the budget bill now permits this participation without the obligation of taking any course work at the member school. Students must still be ruled eligible in all other aspects including scholarship.May enter a member school from home education at the beginning of a school year provided the member school certifies that the student met all standards in the home schoolMay not withdraw to home education and then reenroll during the school year without earning eligibility by completing one grading period meeting the academic standard found in Bylaw 4-4May not be home educated if enrolled in one of the online digital schoolsNotes:K.D.yearlyproj.newadmin2009
35 EIGHT SEMESTERS 4-3-3 After a student completes the eighth grade eligible for a period not to exceed eight semesterstaken in order of attendancewhether the student participates or not7th or 8th grader who is 15 before August 1eligible only at the high school levelfor a period not to exceed eight semesters whether the student participates or notUnless students meets one of the exceptions to the age bylaw. Note that there is no exception to the semester bylaw for a student who has been retained in K-3.Notes:K.D.yearlyproj.newadmin2009
36 Bylaw Exception 1Completes the eighth semester of eligibility during the season of a sport may complete the sports seasonMust be enrolled in schoolIneligible for further interscholastic participation when the sports season has ended (regular and tournament)Must be approved by OHSAANotes:K.D.yearlyproj.newadmin2009
37 Exception 2 to Semester Bylaw Student who is a child with a disability (ADA) MAY be declared eligible if:- no safety risk- no advantage- does not affect competitive equity- no evidence of “red shirting”- disability has contributed significantly to the failure to meet the standard in the bylawRequires documentation of each element and principal must file request according to the checklist.K.D.yearlyproj.newadmin2009
38 New Bylaw 4-3-4 Four Semesters for Grades 7-8 After a student completes grade six and before entering grade nine, the student may be eligible for a period not to exceed four semesters taken in order of attendance whether the student participates or not.Note: No student enrolled in 7th or 8th grade last year is affected. Students enrolled in 7th grade for the first time for the school year are accountable to this rule.
39 SEMESTERS, CONT. 4-3-5 – What constitutes a semester? enrolled (not necessarily attending) 15 or more school days in any semester, orparticipates in an interscholastic contest prior to or in a semesterException: may disregard a semester for extenuating circumstances that are no fault of the studentNotes:K.D.yearlyproj.newadmin2009
40 4-3-5-Situations which count As A Semester 1 - suspension or expulsion - the semester(s) counts2 - withdraws from school for PSEO and does not select option B (dual enrollment) the semester(s) counts3 – does not attend due to truancy – the semester(s) counts4 – does not attend due to voluntary withdrawal – the semester(s) countsK.D.yearlyproj.newadmin2009
41 Bylaw 4-3-6 - Graduate Considered a graduate and no longer eligible When declared a graduate by the BOECompleted the work required for graduationGraduates are ineligible in spite of having semesters available or being age appropriateK.D.yearlyproj.newadmin2009
42 Bylaw 4-3-7- Graduate outside the USA Considered a graduate when completed the work required for graduation outside the USAException: If the student has not met the substantive academic admission requirements for a US college or university, the student MAY be declared eligible at a member school subject to the sole discretion of the Commissioner’s Office.
43 SECTION 4 - SCHOLARSHIP 4-4-1 High School (9-12) currently enrolled enrolled in school the immediately preceding grading period (6, 9, 12 or 18 week board adopted term). Note: “Immediately refers to the school’s immediately preceding grading period.received passing grades in a minimum of five one-credit courses or the equivalent each of which counts toward graduation during the preceding grading periodNotes:K.D.yearlyproj.newadmin2009
44 Bylaw 4-4-1 – Exception 1 May waive the requirement if student is A seniorHas met the graduation requirement in the preceding semester (number of units)Is currently in the top 10% of the classCan demonstrate that the underlying purposes of this bylaw have been otherwise fulfilledK.D.yearlyproj.newadmin2009
45 Bylaw 4-4-1 – Exception 2 May waive the requirement if student is: Removed or withdrawn due to personal accident, illness or family hardshipAppeal must come from principalMust contain supporting school and medical documentationK.D.yearlyproj.newadmin2009
46 Bylaw 4-4-1 - Exception 3 Eligibility restored by the OHSAA provided: An incomplete, not a grade, was received at the end of the grading periodThe reason for the incomplete was due to:Injury/illness verified by a physician, orCalamity days, orSevere family tragedyIncomplete was given in accordance with BOE policy applicable to all students and the work made up in the time period stipulated in the policyNo evidence that the incomplete was given to permit the student extra assignments or tutoring to avoid a failing gradeIneligible until ruled eligible by the Commissioner’s officeK.D.yearlyproj.newadmin2009
47 Bylaw 4-4-2 Student with a disability may be declared eligible if: Direct mediation process or an Independent Hearing Officer (IHO) determines that the school has failed to provide support services as identified in the IEPAND as a result of this failure, the student does not meet 4-4-1, the student may be declared eligible upon successful completion of compensatory education as ordered.K.D.yearlyproj.newadmin2009
48 Bylaw 4-4-3The eligibility or ineligibility of a student continues until the start of the fifth (5th) school day of the next grading period, at which time the grades from the immediately preceding grading period become effective.Notes:K.D.yearlyproj.newadmin2009
49 4-4-3 Continued...For the purposes of this Bylaw, “school day” includes faculty in-service days, calamity days and regular school attendance days but not holidays or school breaks.K.D.yearlyproj.newadmin2009
50 Exceptions– 4-4-3Eligibility or ineligibility for the first grading period commences with the start of the fall sports seasonStudents coming off the “Ineligible” status can regain eligibility 24 hours after the district’s Board established mandatory grade reporting date (cannot be same date as the end of the grading period). See template in manual.K.D.yearlyproj.newadmin2009
51 Bylaw 4-4-4 – Incoming 9th grade student Was New for 2010-2011 A student enrolled in the first grading period after advancement from the eighth grade must have passed a minimum of five of all subjects carried the preceding grading period in which the student was enrolled. Note: All subjects countNotes:K.D.yearlyproj.newadmin2009
52 Bylaw 4-4-5 – 7-8th grade standard Was New for 2010-2011 Enrolled in 7th grade for the first time - ELIGIBLEAfter initial enrollment, a student in grade 7 or 8Must be currently enrolledMust have been enrolled in school the immediately preceding grading periodMust have received passing grades during that grading period in five of those subjects in which the student received grades.Notes:K.D.yearlyproj.newadmin2009
53 SCHOLARSHIP, CONT.4-4-6 The primary responsibility for verifying eligibility rests with the receiving school. Eligibility shall be verified by reviewing school records or written verification from the sending school Summer school and other educational options may not be used to bring a student into compliance with Bylaws 4-4-1, orNotes:K.D.yearlyproj.newadmin2009
54 HIGH SCHOOL EXAMPLE: 1ST NINE WEEK GRADING PERIOD Notes:K.D.yearlyproj.newadmin2009
55 HIGH SCHOOL EXAMPLE: 3RD NINE WEEK GRADING PERIOD Notes:K.D.yearlyproj.newadmin2009
56 HIGH SCHOOL EXAMPLE: 4TH NINE WEEK GRADING PERIOD Notes:K.D.yearlyproj.newadmin2009
57 GRADE 7-8 EXAMPLE - 1ST NINE WEEK GRADING PERIOD of GRADE 8 Notes:K.D.yearlyproj.newadmin2009
58 GRADE 7-8 EXAMPLE - 3RD NINE WEEK GRADING PERIOD Notes:K.D.yearlyproj.newadmin2009
59 GRADE 7-8 EXAMPLE - 4TH NINE WEEK GRADING PERIOD GRADE 7 Notes:K.D.yearlyproj.newadmin2009
60 Block Scheduling Example – 3rd Grading Period SUBJECTGRADECREDIT & DURATIONFACTORCREDIT EQUIVALENCYCALCULUSB1 - Semester21 X 2 = 2FRENCHCPHYSICAL EDUCATIONA¼ -Semester¼ X 2 = 1/24 ½ = not eligibleK.D.yearlyproj.newadmin2009
61 Post Secondary Enrollment Option Program Example 1 SUBJECTSCHOOLCREDIT & DURATIONGRADECREDIT EQUIVALENCYHISTORYHigh School1 - YearA1 X1 =1LITERATUREPSEO3 Quarter HoursB.4 x 3 = 1.2CALCULUS5 Quarter HoursC.667 X 3 = 2BIOLOGY5.4ELIGIBLEK.D.yearlyproj.newadmin2009
62 Post Secondary Enrollment Option Program Example 2 SUBJECTSCHOOLCREDIT & DURATIONGRADECREDIT EQUIVALENCYFrenchPSEO5 Semester HoursA1 X2 = 2Sociology3 Semester Hours.6 x 2 = 1.2Computer Science2 Semester HoursC.4 X 2 = .8Geology5.2ELIGIBLEK.D.yearlyproj.newadmin2009
63 Credit FlexibilityFor more information on this program go to to access a PowerPoint Presentation.
64 Legislative Mandate - G.P.A. and “No-Pass, No-Play” Required Adoption was July 1, 1998Establishes a G.P.A. - Grades 7-12 by District or SchoolLocal District Choice Re. “No-Pass, No Play”Notes:K.D.yearlyproj.newadmin2009
65 Section 5 - Conduct, Character, Discipline Matters pertaining to conduct not involving athletics – School is the sole judgeMatters pertaining to conduct involving athletics – principal and contest officials shall report – OHSAA may provide additional penaltiesK.D.yearlyproj.newadmin2009
66 Section 5 - Conduct, Character, Discipline Physical attacks on contest officials shall be immediately reported to the OHSAAEjected or DQ’d students shall be placed under the supervision of a school official.Suspended or expelled students are ineligible for athletics at any member school.K.D.yearlyproj.newadmin2009
67 Section 6 - Residence4-6-1 – Establishes definition of a bona fide residence within a public school district or an attendance zone in a multiple high school districtDefines public school districts for the purpose of these bylaws.Stipulates that it is not considered a bona fide change of residence if the parents of a transfer student vacate a residence prior to one year from the date the transfer is approved if the student remains in the new school.Cross references transfer bylaw and 4-7-4, ex. 1 – parents’ bona fide moveNotes:K.D.yearlyproj.newadmin2009
68 Bona Fide Residence What is it? Where the parents (note plural and note that the term refers to biological, adoptive and step-parents) and family sleepWhere mail is receivedWhere meals are prepared and eatenWhere the parents are registered to voteWhere important family activities take place during significant parts of each dayAffidavit of Bona Fide Residence – found at and in packetK.D.yearlyproj.newadmin2009
69 Residence, Continued Bylaw 4-6-2 – Student with a disability May participate in the district school where the special unit is located or in the parents’ residential districtK.D.yearlyproj.newadmin2009
70 Residence Exceptions4-6-3 – A student whose parents reside outside the state of Ohio are ineligible for interscholastic athletics in a member schoolException 1 – legal custody is changed to a grandparent, aunt, uncle or sibling living in Ohio for mental, physical or educational well-being and not athletic reasons. Must be ruled eligible by the OHSAA and is solely discretionary.The Commissioner’s office may grant eligibility to a student whose legal custodian, pursuant to a court order, has had legal custody of the student for a minimum of one year and who has become a bona fide resident of the state of Ohio. Such a student is ineligible until declared eligible by the Commissioner’s office.K.D.yearlyproj.newadmin2009
71 Residence ExceptionsException 2 – Has attended at least 15 days in grade 11 when parents move out of stateException 3 – Continuous attendance beginning in first grade in an Ohio 1-12 school or systemException 4 – Continuous attendance in a parochial elementary school within a school system from the beginning of grade 4-8 permits eligibility in grade 9 at a designated system high school in Ohio.K.D.yearlyproj.newadmin2009
72 Residence ExceptionsException 5 – Student resides in another state which is included within an Ohio school districtException 6 -Student enrolls in a school that houses the student and functions in loco parentis.Exception 7 – Military parent deployed within the U.S. – military POA required. Click here for the Special POA which is also in your packet:K.D.yearlyproj.newadmin2009
73 Residence ExceptionsException 8 – Student is a US citizen whose parents are deported may be eligible provided the student maintains continuous enrollment in an Ohio school.Requires a ruling from the Commissioner’s office.Exception 9 – Student’s parent(s) are US citizens who reside outside the US; student may be declared eligible. Requires a ruling from the Commissioner’s office.Exception 10 – Student is a US/Dual citizen whose parents are not citizens and live outside the US. Eligibility granted for one year only with the submission of this form found here and in your packet.K.D.yearlyproj.newadmin2009
74 Section 7 - Transfer Bylaw 4-7-2 – Interdistrict Transfer Basic Concepts:Establish eligibility by attending a high school as a 9th grade student through the fifth day of the new school year orParticipating in a contest prior to the beginning of school in grade 9Any other transfer (change of high school) will require a student who has participated in an interscholastic sport within the past 12 months to sit out all contests until the first 50% of all regular season contests in any sport he or she played the past year have been competed.Not applicable to students in grades 7 and 8Notes:K.D.yearlyproj.newadmin2009
75 Bylaw 4-7-2Exception 1 – Student compelled to transfer when parents (note plural) make a bona fide change of residence to another public school districtStudent has the choice of either the residential public high school in the new district or any non-public school.School administrator is required (with help of other district personnel) to verify that the move has taken place BEFORE sending any request for eligibility to the OHSAAAffidavit of bona fide residence (ABFR) is required whenever there is a transfer into your high school under this exception.Please do not submit if you believe the move is not bona fide or if you feel the student was not compelled to transfer due to the move.
76 Exception #1Incoming 9th grade students whose parents move into the district do not need the affidavit as those students are not considered transfers.Parents moving in from outside Ohio need to use this form to support a transfer. The choice of schools is the public school in the new district or any non-public schoolPlease review the guidance on the website here and in your packet before submitting your an ABFR.
77 Affidavit of Bona Fide Residence Three pagesPage one – review with parents and remind them of the requirements for living in the new residence; both parents (includes biological, adoptive and step parents if the marriage is intact) and you must sign – Please use the new form that is in your packet labeled for Collect all materials including lease if renting.VERIFY ALL STATEMENTS AND THE RESIDENCYPages two and three – parents take to a notary public to verify all statements. Provide your school’s notary to assist parents if necessary.
78 ABFR continued Must have Completely vacated the previous residence and removed all personal belongingsCurrent driver’s license and voter registration bearing the new addressCustody information for the studentMove must have been within the calendar year and be the event which compels the transfer.
79 ABFR, continued Verification of receipt of mail, utility bills. Listing of both school districts on former and current residences.Verification that all household members have made the move.No need to send us copy of the lease, utility bills or any other documentation.
80 Exception one - continued Signature of affiant and notary’s stamp and signatureMost important - #26 – The reason the parents have made the moveThis answer helps us to determine if the move compelled the transfer.If student was not compelled to transfer, Eligibility will be denied.It is a good idea to check on the validity of the parents’ statement in #26 before submittingBe prepared to make home visits to verify the residence both prior to submitting the Affidavit of Bona Fide Residence and throughout the year
81 Bylaw 4-7-2Exception 2 – If, as a result of a Change of legal custody between a student’s parents, the student is compelled to transfer to another school district:Commissioner’s office may restore eligibility if satisfied that the change of custody was the act which compelled the transfer.Student is ineligible until ruled eligible by the Commissioner’s officeK.D.yearlyproj.newadmin2009
82 4-7-2 Ex. #2 This exception has been divided into two parts. When a court-ordered change of custody between the student’s parents results in the student’s change of school district, this triggers:Choice of the public high school in the new custodian’s school districtChoice of any non-public schoolRequires an actual legal change of custody, not a Power of Attorney or an affidavit for school attendance
83 What this exception means Just as with exception one, the OHSAA is now required to determine:Whether this change of custody compelled the student to transfer ANDPlease review the guidance here:
84 Legal Change of Custody between two parents What must the school administrator do:Obtain the court order and insure that it is a legal change of custody signed by a judge or magistrateIf these parents formerly had a Shared Parenting Plan, insure that the Plan has been terminated and that the parent living in your district (or the new district) is the sole legal custodian. This action should be stipulated in the court order.NOTE: The OHSAA does not recommend termination of a shared parenting plan.
85 Notes on Shared Parenting Common decree in Ohio when there is a divorce or dissolution.Note: Re-designation of residential parent within a Shared Parenting agreement is NOT a legal change of custody.Although we never recommend this action, the only way that a change of custody can occur when parents have a Shared Parenting Plan is if the plan is terminated.
86 Exception two – Change of Custody Between Parents Draft a letter to either Deborah Moore or Roxanne Price stipulating:The person named in the custody document is a resident of the new school district into which the student is moving.The student will live full time with that resident for one year.The school from which the student is transferring.The reason for the change of custody including why the student was compelled to transfer.Include the petition for change of custody if available.Send a copy of the court order along with the letter.
87 Change of Custody to a Non-Parent What must the school administrator do?Send a certified copy of the court order or agency placement changing the custody/guardianship to a non-parent or agency.Insure the document is signed by a judge, magistrate or agent of a protective services organization.Send a copy of the documentation (also known as an adjudication) accompanying the request for change of custody which clearly stipulates that the change is necessary due to:AbuseNeglectDelinquency/Unruliness - NOTE: Student must be adjudicated under one of these three conditions!
88 Change of Custody to a Non-Parent Send a cover letter stipulating the following:High School from which the student is transferring.Verification that the person or agent named in the document resides in the new school district.Verification that the student will live with the new custodian full time for at least a year.Explanation of the need to change custody to support the idea that the student was compelled to transfer.In both scenarios, if the date of enrollment predates the change of custody order, this exception may not apply.
89 Bylaw 4-7-2Exception 3 – School Closes or discontinues its high school program after grade nine = one-time transfer to any other high school. Also, annexation or Consolidation = eligible upon receipt of board action. Note: This exception shall be available to any student whose high school has closed as long as that high school was an OHSAA member school prior to the school year.K.D.yearlyproj.newadmin2009
90 Bylaw 4-7-2 Exception 4 – Self Support Student lives in a different school district than parents or legal custodian.Is of the age of majority.Is financially self supporting and is not supported by family members – Required monthly earning is $500 – net funds.May be ruled eligible upon approval of OHSAA every 30 daysPrincipal or AD to submit form found here:or in packet.K.D.yearlyproj.newadmin2009
91 Bylaw 4-7-2Exception 5 - A student transferred to the State School For the Blind or State School for the Deaf shall be eligible upon enrollment. Exception 6 – Home not ready for habitation. School must submit purchase agreement for a home that is under construction for a ruling. Eligibility will be granted for 90 days after which the parents must submit the ABFR.K.D.yearlyproj.newadmin2009
92 4-7-2 New Exception 7 – Anti-Harassment, Anti-Bullying, Anti-Intimidation If a student is a victim of harassment, intimidation or bullying and as a result, such activity has compelled a transfer, we may waive all or part of the 50% penalty provided:The district’s policy has been strictly followedThe district provides us with a copy of the policyThe district secures releases from the student and family authorizing the complete record of the events and circumstances including:
93 Exception 7, Cont. A specific detailed report of the incident(s) An outline of the procedures used to respond to and investigate the reported incident(s);A copy of the findings that were a result of the complaint process and investigation;A specific, detailed disciplinary procedure for any individual found guilty of harassment, intimidation or bullying;
94 Ex. 7, Cont.All reports of notification to parents or guardians of any student involvement in the incident(s);A report of the intervention strategies and remedial action the school has undertaken to assist the student and redress the complaint.The district provides the Commissioner’s Office all the above
95 Transfer – 4-7-3If a transfer takes place during the season in which a student has participated in a regular season contest in a sport, the student is ineligible for the remainder of the sports season.Exception: Parents make a bona fide move into a new public school district (exception 1) and the new school is more than 50 miles from the old school using mapquest’s most direct route.Does not apply to grades 7-8K.D.yearlyproj.newadmin2009
96 4-7-3, Cont. Application of the 50% penalty: Note: If a student transfers during the season of a sport in which the student has participated and Bylaw is activated, the student is ineligible for the remainder of the season at the new school. At the commencement of that sport during the next school year, the student remains ineligible for all preseason contests and UP TO 50% of the regular season contests in that sport. This total is a function of the number of regular season contests the student missed upon transfer in accordance with
97 Samples of how to figure 50% re. 4-7-3 Football – 2014 (student meets no transfer exception)Student transfers after game 3Student sits out games 4-10 (7 games) for the remainder of the 2014 season (4-7-3) at the new schoolIn 2015, the student is eligible immediatelyVolleyball – 2014 (student meets no transfer exception)Student transfers after match 16Student sits out matches for the remainder of the 2014 season (4-7-3) at the new schoolIn 2015, student sits out all preseason matches plus the first five matches. Eligible at match six of the 2015 season.Note: No student may participate for two schools in the same sports season.
98 Bylaw 4-7-4 – Intra-district Transfer Superintendent (or designee) of a multi-high school district may transfer students and preserve eligibility under the following conditions:1)Parents bona fide move to a new attendance zone.2) Change of custody to an individual in a new attendance zone.K.D.yearlyproj.newadmin2009
99 Bylaw 4-7-43) School closes or a mistake was made in the initial placement 4) The student is a child with a disability whose program has been changed to another high school 5) The student transfers pursuant to state or federal statutes addressing unsafe or academically poor performing schools for purely academic reasons Ineligible until ruled eligible by OHSAAK.D.yearlyproj.newadmin2009
100 Bylaw 4-7-5Allows transfer to take advantage of Ed. Choice voucher from one of the designated non-performing high schoolsMust be ruled eligible by OHSAAMay not use this bylaw to transfer in and then back out of the poor performing schoolMay use this transfer option one time onlyPlease refer to instructions in packet and a listing of schools that are currently on AW or AE.K.D.yearlyproj.newadmin2009
101 Intra-district Transfer prior to the beginning of a school year 4-7-6 – Permits transfer within a public multi-high school district at the beginning of a school year when redistricting has taken place or when an academic program has changed. The specific details of that academic program must be stipulated to the OHSAA.4-7-7 – Permits transfer within a non-public system at the beginning of the school year for one of three reasons:Material change in parents’ financial circumstances that causes a hardshipMaterial change in transportation that causes a hardshipChange in academic program – the specific details of which must be stipulated to the OHSAAIn both cases superintendent must submit the transfer request and appropriate documentation and receive approval from the OHSAA within the first 15 days of the school year or the student’s participation in a fall sport, whichever comes first.See your packet for a list of situations that comply with the academic program change criterion.K.D.yearlyproj.newadmin2009
102 Bylaw 4-8-1 – International and Exchange Students Ineligible UnlessParent(s) make a bona fide legal move to the USA and reside in OhioStudent is here for one year under a J-1 visa in a legitimate visitor exchange programStudent is legally adopted by an Ohio residentALL SITUATIONS MUST BE APPROVED BY THE OHSAA.K.D.yearlyproj.newadmin2009
103 International Student Eligibility Form Exception 2 – US Government’s Visitor Exchange Program.Must have J-1 Visa.Must meet all eligibility standards.Shall not request eligibility for more than five students from one program in a school year.Use this form:
104 Any attempt to recruit a prospect- strictly prohibited. SECTION 9 – RECRUITING4-9-1Prospect - enrolled in grade 7 or the corresponding grade in another country.Any attempt to recruit a prospect- strictly prohibited.Notes:K.D.yearlyproj.newadmin2009
105 Recruiting, Cont. 4-9-2 - Definition “recruit” - use of influence by any personconnected or not connected with the schoolto secure the enrollment of a prospective student-athlete.K.D.yearlyproj.newadmin2009
106 Three exceptions – 4-9-2Public school coaches in a single high school district may have contact with 7-8th graders in the district’s middle school(s)Public school coaches in a multi-high school district may have contact with only those 7-8th graders who are assigned to attend their high school and who all attend the same 7-8th grade school.Coaches in non-public schools may have contact only with 7-8th graders in schools of the same type (i.e., “feeder schools) and defined by that school system. The list of schools must be on file with the OHSAA.
107 RECRUITING, CONT. 4-9-3 Mass marketing activities permitted: 1. Conducting an open house – all elements of school program presented; cannot be solely for athletics2. If mass mailing or electronic tranmission is used, may not be to a specific individual(s) by name3. Open house permissible provided it is conducted on campus or a waiver has been approved to conduct it off-campus in a public facility4. Inviting prospects to campus provided #2 is not violated5. Use of web site and other advertising – not solely for athletics6. Camp brochures – available to the general population – no mass mailing to specific individuals7. Free admission to groups or teams – agreed upon by both schools/organizationsNotes:K.D.yearlyproj.newadmin2009
108 Recruiting, Cont. 4-9-4 Activities Prohibited: Use of direct mailings/electronic communication to named individualsMeetings with or marketing to select athletic groups for the purpose of influencing enrollmentContact with a prospect except as permitted in until the student is accepted at the high school (no earlier than Jan. 2)Coaches answering questions/describing programs except within the school and after contact with the admissions office.Publications/advertising that is solely athleticOffering favors or inducements when students visit except a small token the value that cannot exceed $25 and which is not athletic relatedProviding financial aid/scholarships based on athletic abilityNote: a coach who has another job title (ex. Admissions staff) is not exempt from these prohibitionsK.D.yearlyproj.newadmin2009
109 Recruiting - 4-9-5 Students may visit a school prior to enrollment Arrangements are to made through the office of the principal or district administrator so designated.K.D.yearlyproj.newadmin2009
110 RecruitingAll questions relating to enrollment, attendance or athletics - handled through the school administration or admissions officeK.D.yearlyproj.newadmin2009
111 Recruiting – 4-9-7 Penalty for violations student ineligible at the school for one yearInstitutional penaltiesCoach who violates and then is hired by another schoolThat school shall be ineligible for OHSAA tournament competition in that sport for one year.K.D.yearlyproj.newadmin2009
112 Recruiting – Summarized It is possible to do a seminar just on this one topic.The purpose today is to give you an overview of the section.The OHSAA has developed guidance for this bylaw which will is published on the website here and includes FAQ’s on this topic. You have a copy in your notebook.Please feel free to request information and interpretations from Roxanne Price or Debbie Moore.K.D.yearlyproj.newadmin2009
113 SECTION 10 - AMATEUR 4-10-1 -Definition Interscholastic athletes shall be amateursAn amateur athlete participates in sport for physical, mental, social benefits not for money or commercial benefit.Notes:K.D.yearlyproj.newadmin2009
114 AMATEUR 4-10-2- Acts that violate one’s amateur status: Competing for money. If one competes in a contest in which money is offered, the student must sign a written declaration in advance relative to refusing to claim any prize money. The student must also disclose any expenses derived from the competition. Guidance and forms are in your notebook.Capitalizing on one’s athletic fame by receiving money, merchandise or service.Notes:K.D.yearlyproj.newadmin2009
115 Amateur3. Signing a professional contract. 4. Receiving a salary or benefits from a professional organization. 5. Competing with a professional team. 6. Entering into an agreement with a sports agent. 7. Note: Ohio law provides penalties for individuals who cause a student to lose amateur statusK.D.yearlyproj.newadmin2009
116 Amateur 4-10-3 – Activities that do not jeopardize amateur status: Accepting a fee for instructing, officiating, etc.Receiving school sponsored memberships or participation fees – paid directly to the agencyReceiving an award, prize, playing equipment, etc. that does not exceed the authorized amount - $200Receiving non-monetary benefits when representing our country on an Olympic teamAccepting funds administered by the USOC pursuant to Operation Gold ProgramParticipating in fund raising or charitable activities – cannot receive prizes or compensation for participationScholarship programs administered by a National Governing Body (NGB)K.D.yearlyproj.newadmin2009
117 Bylaw 5 - AWARDSAwards directly resulting from participation in interscholastic athletics may be accepted by the student from any source provided the award does not exceed in value $ per award.Notes:K.D.yearlyproj.newadmin2009
118 Situations Requiring Approval from the Commissioner’s Office Please see the document in your packet and on the web for an up to date listing of all eligibility issues which require action on your part and/or from the OHSAAThis document found here: is updated each year in accordance with revisions to the bylaws.Notes:K.D.yearlyproj.newadmin2009
119 SPORTS REGULATIONS AND ADDITIONAL BYLAWS OF INTEREST Notes:K.D.yearlyproj.newadmin2009
120 Non-interscholastic Participation Dovetails with Instructional Program RegulationsProhibits student participation with a non-school team in the same sport during the school seasonPermits out of season team sports participation for students with limitations – 50% ruleProhibits coach involvement in any non-interscholastic competition format during the school year outside the season of the sport (exceptions noted in five individual sports).K.D.yearlyproj.newadmin2009
121 Exception for Individual Sports Coaches Interscholastic coaches in the individual sports of boys and girls bowling, girls gymnastics, boys and girls swimming and diving, boys and girls golf and boys and girls tennis may coach athletes from the school where employed outside the interscholastic season of the sport. CANNOT BE MANDATORYK.D.yearlyproj.newadmin2009
122 Instructional Programs 1. All Sports Included - Team & Individual2. June 1-July 31- Instructional Programs involving “team play” permitted - Definition of “team play”3. Individual skill instruction OK in team sports – coaches to provide only from June 1-July 31 (10 days) – Baseball and Softball may begin the Friday before Memorial Day4. No limit on team composition – June 1-July 31Athlete Penalty – one year of ineligibilityCoaching staff limited to 10 daysCoach Penalty – one year denial of Instructional Program participationExemption for coaches in bowling, golf, gymnastics, swimming and diving and tennis9. OHSAA does not sanction programs10.Cannot be mandatory11.Squad members for demo – approved in advance – for ex. Coaches’ Clinics12. Note: Guidance Review will be on the website and in coaches and officials preseason manuals for selected team sportsNotes:K.D.yearlyproj.newadmin2009
123 New for 2013-2014 4 Player Instructional Provision Coaches in team sports and the individual sports of wrestling, cross country and track and field may:Have instructional contact with no more than four students in any one facilityAt anytime during the school year outside the season of the sport EXCEPT during the mandatory no-contact period. Includes from June 1- July 31.This does NOT mean the coach can coach students in a non-interscholastic team competition program.The privilege is for instruction only; usually on school property.
124 Physical Fitness Programs No coaching of sports techniques2. No equipment of the sport may be used.3. Weights and fitness equipment permitted.Cannot be for a select group of studentsCannot be mandatoryNotes:K.D.yearlyproj.newadmin2009
125 Open Gymnasium or Facilities (Member and Non-Member Schools) May open facilities for unstructured free playMay designate the sport/grade level - ex. Girls basketball for the High School onlyNo designation of who may play on what team, etc. Students decideNo timing or written score keepingNo coach may suggest that attendance improves chances to make a school teamAttendance cannot be mandatoryCoach may not transport to facilityNotes:K.D.yearlyproj.newadmin2009
126 Mandatory No Contact Periods Coaches Sports – FT, SO, FH, VB, BK, IH, BB, SBNo athletic or related contact with squad members until 28 days after the school’s last contest – FT, VB, BK, IH only.No athletic or related contact with squad members for 28 days prior to Labor Day – BB, SB, BK, IHExceptions: all star games, awards ceremonies, verbal contact, faculty contact, pick up equip., OHSAA tournamentsNotes:K.D.yearlyproj.newadmin2009
127 Cheerleading Not considered a sport Student activity Covered under cat. insurance when performing with a sport activityNo mounts permitted during OHSAA tournamentsRecommend same policy for regular season contestsK.D.yearlyproj.newadmin2009
128 OHSAA TOURNAMENTSSports Participation– Online Registration for all tournamentsWill have an opportunity prior to the deadline to confirm your intent to withdraw or participateState Rules Interpretation Meetings – on web along with copies of all mailings2014 – Online meetings in some sports (Fall – FT, VB and SO)Tournament Entry Forms – on web or done on-linea. Eligibility Certificate b. No Entry FeeEntry and Withdrawal Deadline – Please refer to your HandbookLate Entry and Withdrawal - $150 per sportNotes:K.D.yearlyproj.newadmin2009
129 ADMINISTRATIVE RESPONSIBILITY The principal has primary responsibility for all matters pertaining to interscholastic athletic programsDuty to educateDuty to monitor compliance3-1-2 – Duty to report violations3-1-3 – May assign others to sign/accept contracts and do other administrative tasks3-1-6 – Obligation to cooperate with investigationsResponsibility for Contest Management – Guidelines are published on the OHSAA website under Administrator’s Corner.Please be sure to review emergency procedures with all coaches and staff.Notes:K.D.yearlyproj.newadmin2009
130 School Representative Must Accompany Team Bylaws and 3-2-2Notes:K.D.yearlyproj.newadmin2009
131 Bylaw 9-2 – Contests with out of state schools 9-2-1-May travel out of state to compete in states or provinces in Canada that are contiguous to Ohio regardless of distance to travel.The states include Indiana, Kentucky, Michigan, Pennsylvania and West Virginia. The province is Ontario. Additionally, schoolsMay travel out of state one time per sport per interscholastic season to compete in states or provinces of Canada that are not contiguous to Ohio provided there is no loss of school time.9-2-2 –… May not travel out of state for practice purposes only.K.D.yearlyproj.newadmin2009
132 continued“School time” is defined as any time during any day during which school is in session as per Board-adopted calendar.Contingency days are excluded.Penalty – ineligibility for the OHSAA tournament in the sport in which the violation occurred as well as additional penalties as stipulated in Bylaw 11.Exception: If contingency days are converted to school days to make up days missed, the school may compete in the out of state event provided:Trip was contracted at least three months prior to the contestsSchool receives written permission from OHSAA at least one week in advance of the travelK.D.yearlyproj.newadmin2009
133 Coaching Responsibilities BYLAW 6-1-2 All Coaches paid and volunteer must be approved by the Board of Education or similar governing body in a non-public school.Notes:K.D.yearlyproj.newadmin2009
134 COACHES EDUCATION Bylaw 6-1-1 Must meet all State Department of Education and OHSAA requirementsC.P.R. - currentSports First Aid Course completion - 4 hours = Pupil Activity Program/Coaching PermitProvider course, Nationally-approved course (NFHS or ARC) or College course workRecertification - Every three yearsNFHS Fundamentals of Coaching Course Go to for more information.BCI/FBI background checkNew for – Concussion Course provided by NFHS or CDC upon renewal of the Permit or first time issuance of the Permit.Notes:K.D.yearlyproj.newadmin2009
135 For More Information on coaching requirements: Contact Leigh Brenneman - Compliance Administrator with ODEOffice of Certification and Licensure 25 S. Front St., Mail Stop 105 Columbus, OH ORAccess through the ODE web site atK.D.yearlyproj.newadmin2009
136 Concussion Management Please see your packet for the OHSAA/ORC policy relative to concussionResources – See new regulations that incorporate state law:Form to document when a student is removed for showing signs/symptoms of concussionForm to authorize RTP by MD, DO or medical personnel working in collaboration or under the supervision of a doc. RTP cannot be the same day as removal.Recommend that these forms be kept indefinitely!
137 Concussion Management Concussion in Sports - go to this web site for an excellent free course for coaches and parents This is also one of two courses approved for coaches and officials.
138 SPORTSMANSHIP, ETHICS AND INTEGRITY PROGRAMS TO SUPPORT POSITIVE BEHAVIORThe Case for HS AthleticsOHSAA SEI Awards ProgramArchie Griffin SEI AwardsCourageous Student AwardState AwardPledge ProgramHarold A. Meyer ProgramSPORTS REGULATIONS DEALING WITH PLAYER AND COACH EJECTIONSREPORTING PROCEDURES – FORM IN PACKETNotes:K.D.yearlyproj.newadmin2009
139 Consequences for Coach Ejections Two contest denial of participation (one in football)$100 fine – payable to OHSAA and used to support SEI programsCoach must complete an NFHS Course “Teaching and Modeling Behavior” at within 30 days of the ejection.K.D.yearlyproj.newadmin2009
140 New Partnership For Priv-IT e-PPE Powered byNew partnership with PrivIT beginning today!!e-PPE powered by PrivIT to protect the health and safety of student athletesStreamline the process for collecting and managing PPE formsEventually replace the paper physical forms with e-PPE beginning May 1st for the academic yearIn the PrivIT e-PPE will become the standard as the OHSAA phases out the paper forms
141 PrivIT e-PPE Benefits Protect Athlete Safety and Mitigate Risks Powered byPrivIT e-PPE BenefitsProtect Athlete Safety and Mitigate RisksStreamlines compliance for all high schools and officialsProvides a Comprehensive history with health risk areas identifiedAlso Access to real-time health information right from the sideline/courtsideSupports all physical exam types (primary care, mass physicals, clinics)
142 PrivIT e-PPE Benefits Simplify the PPE process - Paper to PrivIT Powered byPrivIT e-PPE BenefitsSimplify the PPE process - Paper to PrivITProvide physicians comprehensive and legible health history highlighting possible health risks of student athletesEliminate some paper submission and storageSave time during the e-PPE process for ADs, ATs, and AdministratorsEnsure Privacy and Availability of Health HistoryAccessible to parent/guardian and authorized school personnel at anytime 24/7/365 via the InternetData security provided by a tier 4 hosting and Military Grade Encryption
143 OHSAA Foundation www.ohsaafoundation.org Mission is to provide scholarship, leadership and service opportunities for Ohio’s student-athletes.K.D.yearlyproj.newadmin2009
144 OHSAA Foundation www.ohsaafoundation.org Foundation Leadership ConferencesConference offered periodically– Details:No cost to member schools.Encourage schools to bring sophomores and juniors but 9-12 eligible.Each school permitted to bring an unlimited number of students.Additional materials will be sent to member schools when dates & sites are confirmed.K.D.yearlyproj.newadmin2009
145 OHSAA Foundation www.ohsaafoundation.org 2015 Foundation Service InitiativeFoundation’s Community Service InitiativeBASKETBALL -2015 Participation Information will be sent to athletic administrators shortly.Complete materials will also be found online at ohsaafoundation.org.Participation is encouraged, and the timeline has been extended to after your last pre-season scrimmage until you participate in your first sectional contest.K.D.yearlyproj.newadmin2009
146 CATASTROPHE INSURANCE PLAN Basic Coverage$750,000 Premium for this Policy!!25K excess program$500,000 cap25K death benefitReporting ProceduresAmerican Specialty Insurance – Drew Smith –Staff Liaison – Comptroller, Todd BoehmNotes:K.D.yearlyproj.newadmin2009
147 Ohio High School Athletic Association THE ENDPlease do not hesitate to contact any of us if we can be of any assistance to you!Ohio High School Athletic Association4080 Roselea PlaceColumbus, OhioPhone:FAX:web site:K.D.yearlyproj.newadmin2009